Construction Administrative Assistant

• Support project managers and field personnel with day-to-day administrative coordination and document handling
• Maintain organized project files, contracts, correspondence, and other construction-related records for easy access and accuracy
• Arrange meetings, manage calendars, and coordinate schedules with subcontractors, suppliers, clients, and internal team members
• Receive and direct incoming phone calls while assisting both English- and Spanish-speaking customers, vendors, and partners
• Monitor project timelines and follow up on required paperwork to help keep documentation complete and submitted on schedule
• Enter, update, and verify data in office records and project tracking documents with a high level of accuracy
• Assist with front desk and general office support duties, including communication, filing, and routine administrative tasks as needed

• Prior experience in administrative support, office coordination, or a related assistant role
• Ability to manage inbound calls professionally and communicate clearly with a wide range of contacts
• Strong organizational skills with experience maintaining files, records, and detailed documentation
• Proficiency in data entry and general administrative office tasks with consistent accuracy
• Comfortable handling receptionist-style responsibilities in a busy work environment
• Bilingual communication skills in English and Spanish are strongly preferred
• Ability to prioritize multiple assignments and meet deadlines in a construction or contractor setting

Bilingual communication skills in English and Spanish

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan