Construction Administrative Assistant Job at Robert Half (Rochester)

Administrative Assistant - Construction Services

The Administrative Assistant position is an on-site support position in the cons...

Location

United States , Mechanicsburg

Salary:

Not provided

Erdman Anthony

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
3-5 years of previous administrative experience required
Highway/Bridge construction industry experience a plus
Ability to multitask efficiently
Strong basic math skills
Good verbal and written communication skills
Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook)
Detail oriented
Strong analytical skills
Experience with internal and external clients

Job Responsibility

Monitor and order construction inspection personal protective equipment such as field safety vests, hard hats, safety glasses, harnesses, strobe lights for cars
Solicit quotes from vendors for personal protective equipment
Track orders and verify orders when received
Submit requisitions to accounting for all purchases
Shipping personal protective equipment to field employees
Quality check company invoices
Review and reconcile field staff mileage logs and Project Site Activity (PSA) reports
Data entry using the client’s ECMS system such as building agreements, work orders, supplements and amendments, construction employee resumes, pay rates
Track field employee certifications
Prepare and update construction budget spreadsheets using Excel

Fulltime

Administrative Assistant

Join a leading construction firm in Honolulu, Hawaii, as an on-site Administrati...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 1 year of administrative experience
construction industry exposure preferred
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Strong organization and multi-tasking abilities
Excellent communication and interpersonal skills
Ability to work independently, meet deadlines, and handle confidential information
Must be available to work fully on-site in Honolulu

Job Responsibility

Assist project managers with scheduling meetings and coordinating site activities
Prepare, proofread, and distribute construction documents
Track permits, invoices, and change orders
Maintain electronic and physical filing systems
Communicate with vendors and subcontractors
Order office supplies and manage inventory

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

Sr. Administrative Assistant

We are offering a contract for a Sr. Administrative Assistant role in the constr...

Location

United States , Modesto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in the construction/contractor industry
Proficiency in managing subcontract agreements
Demonstrated ability to handle subcontractor bids and proposals
Comprehensive knowledge of construction principles and practices
Familiarity with construction accounting and related financial procedures
Prior experience in an administrative assistance role
Ability to prepare, review, and submit submittals accurately
Excellent data entry skills, with a focus on precision and speed
Proficient in managing detail oriented email correspondence and maintaining effective communication

Job Responsibility

Handle construction project correspondence and document management
Assist in processing contracts to subcontractors and purchase orders
Manage change orders to subcontractors
Ensure accurate data entry and maintenance of customer records
Conduct email correspondence and handle phone calls efficiently
Order and manage office supplies inventory
Process and maintain customer credit applications
Execute subcontractor bids and proposals
Utilize SAGE 300 for construction accounting activities
Perform other clerical duties as necessary

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

As part of our growth, we are looking for an Administrative Assistant based in P...

Location

Greece , Peania

Salary:

Not provided

CAP INGELEC

Expiration Date

Until further notice

Requirements

Qualification in secretarial work or managerial assistance
At least 2 years of experience in office administration, ideally in the construction or engineering sectors
Advanced computer skills (Office Suite, Outlook, etc.)
Interpersonal skills, organization, and adaptability
Speaking fluently Greek and English

Job Responsibility

Handling telephone switchboard calls and managing mail
Drafting, proofreading or translating administrative documents
HR administrative handling (collect and update employees administrative documents)
Collecting and reviewing subcontractor administrative documentation
Preparing, performing and ensuring a smooth onboarding on site
Performing administrative tasks (organizing meetings, drafting minutes, follow-ups, tracking tables, etc.)
Ensuring proper organization and archiving of supplier documentation, contracts, amendments, invoices, etc.
Overseeing the site’s Health & Safety administrative follow-up (managing personal protective equipment, etc.)
Ensuring the smooth functioning of the base of operations (supplies, service providers, etc.)

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team i...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Administrative Assistant or in a similar role, preferably in the construction industry
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational and multitasking skills with the ability to prioritize tasks effectively
Excellent communication abilities, both written and verbal
Familiarity with permitting processes and compliance tracking is highly desirable
Ability to work collaboratively across departments and with external stakeholders
Detail-oriented mindset with a focus on accuracy and efficiency
Willingness to adapt and thrive in a fast-paced, team-oriented environment

Job Responsibility

Serve as the primary point of contact between multiple departments
Manage and track permits, notifications, and compliance requirements for active and upcoming projects
Prepare and process pay applications to ensure timely and accurate contractor payments
Maintain detailed and organized project tracking systems, including spreadsheets and compliance documentation
Organize and manage project documents, ensuring accessibility and accuracy of records and correspondence
Provide general administrative support, including data entry, file management, and preparation of departmental materials

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Access to top jobs
Competitive compensation
Free online training

Fulltime

Construction Administrator

This is a rare and exciting opportunity to establish a career in a thriving indu...

Location

United Kingdom , Maidstone

Salary:

13.00 - 14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

excellent IT and Administration skills
bright, focused and determined to establish a career
can start a new role almost immediately

Job Responsibility

working as part of the building/planning department
providing administration support to the team
producing paperwork and reports
collating data on Excel
learning all about building plans, construction drawings and regulations
assisting with preparing plans
learning new IT systems

What we offer

weekly Pay
up to 28 days annual leave
dedicated consultant to support your job search
first opportunity to see permanent positions
access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Construction Administrator

Join our team as a Construction Administrator in Northampton. Play a pivotal rol...

Location

United Kingdom , Northampton

Salary:

13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a construction or administrative role
Strong organisational skills with the ability to multitask
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
A proactive approach to problem-solving and a team player attitude

Job Responsibility

Assisting with project documentation, including contracts, invoices, and reports
Coordinating schedules and meetings, ensuring everyone is on the same page
Managing correspondence and communication with contractors, suppliers, and stakeholders
Maintaining project files and records, ensuring easy access to information
Supporting the project management team in day-to-day administrative tasks

Fulltime

Construction Administrator

Mirrastone is Victoria’s #1 residential volume builder and is committed to deliv...

Location

Australia , Shepparton

Salary:

Not provided

AHB Group Ltd

Expiration Date

Until further notice

Requirements

Highly organised with strong attention to detail
Excellent communication skills, both verbal and written
Comfortable managing multiple tasks and deadlines
Customer-focused with a friendly and professional phone manner
Proficient with general office software and willing to learn industry-specific systems
Experience in construction administration or a similar role is desirable but not essential
Must have unlimited Australian work rights
Able to interview in person

Job Responsibility

Administration support to the onsite construction team
General administration duties including file organisation
Service inbound client enquiries and conduct introduction calls with clients
Ability to establish strong networks with internal and external stakeholders
Assisting our customer experience coordinators when required
Coordinating documentation, supporting site teams, and ensuring clients receive clear, timely communication throughout their build journey

What we offer

Training, development and mentoring
Opportunities to grow within the organisation
Legendary company events
Diversity, inclusion and a bunch of fun people doing amazing things

Parttime

Construction Administrative Assistant

Robert Half

Location:
United States , Rochester

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 11, 2026

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