Construction Administrative Assistant Job at Robert Half (Rochester)

Construction Administrative Assistant

We are looking for a Construction Administrative Assistant to support daily offi...

Location

United States , Fresno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or a related assistant role
Ability to manage inbound calls professionally and communicate clearly with a wide range of contacts
Strong organizational skills with experience maintaining files, records, and detailed documentation
Proficiency in data entry and general administrative office tasks with consistent accuracy
Comfortable handling receptionist-style responsibilities in a busy work environment
Bilingual communication skills in English and Spanish are strongly preferred
Ability to prioritize multiple assignments and meet deadlines in a construction or contractor setting

Job Responsibility

Support project managers and field personnel with day-to-day administrative coordination and document handling
Maintain organized project files, contracts, correspondence, and other construction-related records for easy access and accuracy
Arrange meetings, manage calendars, and coordinate schedules with subcontractors, suppliers, clients, and internal team members
Receive and direct incoming phone calls while assisting both English- and Spanish-speaking customers, vendors, and partners
Monitor project timelines and follow up on required paperwork to help keep documentation complete and submitted on schedule
Enter, update, and verify data in office records and project tracking documents with a high level of accuracy
Assist with front desk and general office support duties, including communication, filing, and routine administrative tasks as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Construction Administrative Assistant

We are looking for a detail-oriented Construction Administrative Assistant to su...

Location

United States , Westfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative support experience, preferably in construction, contracting, or a related service environment
Strong written and verbal communication skills with the ability to interact professionally with internal teams and external partners
Excellent organizational abilities and time management skills in a deadline-driven setting
Proven ability to handle multiple priorities independently and make sound decisions with minimal supervision
Proficiency in data entry, typing, and Microsoft Office 365, including Excel, Word, and Outlook
Comfortable supporting bid proposal activity, document preparation, and general office coordination

Job Responsibility

Coordinate the preparation and final assembly of bid packages, scope documents, and supporting materials for submission
Organize plans, specifications, addenda, and revision records so estimating information remains current and accessible
Monitor incoming supplier and subcontractor pricing, compile comparisons, and help arrange proposal details for estimator review
Maintain bid logs, filing systems, and tracking tools for both active opportunities and archived project records
Prepare spreadsheets, cost summaries, and other administrative documents that support the estimating process
Track bid deadlines, assist with scheduling priorities, and help ensure submissions are completed on time
Communicate with vendors, subcontractors, and internal team members to gather required forms, pricing, and documentation
Participate in meetings and provide administrative follow-up on action items related to estimating activities

What we offer

Medical coverage
Vision coverage
Dental coverage
Life and disability insurance
Company 401(k) plan

Construction Administrative Assistant

An established construction company is seeking an Assistant Project Manager, ide...

Location

United States , McKees Rocks

Salary:

21.00 - 26.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

1+ years of experience in project coordination or a similar capacity
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
ability to manage tracking systems and maintain organized documentation
Strong attention to detail, excellent organizational skills, and ability to manage multiple deadlines in a fast-paced environment

Job Responsibility

Monitor and manage invitations to bid
Maintain bid tracking systems
Communicate effectively with management
Prequalification management
Support the sales team with organizational initiatives

What we offer

Competitive pay
Free parking
Room for growth

Fulltime

Construction Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team o...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an Administrative Assistant role
Proficiency in Microsoft Word, Excel, and Outlook, with advanced skills preferred
Familiarity with Adobe Acrobat for document handling and editing
Strong organizational skills and attention to detail
Ability to work both independently and collaboratively in a team environment
Excellent verbal and written communication skills
Demonstrated ability to manage multiple priorities and adapt to changing needs
Fast and accurate word processing skills

Job Responsibility

Prepare and manage detailed reports to support organizational needs
Maintain office supplies by monitoring inventory and placing orders as required
Coordinate and schedule meetings, ensuring all logistical arrangements are handled efficiently
Draft, edit, and distribute correspondence and documents with accuracy and attention to detail
Handle special projects and assignments with accuracy and attention to detail
Collaborate with team members to ensure seamless execution of administrative tasks
Act as a key point of contact for inquiries and communication within the department
Utilize advanced Microsoft Office skills to create and manage documents, spreadsheets, and presentations
Ensure the confidentiality and security of sensitive information
Support the department in prioritizing tasks and managing deadlines effectively

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

August 10, 2026

Requirements

Excellent communication skills in both French and English (written and oral) for seamless interaction with clients and partners
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred.

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors).

What we offer

Salary between $55,000 and $70,000
Located in East Montreal
Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Administrative Assistant - Construction Industry Experience

A local manufacturing organization is seeking a detail-oriented Administrative A...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative assistance, ideally in a manufacturing or engineering setting
Strong attention to detail and commitment to accuracy
Ability to bend and lift up to 25 pounds as necessary
Proficient in using Microsoft Excel, SAP, or enterprise resource planning (ERP) software (J.D. Edwards, Oracle, etc.) for data entry and organization
Capable of working independently and managing time effectively
Organized
Self-Motivated

Job Responsibility

Offer comprehensive administrative and documentation support
Sort, organize, and accurately enter files and data into Microsoft Excel
Prepare meeting notes, summaries, and presentations for organizational use
Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location
Perform other assigned duties as required
Generate various file formats such as PDFs and DXFs for internal teams and external suppliers
Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition
Prepare meeting notes, summaries, and simple technical presentations for organizational use
Assist in gathering data and documenting processes for continuous improvement projects
Maintain project trackers, action item lists, and engineering schedules to support team productivity

What we offer

Benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 27, 2026

Requirements

Excellent communication skills in both French and English (written and oral)
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors)

What we offer

Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Administrative Assistant – Construction Industry

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience preferred
Construction, engineering, or contractor industry experience strongly preferred
Strong organizational and multitasking skills
Ability to manage deadlines and shifting priorities
Excellent communication and customer service skills
Proficiency in Microsoft Office Suite required
Experience with Procore, Buildertrend, or similar construction software is a plus

Job Responsibility

Support daily office operations and administrative coordination
Assist project managers with scheduling, documentation, and reporting
Prepare contracts, proposals, purchase orders, and project files
Maintain organized digital and physical records for construction projects
Coordinate meetings, calendars, and subcontractor communications
Answer incoming calls and respond to client and vendor inquiries
Assist with invoice tracking, data entry, and administrative reporting
Support office supply management and vendor coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Construction Administrative Assistant

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