Construction Administrative Assistant Job at Beacon Hill (McKees Rocks)

Construction Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team o...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an Administrative Assistant role
Proficiency in Microsoft Word, Excel, and Outlook, with advanced skills preferred
Familiarity with Adobe Acrobat for document handling and editing
Strong organizational skills and attention to detail
Ability to work both independently and collaboratively in a team environment
Excellent verbal and written communication skills
Demonstrated ability to manage multiple priorities and adapt to changing needs
Fast and accurate word processing skills

Job Responsibility

Prepare and manage detailed reports to support organizational needs
Maintain office supplies by monitoring inventory and placing orders as required
Coordinate and schedule meetings, ensuring all logistical arrangements are handled efficiently
Draft, edit, and distribute correspondence and documents with accuracy and attention to detail
Handle special projects and assignments with accuracy and attention to detail
Collaborate with team members to ensure seamless execution of administrative tasks
Act as a key point of contact for inquiries and communication within the department
Utilize advanced Microsoft Office skills to create and manage documents, spreadsheets, and presentations
Ensure the confidentiality and security of sensitive information
Support the department in prioritizing tasks and managing deadlines effectively

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Construction Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team o...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an Administrative Assistant role
Proficiency in Microsoft Word, Excel, and Outlook, with advanced skills preferred
Familiarity with Adobe Acrobat for document handling and editing
Strong organizational skills and attention to detail
Ability to work both independently and collaboratively in a team environment
Excellent verbal and written communication skills
Demonstrated ability to manage multiple priorities and adapt to changing needs
Fast and accurate word processing skills

Job Responsibility

Prepare and manage detailed reports to support organizational needs
Maintain office supplies by monitoring inventory and placing orders as required
Coordinate and schedule meetings, ensuring all logistical arrangements are handled efficiently
Draft, edit, and distribute correspondence and documents with accuracy and attention to detail
Handle special projects and assignments with accuracy and attention to detail
Collaborate with team members to ensure seamless execution of administrative tasks
Act as a key point of contact for inquiries and communication within the department
Utilize advanced Microsoft Office skills to create and manage documents, spreadsheets, and presentations
Ensure the confidentiality and security of sensitive information
Support the department in prioritizing tasks and managing deadlines effectively

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant - Construction Industry Experience

A local manufacturing organization is seeking a detail-oriented Administrative A...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative assistance, ideally in a manufacturing or engineering setting
Strong attention to detail and commitment to accuracy
Ability to bend and lift up to 25 pounds as necessary
Proficient in using Microsoft Excel, SAP, or enterprise resource planning (ERP) software (J.D. Edwards, Oracle, etc.) for data entry and organization
Capable of working independently and managing time effectively
Organized
Self-Motivated

Job Responsibility

Offer comprehensive administrative and documentation support
Sort, organize, and accurately enter files and data into Microsoft Excel
Prepare meeting notes, summaries, and presentations for organizational use
Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location
Perform other assigned duties as required
Generate various file formats such as PDFs and DXFs for internal teams and external suppliers
Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition
Prepare meeting notes, summaries, and simple technical presentations for organizational use
Assist in gathering data and documenting processes for continuous improvement projects
Maintain project trackers, action item lists, and engineering schedules to support team productivity

What we offer

Benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 27, 2026

Requirements

Excellent communication skills in both French and English (written and oral)
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors)

What we offer

Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 13, 2026

Requirements

Excellent communication skills in both French and English (written and oral)
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors)

What we offer

Located in East Montreal
Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Administrative Assistant – Construction Industry

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience preferred
Construction, engineering, or contractor industry experience strongly preferred
Strong organizational and multitasking skills
Ability to manage deadlines and shifting priorities
Excellent communication and customer service skills
Proficiency in Microsoft Office Suite required
Experience with Procore, Buildertrend, or similar construction software is a plus

Job Responsibility

Support daily office operations and administrative coordination
Assist project managers with scheduling, documentation, and reporting
Prepare contracts, proposals, purchase orders, and project files
Maintain organized digital and physical records for construction projects
Coordinate meetings, calendars, and subcontractor communications
Answer incoming calls and respond to client and vendor inquiries
Assist with invoice tracking, data entry, and administrative reporting
Support office supply management and vendor coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant - Construction Projects

We are looking for an experienced Administrative Assistant with a strong backgro...

Location

United States , Centerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably in the construction industry
Strong proficiency in calendar management and scheduling
Skilled in preparing and organizing bid documents, contracts, and business review reports
Familiarity with import/export documentation processes
Ability to manage and facilitate conference calls and team communications
Knowledge of construction-related documents and processes
Detail-oriented with excellent organizational and multitasking abilities
Proficiency in using office software and tools for documentation and communication

Job Responsibility

Organize and maintain schedules, ensuring seamless calendar management for meetings, events, and deadlines
Coordinate travel arrangements, including booking flights and accommodations, for team members when required
Prepare and compile essential documents such as bid proposals, contracts, and business review materials
Support communication efforts by scheduling and facilitating conference calls with stakeholders
Manage import and export documentation with accuracy and attention to compliance requirements
Assist in the preparation and handling of construction-related documents essential for project execution
Provide administrative support to ensure smooth day-to-day operations within the construction sector
Collaborate with team members to ensure timely completion of commercial construction project deliverables
Handle contract documentation and ensure proper filing and tracking of agreements
Maintain a detailed record of project timelines and milestones to support effective project management

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant - Construction Services

The Administrative Assistant position is an on-site support position in the cons...

Location

United States , Mechanicsburg

Salary:

Not provided

Erdman Anthony

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
3-5 years of previous administrative experience required
Highway/Bridge construction industry experience a plus
Ability to multitask efficiently
Strong basic math skills
Good verbal and written communication skills
Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook)
Detail oriented
Strong analytical skills
Experience with internal and external clients

Job Responsibility

Monitor and order construction inspection personal protective equipment such as field safety vests, hard hats, safety glasses, harnesses, strobe lights for cars
Solicit quotes from vendors for personal protective equipment
Track orders and verify orders when received
Submit requisitions to accounting for all purchases
Shipping personal protective equipment to field employees
Quality check company invoices
Review and reconcile field staff mileage logs and Project Site Activity (PSA) reports
Data entry using the client’s ECMS system such as building agreements, work orders, supplements and amendments, construction employee resumes, pay rates
Track field employee certifications
Prepare and update construction budget spreadsheets using Excel

Fulltime

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Construction Administrative Assistant

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