Construction Accounts Payable Specialist Job at Robert Half (Livermore, CA)

Accounts Payable Specialist

As an Accounts Payable (AP) Specialist, you will be on a team of accounting prof...

Location

United States , Portland

Salary:

Not provided

Harder Mechanical Contractors

Expiration Date

Until further notice

Requirements

Ability to analyze information and processes
Detail-driven and able to work independently in a fast-paced environment
Ability to prioritize effectively
Excellent communication and interpersonal skills
A track record and passion for process improvement
Proficiency with computers, especially business solutions and bookkeeping software
Motivation to develop and maintain internal and external relationships
Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation
1 – 5 years’ experience in an Accounts Payable environment
Experience in construction industry or similar project-focused environment

Job Responsibility

Pay invoices by verifying transaction information
scheduling and preparing disbursements
obtaining authorization of payment
Perform company credit card reconciliation and payment
Maintain exceptional organization of accounts payable files
Maintain exceptional relationships with vendors
Effectively utilizes software systems for paperless invoice processing
Build and maintain relationships with employees, subcontractors, and vendors
Ensure accurate and timely payment of all invoices
Conduct statement review and research, and prepare timely payment status responses to vendors

What we offer

Competitive salary
Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
Profit sharing
Discretionary annual bonus
Paid vacation and holidays
Harder University training and development, as well as other paid professional development opportunities
Team environment that promotes individual growth

Fulltime

Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable Specialist to join our cli...

Location

United States , Johnston, Rhode Island

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable or a related financial role
Proficiency in QuickBooks Online or similar accounting software
Strong ability to code invoices and assign proper financial phases
Familiarity with invoice processing and check run procedures
Excellent organizational skills and attention to detail
Strong communication skills to collaborate with team members and vendors
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

Accurately processes invoices, credit card receipts, and cash disbursements
Delegate appropriate job and cost coding to financial documents to ensure proper tracking
Maintain organized and accurate records within the accounting system
Collaborate with project managers and vendors to resolve discrepancies and ensure timely payments
Conduct regular check runs and verify payment details
Assist with tracking and reconciling accounts payable transactions across multiple projects
Monitor and manage the accounts payable cycle to meet deadlines and financial objectives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Accounts Payable Specialist

We are offering a permanent employment opportunity in the industry for an Accoun...

Location

United States , Farmers Branch, Texas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 7 years of experience in the role of an Accounts Payable Specialist or a similar position
Proficiency in account coding and understanding of the various accounting functions
Mastery of accounting software systems for efficient and effective financial management
Experience with ADP - Financial Services is highly desirable
Familiarity with Concur is a significant advantage
Knowledge and experience in ERP - Enterprise Resource Planning is required
In-depth understanding of Accounts Payable (AP) processes
Proficiency in accrual accounting is necessary
Experience in auditing is a prerequisite for this role
Familiarity with Automated Clearing House (ACH) transactions is required

Job Responsibility

Ensure accurate and efficient processing of a high volume of invoices through electronic upload
Oversee vendor insurance and compliance to maintain adherence to company standards
Execute light journal entries and cash entries, with the provision of necessary training
Verify booking entries, wire instructions, and various invoice types to maintain financial accuracy
Operate within the company's accounting software Ravaani to streamline financial processes
Monitor customer accounts and take appropriate action to ensure account health
Maintain accurate customer credit records to facilitate smooth financial operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Accounts Payable Specialist

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Smyrna, GA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Attention to detail
Construction Accounting Knowledge
3-way match PO to invoice
Analytical skills
Accounts Payable data entry
Proficient 10-Key
Customer Service
Minimum 3-5 years related work experience
Associate’s or Bachelor’s Accounting Degree a plus
Excel skills (Formulas, etc.)

Job Responsibility

Heavy data entry and analysis of vendor invoicing and statements (construction, AIA, retention payments)
Perform vendor statement reconciliations and analysis daily, weekly, monthly
Prepare weekly credit card vendor payment registers
Process frequent check registers (3-5 times monthly)
Maintain and collect sub waivers relative to jobs worked and client payments received
Request client specific and/or zero-dollar waivers as required
Run weekly Truist cardholder statements and collect receipts from cardholders and enter statement information into ERP weekly
Payment of Truist statements monthly
Other duties as assigned/required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

This role is ideal for a professional with 2-5+ years of AP or accounting experi...

Location

United States , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2-5+ years of AP or accounting experience, preferably in real estate development or construction
Strong proficiency in Microsoft Excel (spreadsheets, data analysis)
Experience with Accounting or ERP systems
Ability to reconcile monthly vendor statements and track payment notices
Strong organizational skills, attention to detail, and ability to meet deadlines

Job Responsibility

Assist the Project Accountant with financial preparation for assigned projects/entities
Review, code, process, and enter vendor, subcontractor, and general conditions invoices
Print and process payments while ensuring contract compliance
Maintain and reconcile vendor statements and track W-9s
Monitor compliance with contract requirements before final invoice approval
Ensure signed contracts are received, properly filed, and meet insurance requirements
Assist in budget maintenance and preparation of draw packages
Work closely with Project Accountants, Accounting Manager, Job Cost Manager, and Project Managers
Collaborate with external subcontractors, acting with integrity and professionalism
Proactively identify and resolve issues to prevent project delays

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Accounts Payable Specialist

Robert Half is seeking an Accounts Payable Specialist for a construction company...

Location

United States , Fresno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in a similar role within the Construction/Contractor industry
Proficiency in Account Reconciliation and Accounts Payable (AP)
Demonstrated experience with Check Runs and Coding Invoices
Strong Data Entry skills
Experience in Invoice Processing
Advanced skills in Microsoft Excel
Detail-oriented with strong organizational skills
Ability to meet deadlines and handle multiple tasks simultaneously
Excellent communication and interpersonal skills
Knowledge of standard accounting principles and procedures

Job Responsibility

Process customer applications for credit efficiently and accurately
Keep precise records of customer credit
Address inquiries from vendors in a timely and detail-oriented manner
Distribute signed checks as needed
Work closely with the owner to assist with month-end procedures
Keep accurate records to ensure compliance with company controls
Maintain positive relationships with key interfaces
Manage phone calls, assist with inquiries, or redirect to the appropriate person
Maintain, scan, and file invoices for Accounts Payable
Prioritize account payments to meet vendor expectations

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist for a contract to h...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree or equivalent accounting education required
Bachelor’s preferred
2-3 years of AP experience in a high-volume organization
experience within construction or manufacturing industries is a plus
Proficiency in QuickBooks, SAP, Oracle, or other AP-related software
Ability to multitask in fast-paced environments with strong organizational abilities

Job Responsibility

Process a high volume of invoices accurately and efficiently in a paperless environment
Manage vendor inquiries and resolve discrepancies in a timely manner
Perform month-end AP reconciliations and assist with accrual calculations
Collaborate with internal departments to ensure invoice approvals are completed on schedule

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable Specialist to join our dyn...

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3-5 years of experience in accounts payable, preferably within the construction industry
Proficiency in accounting software and Microsoft Excel
Strong knowledge of construction-related financial practices, including contracts, invoices, and lien waivers
Exceptional attention to detail and accuracy in managing financial transactions
Ability to manage high volumes of transactions while meeting strict deadlines
Excellent communication skills for collaborating with internal teams and external vendors
Proven problem-solving skills to address payment and invoice discrepancies efficiently

Job Responsibility

Process and verify a large volume of invoices and payment requests with precision and efficiency
Build and maintain strong vendor relationships to ensure timely payments and resolve discrepancies effectively
Collaborate with project managers, procurement, and finance teams to reconcile payments tied to construction projects
Track and report expenses associated with construction projects, ensuring adherence to company policies
Ensure compliance with accounting standards, legal regulations, and company practices in all accounts payable activities
Perform monthly reconciliations to confirm accurate account balances and resolve any discrepancies
Provide documentation and reports required for financial audits
Identify and implement improvements to streamline accounts payable processes and enhance efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Construction Accounts Payable Specialist

Robert Half

Location:
United States , Livermore, CA

Category:
Construction

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 26, 2025

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Construction Accounts Payable Specialist

Robert Half

Location:United States , Livermore, CA

Category:Construction

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:March 26, 2025

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Accounts Payable Specialist

Location:
United States , Livermore, CA

Category:
Construction

Contract Type:
Not provided

Job Posted:
March 26, 2025