Conference Services Manager

• Assist with the development of event budgets, track expenses, and review and ensure timely payment of event invoices
• Build detailed project plans that keep stakeholders aligned on timelines and deliverables. Develop run-of-show documents and production schedules to ensure flawless delivery
• Coordinate and detail all event logistics, to include, but not limited to, Audio-Visual requirements, room configurations, supply needs, meeting content, etc
• Manage event registration, attendee communication, rooming lists, food & beverage, graphic materials, security, parking, and other event needs
• Handle event walk-throughs, dry-runs, and pre-conference meetings with stakeholders, when applicable
• Serve as the primary owner for execution and day-of coordination and liaise with internal teams
• Conduct post-event debrief with clients to measure and report event performance, and review client/attendee feedback to improve processes, engagement, and overall event impact
• Attend weekly and daily coordination meetings with the team to review changes and questions for assigned events
• Adhere to the Client’s established policies and approval requirements for planning and conducting conferences and events
• Perform the above as well as additional assigned duties by the Conference Services Director

• Associate's degree
• 3-4 years of professional event-planning experience, including multi-day conferences and virtual events
• Exceptional organizational skills, attention to detail, and ability to juggle multiple projects and deadlines simultaneously
• Strong interpersonal and written/verbal communication skills
• Proficiency with Microsoft Office applications
• Applicant must meet the client's conditions of employment process. (government fingerprint and background check - Taxcompliance report)

Bachelors preferred

• Comprehensive Insurance Plan (Medical, Dental, Vision, HSA, FSA options)
• 401(k) - Aramark matches 50% of the first 6% of contributions
• Tuition Assistance Program
• 15 days vacation + 8 PTO days + 11 Federal holidays
• Free employee parking