Conference Services Coordinator Job at Robert Half (Herndon)

New

Catering and Conference Services Manager - Corporate

Under the general guidelines of the Director of CCS or any other authorized by t...

Location

Qatar , Doha

Salary:

Not provided

Fairmont Le Manoir Richelieu

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Customer Service Management, or related field
MBA or relevant master's degree preferred
3+ years of experience in CCS management, with a proven track record of improving customer satisfaction metrics
Strong leadership skills with the ability to motivate and develop high-performing teams
Outstanding communication and presentation skills
Ability to work effectively in a fast-paced, dynamic environment
Fluency in English
Arabic language skills are highly desirable

Job Responsibility

Solicit new and existing accounts to meet/exceed revenue goals through telephone solicitation, outside sales calls, site inspections and written communication
Meet or exceed personal sales solicitation call goals based on a minimum of 5 daily appointments covering existing and prospective accounts
Responsible for administration of all support services including but not limited to responding to emails and correspondence, input and maintenance of databases
Maintains a high profile within trade and professional associates dealing with their market area/segment(s)
Interacts with individuals outside the hotel within their sales area including, but not limited to clients, local hotel associations and other members of the local community
Solicit corporate, consortia and leisure accounts directly and jointly with others through the preparation, execution and completion of Action Plans
Implements all Sales Action Plans related to their sales area as outlined in the Revenue/Business Plan
Within established parameters, quote and negotiate prices with customer representatives confirming reservations by letter and drawing up contracts
sign for the hotel and obtain customer signature to close the transaction
Upon contracting accounts, this position will be responsible for ongoing account management with contracted accounts and setting of production targets on a quarterly basis

Fulltime

New

Admin Services Coordinator

As an Administrative Services Coordinator- Part time, you will provide administr...

Location

Canada , Vancouver

Salary:

20.00 CAD / Hour

Randstad

Expiration Date

August 03, 2026

Requirements

High School Diploma or GED with up to 2 years of job-related experience
Ability to follow basic work routines and standards in the application of work
Communication skills to exchange straightforward information
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Job Responsibility

Scanning receipts, data entry (excel)
Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings
Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas
Interact with vendors for events and coordinate setup in conference rooms
Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion
Impact through clearly defined duties, methods, and tasks are described in detail
Deliver own output by following defined procedures and processes under close supervision and guidance.

What we offer

Competitive salary
Possibility of extension
Opportunity to gain valuable experience in the organization
Monday to Friday

Parttime

New

Director of Catering & Conference Services

The Director of Catering & Conference Services oversees the planning and executi...

Location

United States of America , Lana'i city

Salary:

100000.00 - 115000.00 USD / Year

Four Seasons

Expiration Date

Until further notice

Requirements

Successful candidate must possess legal work authorization in United States
The hospitality business functions seven (7) days a week, twenty-four (24) hours a day and scheduled days and times may vary based on need. Holidays and weekends availability is required
Hawaii Driver’s Abstract is required for this role
Ability to stand for extended periods, lift up to 40lbs, and push/pull as needed during shifts
Three years or more experience in a leadership position within Conferences Services

Job Responsibility

Oversee the planning and execution of all social and group events, serving as the primary liaison between clients and hotel departments
Ensure all contractual requirements are met
Guide planners through the event process
Deliver seamless experiences that achieve high levels of client satisfaction
Lead all aspects of team management
Oversee financial performance through labor management, budgeting, forecasting, cost controls, inventory oversight, and contractor invoice reconciliation
Maintain a visible leadership presence
Build strong client and guest relationships
Negotiate contracts, menus, and event proposals
Develop and uphold departmental standards

What we offer

100% Employer contributed Medical, Dental, and Vision benefits
Competitive wages and other benefits (Retirement Plan, Wellness Credit, Travel Credit) as well as Paid Time Off & Holiday Pay
Inclusive and diverse employee engagement & recognition events all year-round
Complimentary stays and exclusive discounts at Four Seasons Worldwide
Complimentary Employee Meals & Dry Cleaning for Employee Uniforms
Owner subsidized on-island housing, inter-island airfare to Oahu and other resources
Comprehensive learning and development programs to help you master your craft
Energizing Employee Culture where you are encouraged to be your true self

Fulltime

Groups & Conference Coordinator

Process all reservation requests, changes, and cancellations received by phone, ...

Location

South Africa , Cape Town

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma/G.E.D. equivalent
At least 1 year of related work experience

Job Responsibility

Process all reservation requests, changes, and cancellations received by phone, fax, or mail
Identify guest reservation needs, determine appropriate room type, and verify availability of room type and rate
Explain guarantee, special rate, and cancellation policies to callers
Accommodate and document special requests
Answer questions about property facilities/services and room accommodations
Follow sales techniques to maximize revenue
Communicate information regarding designated VIP reservations
Input and access data in reservation system
Respond to any challenges found for accommodating rooming requests by communicating with appropriate individual or department
Oversee accuracy of room blocks and reservations

Fulltime

Conference Services Manager

Coordinates all requirements for various conference groups booked by the Sales D...

Location

United States of America , Atlanta

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

College Education preferred
2-3 years previous catering and/or banquet assistant manager/captain experience
Excellent reading, writing and oral proficiency in the English language
High level of creativity
Attention to detail
Ability to handle multiple tasks and make decisions in a fast paced client driven environment
Ability to work long and irregular hours, weekends and evenings
Delphi Sales and Catering Computer Software, MS Word, Excel, and ability to use e-mail and the Internet
Basic knowledge of audio-visual equipment and Internet technology – helpful

Job Responsibility

Coordinates all requirements for various conference groups booked by the Sales Department
Responsible for enforcing the terms of sales letter of agreement and guiding meeting planners through the planning process
Communicates the needs and expectations of the client with all departments in the hotel
Ensures successful execution of group and client satisfaction
Negotiate with clients through the use of creative and attractive menu presentations and event proposals
Conduct property tours and entertain planners of meetings, social events, and weddings
Plan and/or attend and/or participate in meetings with hotel staff and clients
Coordinate with the Sales Department and Catering to ensure proper utilization of function space to yield maximum revenues
Finalize the requirements of confirmed bookings while maximizing revenue potential through up selling
Supervise the execution of banquet events

What we offer

Competitive Salary, wages, and a comprehensive benefits package
Excellent Training and Development opportunities
Employee Discount for stays at any Four Seasons worldwide
Complimentary Dry Cleaning for Employee Uniforms
Complimentary Employee Meals
Discounted rates for Marta and/or Parking

Fulltime

Office Services Coordinator

A well‑established law firm is seeking a polished and reliable Front Office Coor...

Location

United States , Los Angeles

Salary:

24.00 - 25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Experience in a client-facing, front desk, hospitality, personal assistant, or administrative role
Professional demeanor with strong verbal communication skills
Ability to interact comfortably with high-profile individuals
Strong multitasking skills and comfort managing competing priorities
Reliable, punctual, and committed to an in-office schedule
Team-oriented mindset with a willingness to assist where needed
Comfortable working in a busy office environment of approximately 80 employees across multiple floors

Job Responsibility

Front Desk Operations – Serve as the first point of contact for clients, attorneys, and guests
greet visitors, manage check-ins, and provide clear directions to meeting spaces
Client Interaction – Engage with a diverse and sometimes high-visibility client base with professionalism, discretion, and confidence
Phone & Communication Handling – Answer and route incoming calls
manage inquiries
ensure timely and courteous communication
Conference Room Coordination – Support the scheduling, readiness, and turnover of conference rooms
ensure meeting spaces remain organized and presentable
Office Support – Help maintain a tidy reception area
occasionally assist with light upkeep tasks in collaboration with on-site staff

Fulltime

Facilities Services Coordinator

About the Role An exciting opportunity is available to join WTW’s Facilities Se...

Location

Australia , Sydney

Salary:

Not provided

Willis Towers Watson

Expiration Date

Until further notice

Requirements

Experience in a professional office environment (preferred but not essential)
Strong customer service and a can-do attitude
A willingness to develop new skills and grow professionally
Professional presentation
Reliable and punctual
Highly organised
able to prioritise and meet deadlines
Strong written and verbal communication (business-standard English)
Intermediate Microsoft Office skills (Word, PowerPoint, Outlook)
Comfortable with basic meeting-room AV troubleshooting (training provided)

Job Responsibility

Act as the first point of contact for colleagues, visitors and clients, responding to enquiries and delivering a high standard of customer service
Manage reception duties including call handling and visitor sign-in/management
Meet, greet and announce visitors in a professional and courteous manner
Ensure visitors are identified in line with security procedures and provided with required safety information
Maintain visitor and guest access cards in accordance with office procedures
Arrange local, interstate and international couriers, and coordinate the distribution of incoming and outgoing mail
Maintain customer-facing conference and meeting rooms to a high standard (clean, tidy, presentable), ensuring required equipment and refreshments are available
Support colleagues with meeting room bookings as needed
Coordinate catering requests, including ordering, set-up and pack-down where required
Complete daily checks and basic maintenance of meeting room equipment, furniture, lighting and air conditioning, escalating issues as needed

Fulltime

Conference Services Manager

Four Seasons Hotel Silicon Valley is currently looking for a Conference Services...

Location

United States of America , East Palo Alto

Salary:

75000.00 - 90000.00 USD / Year

Four Seasons

Expiration Date

Until further notice

Requirements

Flexible work hours to include weekends and holidays in order to meet the demands of a 24 hour operation
Excellent communication skills in all aspects: verbal, written and non-verbal
Previous experience in catering sales and/or conference services in a luxury environment preferred
Strong computer knowledge, with technical ability and/or aptitude to fully use Microsoft Word, Delphi, Excel, Outlook, and other management systems

Job Responsibility

To discuss meeting room arrangements with planner and to communicate this information through respective hotel department heads via a conference/meeting resume
Prepare resumes for groups and review all details in weekly Staff Meeting
Adhere to the Catering and Conference Services Department’s standard operating procedures
Help establish and maintain Hotel’s marketplace position at the city’s most elite venue within social and corporate communities
Follow the specific standard operation procedures for all staff in order to promptly and thoroughly handle all steps in the event planning process adhering to the standards of hotel protocol
Ensure all site inspections and client visits to the Hotel are successful by planning carefully and communicating accurate details in advance to all departments
Proactively achieve consistently high Qualtrics scores through establishing a good rapport with the client, preparation work having been done accurately and being visible during the conference to ensure the client’s expectations have been met
Ensure all current and future client accounts are serviced in accordance with hotel standards
Communicate with Food & Beverage Managers for all related banquet functions, and communicate client requests to relevant departments
Ensure banquet event orders are accurate and provide all relevant information to departments concerned in a timely manner

What we offer

Eligible for a competitive bonus
Be part of a cohesive team with opportunities to build a successful career with global potential
Medical, dental, and vision insurance
Holiday, vacation, and sick pay
401k participation with a company matching program
Complimentary stays at Four Seasons worldwide (subject to availability)
Free employee meals prepared by the culinary team
Complimentary dry cleaning of employee uniforms
Free employee parking

Fulltime

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Conference Services Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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