Conference Services Administrative Assistant Job at Aramark (Bethesda)

Administrative Assistant

We are offering a contract to hire employment opportunity for an Administrative ...

Location

United States , West Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Administrative Assistance, with a proven track record in a similar role
Experience in handling Receptionist Duties, such as answering calls and greeting visitors
Strong Customer Service skills with the ability to handle inquiries and complaints professionally
Proficiency in Microsoft Word and Microsoft Excel for creating reports, presentations, and managing data
Demonstrable experience in Email Correspondence, with excellent written communication skills
Ability to manage Daily Mail, including sorting, distributing, and dispatching
Experience in Calendar Management, scheduling appointments, and coordinating meetings

Job Responsibility

Act as the first point of contact for all incoming calls and walk-in visitors, providing excellent customer service at all times
Take responsibility for scheduling meetings and managing conference room bookings to ensure smooth daily operations
Handle daily mail tasks efficiently, ensuring all correspondence is appropriately distributed
Demonstrate proficiency in Microsoft Word and Excel to create and manage documents and spreadsheets as required
Maintain a high level of organization and attention to detail in all administrative tasks
Use Microsoft Outlook for detail oriented email correspondence, adhering to high standards of email etiquette

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for a skilled Sr. Administrative Assistant to join our team in Li...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably within the financial services industry
Proficiency in tools such as Cisco Webex, Concur, and ADP
Strong organizational skills, including calendar management and budget oversight
Familiarity with CRM systems and data management processes
Ability to manage marketing-related workflows, including banner ads
Excellent communication skills, both verbal and written
Capability to coordinate virtual meetings and events effectively
Detail-oriented approach to handling administrative responsibilities

Job Responsibility

Coordinate and manage calendars, including scheduling meetings and conference calls
Organize virtual meetings and events using tools such as Cisco Webex
Handle administrative tasks related to budgeting and expense tracking through platforms like Concur
Assist with CRM data management to ensure accurate and up-to-date information
Support marketing efforts by managing banner ads and related administrative workflows
Monitor and streamline communication processes to enhance team collaboration
Provide logistical support for team members during conference calls and virtual events
Manage payroll and other financial services tasks using systems such as ADP
Ensure timely and accurate completion of administrative tasks, adhering to deadlines and organizational standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

Temporary Administrative Assistant position supporting a Senior Leadership team ...

Location

United Kingdom , City of London

Salary:

27.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience within financial services or fast-paced environments
Excellent written and verbal communication skills
Proficiency in Outlook, Word, Excel, and PowerPoint
Confidence in dealing with individuals at all levels
A proactive mindset with the ability to work independently and collaboratively
Strong multitasking and prioritisation capabilities
Organisational and interpersonal skills
A professional demeanour that inspires confidence

Job Responsibility

Diary Management: organising internal and external meetings
Communication Coordination: Arranging conference calls and video conferences
Travel Arrangements: Booking complex domestic and international business travel
Expense Management: Handling expenses through Concur system
Client Knowledge: Developing understanding of Senior Leadership Team's clients
Professional Communication: Establishing effective communication at all levels
Confidentiality: Handling sensitive information with discretion
Telephone Management: Responding to calls and taking ownership of queries
Email Management: prioritising and responding to emails
Event Planning: Assisting with team offsite and event planning

Fulltime

Administrative Assistant

Location

United States , New York

Salary:

90000.00 - 105000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
2-4 years of admin experience within financial services
Experience utilizing CRM systems
Event management software experience a plus
Prior experience booking international travel

Job Responsibility

Schedule various high-touch meetings working with clients, prospective clients, and internal assistants to schedule and organize
Prepare materials for meetings and book conference rooms
Book both domestic and international travel
Assist with filing expense reports
Assist with events/conferences
registering, organizing, tracking attendees and liaise with reps
Assist with all CRM data management
Assist admin team with various team projects and needs

Administrative Assistant

Location

United States , New York

Salary:

100000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of related admin experience
Experience booking travel
Experience working with fast-paced teams within financial services
Proficiency in Microsoft Office

Job Responsibility

Coordinate international and domestic travel arrangements
Schedule meetings and conference rooms
Process expense reports
Assist with file organization, prepare meeting materials, research requested information
Coordinate candidate interviews for specific teams
Filter and respond to emails
Assist with ad-hoc projects as assigned

Administrative Assistant

Location

United States , New York

Salary:

80000.00 - 90000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
2-4 years of admin experience
Experience within the financial services or legal sectors
Excellent organizational, written, and verbal communication skills
Proficient in Microsoft Office

Job Responsibility

Welcome and greet visitors and direct them to their designated destinations
Order office supplies ensuring all floors are stocked
Retrieve, scan, and distribute incoming and outgoing mail and packages daily
Coordinate meetings including managing the conference room calendars and set up conference rooms
Review, code, and approve expenses and expense reports
Manage various daily reports
Assist with companywide events
Assist with filing, printing, and typing with ad-hoc projects

Administrative Assistant

We are in search of an Administrative Assistant to support our operations within...

Location

United States , Pasadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in answering inbound calls in a timely and efficient manner
Strong customer service skills with an ability to handle and resolve customer inquiries and complaints
Proficiency in data entry, ensuring accuracy and attention to detail
Excellent email correspondence skills, with an ability to communicate clearly and professionally
Experience in handling both inbound and outbound calls, demonstrating effective communication skills
Proficiency in Microsoft Excel for data analysis and reporting purposes
Experience in using Microsoft Outlook for managing emails, appointments, contacts and tasks
Proficiency in Microsoft PowerPoint for creating compelling presentations
Strong skills in Microsoft Word for preparing and editing documents
Ability to schedule appointments, managing calendars efficiently and effectively.

Job Responsibility

Carry out efficient processing of invoices, expense reports, and purchase orders
Conduct coordination with accounting to ensure punctual vendor payments and reimbursements
Handle and maintain the company databases and filing systems
Efficiently process and maintain accurate customer credit records
Address and resolve customer inquiries and monitor customer accounts
Assist in the onboarding process of new employees, including the coordination of orientation sessions and preparation of necessary documents
Perform office administration tasks such as managing office supplies inventory, handling incoming and outgoing mail, shipments, and courier services
Assist executives and department heads with scheduling meetings, travel arrangements, and expense reports
Support HR with benefits enrollment and other administrative tasks
Prepare and manage documents, presentations, and reports as required

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan.

Administrative Assistant

We are offering a short term contract employment opportunity for an Administrati...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Document and track various office tasks and operations
Exceptional customer service skills
Proficient in various office functions and operations
Comprehensive understanding of procedures and policy implementation
Experience in answering inbound calls professionally
Capability of supervising and coordinating office activities
Familiarity with hiring processes and procedures
Skilled in scanning documents, maintaining logs and other administrative tasks
Experience with receptionist duties and front desk management
Ability to troubleshoot issues and provide effective solutions

Job Responsibility

Setup and breakdown of conference rooms for various meetings and events
Maintain cleanliness and organization of two pantries and kitchens
Keep office supplies and toiletries well-stocked
Occasionally cover reception duties during lunch hours and PTO
Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings
Adapt to changes and prioritize tasks efficiently and effectively
Utilize good judgement and decision-making skills for event planning
Maintain a detail oriented demeanor and presentation as this role is client-facing
Be willing to learn and adapt to new tasks and responsibilities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Conference Services Administrative Assistant

Aramark

Location:
United States , Bethesda

Category:
Hospitality and Tourism

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 26, 2026

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