Conference Reservation Coordinator Job at Wilson, Sonsini, Goodrich & Rosati (New York)

Groups And Events Coordinator

We are looking for a Group Reservations/Events Coordinator to join our Sales Dep...

Location

New Zealand , Auckland

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Ability to communicate clearly, appropriately and professionally with guests and stakeholders
Engage guests in conversation regarding their stay, property services, and area attractions/offerings
Exceptional computer skills - Microsoft Office Words, PowerPoint, Excel, Outlook
Experience with using reservation system e.g. MARSHA, Fidelio, OPERA is preferred
Hospitality background is essential
Sales experience would be a bonus
Individual who can comply with quality assurance expectations and standards

Job Responsibility

Input group rooming lists using reservation systems (e.g., MARSHA, Fidelio, OPERA)
Keep organized files of all groups for easy and accurate reference for an event
Revise room blocks in the reservation system to maintain the required number of available rooms after rooming lists are entered
Set-up proper billing accounts according to Accounting policies
Input and access data in reservation system by entering correct information into proper fields
Indicate special room reservation types by inputting the correct code and rate into the reservation system
Liaise with F&B, Kitchen, Sales and other relevant departments to make sure that the client achieve seamless service during their business stay at the hotel
Work with the sales team on any tradeshow or events
Design, confirm, and effectively communicate room layouts and set-up requirements for special events
Enter and retrieve information contained in computer databases

What we offer

Competitive salary and benefits
Discounted staff parking
Discounted food & beverages for all Marriott properties throughout the world
Discounted accommodation for all Marriott properties throughout the world
Discounts on food and beverage in all outlets of the Hotel
Unlimited career and development opportunities

Fulltime

Research Coordinator

Location

United States , New York

Salary:

100000.00 - 115000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of administrative experience
Financial services experience preferred
Proficiency in Microsoft Office

Job Responsibility

Provide high-level administrative support including calendar management, meeting coordination, travel arrangements, and expense processing
Assist with team reporting, research distribution, and other operational tasks
Coordinate internal and external meetings with company management, research analysts, and other stakeholders
Support logistics for in-person meetings including conference room reservations and visitor coordination
Maintain internal records including meeting notes, contact databases, and research summaries

Research Coordinator

Location

United States , New York

Salary:

100000.00 - 115000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of experience as an admin or EA
Experience in financial services strongly preferred
Proficiency in Microsoft Office
Strong verbal and written communication skills with a professional demeanor

Job Responsibility

Provide high-level administrative support including calendar management, meeting coordination, travel arrangements, and expense processing
Coordinate internal and external meetings with company management, research analysts, and other stakeholders
Serve as a liaison between the investment team and external contacts
Maintain internal records including meeting notes, contact databases, and research summaries using shared platforms
Support logistics for in-person meetings including conference room reservations and visitor coordination
Assist with team reporting, research distribution, and other operational tasks

Administrative assistant/receptionist

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montréal

Salary:

62000.00 - 65000.00 CAD / Year

Randstad

Expiration Date

February 05, 2026

Requirements

Minimum of 5 years of relevant experience
Bilingualism (English and French, spoken and written)
Good computer skills (Microsoft Office Suite)
Excellent sense of priority management
Strong organizational skills
Adaptability
Team spirit
Good listening skills
Discretion and sense of confidentiality

Job Responsibility

Calendar management (appointments/rsvps), reservations, appointments, etc.
Reception: voicemail message, message return, call transfer, etc., sorting and distributing mail and daily deliveries, and handling outgoing mail and shipments
Management of contact information
Miscellaneous requests: shipping documents/packages/etc., various searches, etc.
Coordination & sending of Christmas cards and gifts and other corporate gifts
Coordination and monitoring of corporate and personal sponsorships, donations and charitable initiatives
Tracking documents/checks to sign
Reconciliation of corporate petty cash
Management of flight reservations and business travel needs (hotels, transportation, reservations, etc.)
Coordination of social events: Employee Day, Christmas party and others

What we offer

35 hours / week
3 weeks of vacation
Medical/dental insurance after the probationary period
5 sick days + 3 personal days
Stable and growing human team
Competitive salary

Fulltime

Part-Time Administrative Assistant

The starting rate of pay for this position is $22.00 and represents Valero’s goo...

Location

United States , Welcome

Salary:

22.00 USD / Hour

Valero

Expiration Date

Until further notice

Requirements

High School diploma or GED required
A minimum of three years of administrative or secretarial experience required
Able and willing to work on-site and in-person required

Job Responsibility

Oversee reception area—greeting guests, answer telephones, and route visitors and/or calls to appropriate area or person
Read and route incoming mail, locate and attach appropriate file to correspondence to assist employer in dealing with correspondence
Compose and produce routine correspondence
Organize and maintain file system—filing correspondence and other records
Coordinate office schedule
Conduct research as requested, compile and type statistical reports
Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, etc
Assist with preparing for plant tours
Make copies of correspondence or other printed materials as requested
Arrange conference calls as requested

What we offer

medical and life insurance
company matched 401(k)
Competitive Pay and Annual Bonus Program
100% match on 401(K) up to 7%, plus additional discretionary 3% annual company contribution
Comprehensive Healthcare and Wellness Programs

Parttime

New

Senior Administrative Assistant

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...

Location

United States , Richmond; Plano; McLean

Salary:

72100.00 - 90500.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Job Responsibility

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

What we offer

comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being

Fulltime

Special Education Teacher

Teaches early childhood, elementary school, middle school,or high school subject...

Location

United States , Little Rock

Salary:

Not provided

Easterseals Arkansas

Expiration Date

Until further notice

Requirements

Bachelor's degree (B. A.) from four-year College or university with major in Special Education
Arkansas teaching license required
Certification in special education preferred
Individuals completing an alternate licensure plan will be considered
Three or more years’ experience as a classroom teacher preferred
Valid Arkansas Driver's License
FBI Criminal Check
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
Ability to write speeches and articles for publication that conform to prescribed style and format

Job Responsibility

Plans curriculum and prepares lessons and other instructional materials to meet individual needs of students
Instructs students, using special education strategies and techniques
Uses lessons that incorporate best practices, accommodations, and equipment that best meet individual needs of students
Creates learning materials and bulletin boards that foster motivation and learning
Works with students to increase motivation, provide consistent reinforcement to learning, continuous assessment of level of functioning, and continuous feedback
Confers with parents, administrators, therapists, psychological examiners, and others to develop individual educational program for each student
Incorporates and helps to provide consistency in the implementation of a student's behavior program
Directs and maintains well-organized classroom routines and schedules
Completes required paperwork including evaluations, weekly/monthly data sheets, reports, quarterly evaluations, attendance, lesson plans, classroom schedules
Administers and scores standardized testing to evaluate and/or assess assigned students’ needs

Fulltime

New

Administrative Assistant - Legal Affairs

Performs a broad range of administrative and operational support duties to assis...

Location

United States , Washington

Salary:

Not provided

T-Mobile

Expiration Date

Until further notice

Requirements

2-4 years of experience in a similar role with administrative support in professional office setting
Comfortable with constant change, including frequently shifting calendars
Ability to manage competing priorities with grace, while displaying a professional demeanor
Demonstrates extreme flexibility and willingness to serve on call
Well-developed social skills, intelligent, clear-thinking, resourceful
Demonstrates expert ability to proactively prioritize, plan, schedule and organize multiple projects simultaneously
Emotional maturity: respects others’ point of view and is in control of emotions. Skilled in conflict resolution
Adept at using a variety of mobile communication devices including tablets. Highly proficient in the use of texting and instant messaging. Advanced knowledge and use of MS Office (Word, Excel and Outlook). Intermediate PowerPoint skills
Demonstrates expert level understanding of correct grammar and is able to fluently convey complex issues in written correspondence
High level of interpersonal skills and emotional intelligence

Job Responsibility

Seve as the first point of contact for office-related inquiries, supplies and facilities issues, engaging third-party suppliers as needed. Greet and assist on-site guests
Oversee office vendors, ensuring adherence to scope of work and escalating maintenance issues to building management. Communicate effectively with building management to coordinate vendor access, loading dock reservations and freight deliveries
Participate in planning and executing company and Government Affairs events in collaboration with the GA executive assistants
Provide administrative support to multiple departments in the DC office including Government Affairs, Legal and T-Mobile for Business. Troubleshoot IT and AV issues (e.g., Webex, video conferencing) in the absence of IT support
Support employee onboarding and offboarding logistics, including access badges, workspace setup and IT coordination
Maintain inventory and detailed cost tracking for office supplies, beverages and snacks
Facilitate internal DC office communications and ensure consistent execution of operational protocols. Create, proofreads, and updates documents, spreadsheets, and presentations using Microsoft Office Suite
Lead the DC office emergency response team and plan safety drills
Manage all aspects of conference room logistics, including scheduling, setup, AV preparation, catering coordination and post-meeting cleanup
Also responsible for other Duties/Projects as assigned by business management as needed

What we offer

competitive base salary and compensation package
annual stock grant
employee stock purchase plan
401(k)
access to free, year-round money coaches
medical, dental and vision insurance
flexible spending account
401(k)
employee stock grants
employee stock purchase plan

Fulltime

Conference Reservation Coordinator

Wilson, Sonsini, Goodrich & Rosati

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 29, 2025

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Conference Reservation Coordinator

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Location:United States , New York

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Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:December 29, 2025

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