Conference Producer / Conference Marketing Specialist

• Conduct in-depth research on market trends, competitor landscapes, and industry challenges
• Discuss valid topics with the chair and write and deliver event briefs for the marketing and editorial teams
• Coordinate with chair and session chairs to select the oral and poster presentation candidates, schedule the presentation timing for all slots
• Establish relationships with key stakeholders, including chair, session chairs, speakers to create advocacy for our events
• Keep event websites updated with the latest information, speakers, partners, and sessions
• Prepare budget forecast before the event, and update the budget regularly to check the potential profit and loss
• Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly
• Monitor and track progress to ensure KPIs and event targets are achieved
• Coordinate with editorial team, marketing team, live session teams
• Work closely with the editorial team on abstract processing and with production teams on abstract book preparation
• Oversee live streaming of virtual events to ensure the smooth operation of the live sessions
• Lead the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution of the conferences to meet customer expectations
• Ensure maximum outreach to target markets and promote the conference through various channels
• Draft copies for brochure, banners, sponsorship prospectus
• Create promotional copy for marketing channels, including Email campaigns, SM posts, Media partners and editorial needs
• Improve the website ranking and increase the website traffic
• Secure partners and coordinate their participation and sponsorship
• Create content for conference sessions, interviews, and speaker/host scripts by collaborating with internal and external stakeholders
• Monitor and track progress to ensure the timely execution of all marketing schedules
• Conduct evaluations and prepare detailed reports highlighting event outcomes
• Recognize work processes and/or outcomes that are negatively impacting the project
• owns the issue and takes action to address deficiencies by identifying resolutions and notifying the appropriate manager

• A Master's or PhD degree in any subject
• Experience in conference industry is preferred
• Curious about people and love to speak, build and nurture relations
• Capable of handling multiple projects, and articulate common objectives for the teams to follow
• Excellent online call etiquette and written communication skills
• International travel and confidence in face-to-face networking
• Proven ability to work well in a team but also initiative to work on your own

Experience in conference industry is preferred