Conference Organizer

• Oversee the planning and execution of multiple academic-related events annually, including logistics, program development, marketing, on-site (or online) delivery, post-event reporting, and financial reconciliation
• Liaise with all event stakeholders, including Chairs, journal editors and teams, academic societies, speakers, attendees, partners, and external vendors
• Collaborate with the event team to manage the event platform and its content (e.g., website), including abstract submissions, registrations, and payment processing
• Support market analysis and event feasibility studies in coordination with the event team
• Co-develop, oversee, and execute the marketing and promotional plan, including design assets, in collaboration with the event team
• Work with the design team to create visual and marketing materials as needed
• Negotiate contracts with external vendors in line with the budget, under the supervision of the Conference Managers
• Process abstracts and coordinate with contributors, speakers, and Chairs to build the event program, with oversight from the Conference Manager
• Track revenues and expenses as part of budget management and process payments accordingly, under the supervision of the Conference Manager
• Collaborate with the Conference Sponsorship Specialist to identify, contact, and fulfill sponsorship opportunities, integrating deliverables into event logistics
• Participate in on-site event management with the event team
• Support the event team in managing the event platform (website), focusing on abstract processing, registrations, and payments
• Assist in building and defining the scientific program and align logistical planning accordingly
• Apply organizational knowledge and adhere to corporate standards in all processes and procedures
• Contribute to the ongoing development and improvement of departmental processes
• Recommend enhancements to increase efficiency and customer satisfaction
• Take appropriate follow-up actions to implement improvements

• BSc or Masters Degree in event-related field (Tourism, Hospitality, Event Management)
• 2–5 years of event coordination experience
• Strong English skills, both written and spoken
• Familiarity with academic publishing and scientific communities
• Skilled in Microsoft Office, project and budget management
• Experience with online registration systems (e.g., Sciforum)
• Strong attention to detail, communication, and customer service
• Ability to work under pressure and adapt to changing needs

Scientific background is a plus