Conference Organizer Jobs

MDPI

Location:
Switzerland, Basel

Category:
-

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Join our EU/NA Conference team to plan and deliver impactful academic and marketing events that showcase MDPI’s journals and open-access mission through seamless organization and execution. The Conference Organizer plays a key role in supporting the EU/NA Conference team with the planning, coordination, and execution of high-quality academic conferences and corporate marketing events—both in person and online. This position combines strong organizational and logistical skills to ensure seamless event delivery while enhancing the visibility of MDPI, its academic journals, and its commitment to open access publishing.

Job Responsibility:

Oversee the planning and execution of multiple academic events annually, including logistics, program development, marketing, on-site or online coordination, post-event reporting, and financial reconciliation
Act as the main liaison for all event stakeholders, including Chairs, journal editors, societies, speakers, attendees, partners, and external vendors
Manage event platforms and websites together with the event team, ensuring smooth processing of abstracts, registrations, and payments
Support market analysis and feasibility studies for potential events in collaboration with the event team
Develop and implement marketing and promotional strategies, coordinating with the design team to create engaging visual and communication materials
Negotiate and manage contracts with external vendors in line with budget guidelines, under the supervision of the Conference Manager
Coordinate with contributors, speakers, and Chairs to build and finalize the event program
Track revenues and expenses as part of overall budget management, ensuring accurate financial processing
Collaborate with the Conference Sponsorship Specialist to identify and deliver sponsorship opportunities, integrating deliverables into event logistics
Provide on-site (or online) event management and ensure seamless execution in coordination with the event team
Apply organizational knowledge and adhere to MDPI’s corporate standards, processes, and best practices
Contribute to the continuous improvement of departmental workflows by identifying opportunities for efficiency, quality, and customer satisfaction

Requirements:

Bachelor’s or Master’s degree in Tourism, Hospitality, or Event Management
a Master’s or PhD in a scientific field is a plus
certification or accreditation in event management preferred
2–5 years of experience in event management and coordination
Experience in academic publishing or with a scientific background is welcome
English (C1–C2 level) required
additional languages such as Spanish or Swiss German are an asset
Intermediate skills in Microsoft Office 365
Intermediate to advanced skills in project management
Beginner to intermediate skills in budget management
Intermediate skills in online registration and management systems (e.g., Sciforum)
Strong organizational skills and attention to detail
Customer-service orientation and excellent problem-solving abilities
Adaptability, flexibility, and clear written and verbal communication skills
A scientific background is considered an advantage

Nice to have:

a Master’s or PhD in a scientific field
certification or accreditation in event management
Experience in academic publishing or with a scientific background
additional languages such as Spanish or Swiss German

What we offer:

The opportunity to contribute to the academic/scientific community
Flexible working hours
Team bond strengthening through team-building events
Professional growth opportunities with our global training system
Working in a collaborative, diverse, and socially responsible team
Company retreat facility
Full-coverage insurance for accidents/daily sickness
Prime location near Basel train station and city center

Additional Information:

Job Posted:
December 10, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Conference Organizer