Conference Organizer Job at MDPI (Basel)

Conference Organizer

We are looking for a Conference Organizer who will support MDPI’s EU/NA Conferen...

Location

Serbia , Novi Beograd, Novi Sad

Salary:

Not provided

MDPI

Expiration Date

Until further notice

Requirements

BSc or Masters Degree in event-related field (Tourism, Hospitality, Event Management)
2–5 years of event coordination experience
Strong English skills, both written and spoken
Familiarity with academic publishing and scientific communities
Skilled in Microsoft Office, project and budget management
Experience with online registration systems (e.g., Sciforum)
Strong attention to detail, communication, and customer service
Ability to work under pressure and adapt to changing needs

Job Responsibility

Oversee the planning and execution of multiple academic-related events annually, including logistics, program development, marketing, on-site (or online) delivery, post-event reporting, and financial reconciliation
Liaise with all event stakeholders, including Chairs, journal editors and teams, academic societies, speakers, attendees, partners, and external vendors
Collaborate with the event team to manage the event platform and its content (e.g., website), including abstract submissions, registrations, and payment processing
Support market analysis and event feasibility studies in coordination with the event team
Co-develop, oversee, and execute the marketing and promotional plan, including design assets, in collaboration with the event team
Work with the design team to create visual and marketing materials as needed
Negotiate contracts with external vendors in line with the budget, under the supervision of the Conference Managers
Process abstracts and coordinate with contributors, speakers, and Chairs to build the event program, with oversight from the Conference Manager
Track revenues and expenses as part of budget management and process payments accordingly, under the supervision of the Conference Manager
Collaborate with the Conference Sponsorship Specialist to identify, contact, and fulfill sponsorship opportunities, integrating deliverables into event logistics

Transplant Nephrology Fellow

The Division of Nephrology at the University of Utah is offering a one-year AST ...

Location

United States , Salt Lake City

Salary:

87436.00 - 89857.00 USD / Year

American Society of Transplantation

Expiration Date

Until further notice

Requirements

Completed or be on track to complete an accredited US general nephrology fellowship
Completed either an accredited US internal medicine residency or a non-US internal medicine residency (alternate pathway)

Job Responsibility

Gain clinical experience in all aspects of pre-kidney and pancreas transplant evaluation
Inpatient and outpatient transplant recipient management
Donor evaluation
Kidney graft biopsy
Donor offers
Attend didactic lectures, journal clubs, clinical conferences, M&M conferences, donor organ conference review meetings, QAPI meetings, Selection committee meetings, and pathology conferences
Two weeks human leukocyte antigen (HLA) laboratory rotation
Two weeks pathology rotation at the University of Utah
One month pediatric rotation at Primary Children’s Hospital
One month research rotation

What we offer

Generous benefits package including a variety of medical and dental plans
Retirement
Tuition reduction
Wellness program
Employee Assistance Program
Retirement contribution from the University equal to 14.2% of your University salary
Three weeks (15 working days) of paid annual vacation
One week (5 working days) of paid annual personal/professional development time

Fulltime

Senior Technical Product Marketing Manager

We are seeking an enthusiastic Senior Technical Product Marketing Manager to dev...

Location

United States

Salary:

Not provided

Atlassian

Expiration Date

Until further notice

Requirements

Proven experience in Service Management, along with hands-on experience in implementing Service Management solutions
Over 7 years of experience in technical product marketing, solutions consulting, implementation, sales engineering, or product management, preferably within ITSM, ESM, or ITOM software sectors
A comprehensive understanding of the priorities and needs of ITSM and IT operations leaders
Exceptional communication skills
proficient in presenting and demonstrating the value of products and solutions to IT buyers, influencers, and internal stakeholders
Outstanding public speaking and presentation abilities, capable of engaging and inspiring diverse audiences. Demonstrates confidence in both practices and products
Strong networking and relationship-building skills. Proficient in establishing trusted relationships with analysts and other influencers through product and solution briefings, demonstrations, evaluations, and engagement in online communities and social media
Experience representing organizations at industry events and conferences
Relevant certifications in ITSM or related fields are advantageous

Job Responsibility

Develop compelling, differentiated, and feature-accurate content and messaging that effectively highlights the Atlassian Service Management solution
Represent the organization at industry conferences, seminars, and events, delivering presentations and participating in panel discussions
Establish and maintain relationships with key stakeholders, including industry leaders, partners, and prospective clients
Remain informed about industry trends and advancements to ensure our solutions remain competitive and relevant
Serve as a spokesperson for the organization, providing insights and thought leadership on Service Management practices and innovations
Engage directly with senior leadership teams at our largest customers to facilitate their understanding of the transition to the Atlassian Service Management solution, emphasizing the integration of practices, personnel, and product
Collect feedback from external engagements to inform product development and strategic initiatives

What we offer

health coverage
paid volunteer days
wellness resources
bonuses
commissions
equity

Fulltime

Sr. Administrative Assistant

Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. I...

Location

United States , Norfolk, Virginia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a similar role within the Real Estate Property/Facilities Management industry
Extensive proficiency with Microsoft Office and Adobe
Ability to design and manage Banner Ads for promotional purposes
Familiarity with Cisco Webex Meetings for efficient remote communication
Experience with Concur for travel and expense management
Knowledge of CRM systems for maintaining and improving customer relationships
Proficiency in About Time for effective time tracking and management
Understanding of Budget Processes to assist in financial planning and control
Strong Calendar Management skills to organize and schedule appointments
Excellent Communication skills for effective internal and external interactions

Job Responsibility

Efficient handling of incoming calls, screening inquiries, and welcoming visitors
Accurately process, maintain, and update customer credit records
Support the administrative team by stepping in during PTO, illness, and vacancies
Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation
Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others
Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements
Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings
Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others
Maintain and audit file setup and database entries, ensuring all data are organized and up to date
Provide general IT troubleshooting support and order office equipment as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Conference Operations Specialist

The Conference Operations Specialist is a full-time role based in Cluj-Napoca. Y...

Location

Romania , Cluj-Napoca

Salary:

Not provided

MDPI

Expiration Date

Until further notice

Requirements

A bachelor's degree or above in any subject, preferably in Tourism & Hospitality, Hotel or Event management
Experience in conference industry is preferred
Highly adaptable and fast learner, with the ability to perform effectively in fast-paced, dynamic, and high-pressure environments
Possess strong communication and coordination skills, with a passion for customer service and a proactive approach to understanding and meeting participants and stakeholders needs
Strong problem-solving skills, with the ability to respond to emergencies promptly and effectively
Proficient in Microsoft 365
Excellent online call etiquette and written communication skills
Proven ability to work well in a team but also initiative to work on your own
Willing and able to travel internationally when required

Job Responsibility

Pre-conference preparation & on-site delivery: Independently manage pre-conference preparation and ensure smooth and seamless on-site execution
Venue coordination: Oversee site selection, sourcing of accommodation, contract negotiation, and timely arrangement of catering and refreshments
Logistic coordination: Manage end-to-end logistical operations including procurement of required materials and transportation of conference-related items. Coordinate itineraries, accommodation, transfers, and other related arrangements
Event Setup: Ensure venue setup is completed on time and in full compliance with event specifications and requirements
On-site event delivery: Oversee and execute all aspects of the on-site conference, ensuring smooth operation in alignment with the event agenda
Participant experience management: and other customer service needs to ensure smooth and positive experience for all participants
Problem-solving & Participant support: Effectively manage on-site emergencies and promptly resolve participant inquiries, concerns, and complaints if any
Budget management: Oversee budget allocation to ensure optimal utilization of resources and identify opportunities for cost savings. Manage venue-related expense approvals with clear, standardized procedures to ensure cost control and compliance
Post-conference management: Independently oversee all post-conference tasks and processes to ensure thorough wrap-up, accurate reporting, and complete documentation
On-site venue teardown: Ensure all conference materials and setup equipment are removed and packed in an organized and timely manner

Fulltime

Event Marketing Manager

Adyen is looking for an experienced events marketing manager to help build and e...

Location

Netherlands , Amsterdam

Salary:

Not provided

Adyen

Expiration Date

Until further notice

Requirements

4+ years of proven experience in organizing both large events, conferences and more bespoke event formats
Experienced project manager who enjoys working in a fast paced and international environment
Strong stakeholder management skills and the ability to collaborate with commercial teams such as Sales and Marketing teams on local and global level
Commercially-savvy and understands how to deliver impact and ROI
Ability to work with a high degree of autonomy and think strategically and creatively
You have full professional proficiency (written and verbal) in English
Ability to travel domestically and internationally 20%

Job Responsibility

Work cross-departmentally with commercial functions to design and implement a comprehensive event calendar for the Benelux region that aligns with global Marketing priorities
Manage the execution of events end-to-end, including content and program development, experience and design, vendor management, communications and promotion, as well as tracking campaign execution across platforms like Marketo and Salesforce
Continuously evaluate the effectiveness of events through detailed analysis of key business metrics such as revenue impact, cost efficiency, and attendee satisfaction, applying insights to optimize future initiatives
Formulate and manage a budget across your event portfolio

Fulltime

Media Relations Associate Director

The Associate Director of Media Relations seeks to advance GoodPower’s work to a...

Location

United States

Salary:

Not provided

Action for the Climate Emergency

Expiration Date

Until further notice

Requirements

6-10+ years experience in a media-facing role, either as a journalist, public relations or communications specialist
Expertise in the political or renewable energy field preferred
A demonstrated history of placing stories and opinion pieces in national publications, and existing relationships with reporters and editors at the national level
Experience engaging a diverse media ecosystem, including national outlets, trade press and high-impact local and regional media in priority states
Strong writing skills, with an ability to tell a story in a clear, concise, and engaging manner while maintaining message discipline
Ability to communicate and adapt messages across target outlets including trade press, newsletters, mainstream local, national and international publications, broadcast and video news, podcasts, and other media
Awareness of and ability to communicate the economic impacts, drivers and motivators of the renewable energy transition
Strong attention to detail with an antenna to absorb high volumes of information and distill impact into clear, cohesive, strategic communications
Ability to collaborate closely across departments, juggle and think through multiple angles, and ensure message discipline across communications
Ability to prioritize and juggle multiple projects simultaneously

Job Responsibility

Develop an earned media strategy for relevant GoodPower products
Tailor earned media strategies and messaging appropriately across GoodPower’s organizational entities and audiences
Write and pitch press releases for GoodPower campaign announcements, research findings, technology developments and other news
Identify and develop pitches to the media based on GoodPower work or observations in the energy sector
Identify, write and pitch opinion pieces from the CEO, other GoodPower staff or trusted voices in our partner network
Support rapid-response and high-salience communications moments by helping draft statements, talking points and media guidance
Build and maintain relationships with reporters, editors, influencers, communications staff at other organizations, conference organizers and others who can platform our work
Maintain a press list with regular cadence and tracking of media communications
Develop and maintain a list of media and other influencers to include in ads targeting in strategic advocacy campaigns
Track media mentions and maintain the press page on the GoodPower website

Fulltime

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to join our t...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in calendar management and scheduling for senior-level executives
Strong organizational skills with the ability to manage multiple priorities simultaneously
Proficiency in coordinating domestic and international travel arrangements
Expertise in preparing and exporting detailed documents and reports
Excellent communication skills, both written and verbal
Ability to organize and host conference calls and virtual meetings effectively
High level of proficiency in data analysis and reporting
Demonstrated commitment to maintaining confidentiality and a detail-oriented approach

Job Responsibility

Manage and maintain complex calendars for senior leadership, ensuring timely scheduling and coordination of meetings
Organize and oversee travel arrangements, including booking flights, accommodations, and transportation
Prepare and export documents for internal and external use, ensuring accuracy and compliance
Assist in organizing conference calls and virtual meetings, ensuring seamless communication among participants
Compile and analyze data for reporting purposes, delivering actionable insights to support decision-making
Provide comprehensive administrative support to senior leadership, handling correspondence and other tasks as needed
Facilitate the planning and execution of leadership meetings, ensuring all logistical details are addressed
Maintain a high level of confidentiality and professionalism in all activities
Collaborate with various departments to streamline administrative processes and improve efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Conference Organizer

MDPI

Location:
Switzerland , Basel

Category:
-

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 10, 2025

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