Conference & Events Assistant Job at Aimbridge Hospitality EMEA (Birmingham)

Conference Organizer

We are looking for a Conference Organizer who will support MDPI’s EU/NA Conferen...

Location

Serbia , Novi Beograd, Novi Sad

Salary:

Not provided

MDPI

Expiration Date

Until further notice

Requirements

BSc or Masters Degree in event-related field (Tourism, Hospitality, Event Management)
2–5 years of event coordination experience
Strong English skills, both written and spoken
Familiarity with academic publishing and scientific communities
Skilled in Microsoft Office, project and budget management
Experience with online registration systems (e.g., Sciforum)
Strong attention to detail, communication, and customer service
Ability to work under pressure and adapt to changing needs

Job Responsibility

Oversee the planning and execution of multiple academic-related events annually, including logistics, program development, marketing, on-site (or online) delivery, post-event reporting, and financial reconciliation
Liaise with all event stakeholders, including Chairs, journal editors and teams, academic societies, speakers, attendees, partners, and external vendors
Collaborate with the event team to manage the event platform and its content (e.g., website), including abstract submissions, registrations, and payment processing
Support market analysis and event feasibility studies in coordination with the event team
Co-develop, oversee, and execute the marketing and promotional plan, including design assets, in collaboration with the event team
Work with the design team to create visual and marketing materials as needed
Negotiate contracts with external vendors in line with the budget, under the supervision of the Conference Managers
Process abstracts and coordinate with contributors, speakers, and Chairs to build the event program, with oversight from the Conference Manager
Track revenues and expenses as part of budget management and process payments accordingly, under the supervision of the Conference Manager
Collaborate with the Conference Sponsorship Specialist to identify, contact, and fulfill sponsorship opportunities, integrating deliverables into event logistics

Executive Office Assistant

The Executive Office Assistant will have a blended responsibility of daily offic...

Location

United States , New York

Salary:

100000.00 - 125000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of previous admin experience
CRM experience a plus
Ability to organize, prioritize, and multi-task
Proficiency in Microsoft Office

Job Responsibility

Assist with setting up conference rooms for in-person and virtual meetings
Assist with keeping the the firms CRM system up-to-date
Ensure office is running smoothly including liaising with building management and vendors
Assist with the organization of various events
Assist with compliance administration
Assist in the preparation and binding of marketing materials, mail, and Fed-Ex
Keep the website up-to-date together with the web designer and website host

Personal Assistant

Join our dynamic team as a Personal Assistant, providing essential support to ou...

Location

United Kingdom , London

Salary:

45000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives
Exceptional organisational skills and meticulous attention to detail
Strong verbal and written communication abilities
Proficiency in Microsoft Office and document management systems
Flexibility to handle ad hoc requests and out-of-hours support

Job Responsibility

Diary Management & Meeting Coordination: Schedule internal and external meetings, managing all necessary logistics
organise video calls and keep calendars updated
Travel Management: Coordinate travel arrangements, including flights, accommodations, and car transfers
Handle visa applications, vaccinations, and travel insurance
Support for Senior Management: Assist General Counsel, Head of Trade Policy, Head of Operations, and others with travel and administrative tasks
Attend meetings and take notes as required
Event & Conference Support: Help prepare for events, including creating presentations and managing attendee logistics
Attend conferences in Europe to represent the organisation when necessary
Confidential Assistance: Provide discreet support with personal tasks for the Director General
Manage sensitive information with professionalism and confidentiality

What we offer

Pension Scheme
Private Health Care (post-probation)
Season Ticket Loan
Volunteer Leave (after probation)
25 days holiday plus 8 public holidays
Access to Distance Learning Programme

Fulltime

Junior Personal Assistant

We are looking for a proactive, organised and people-focused Junior Personal Ass...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised and detail-oriented
Able to manage multiple priorities with ease
Strong written and verbal communicator
Trusted with confidential information and known for discretion and professionalism
Able to build strong relationships across teams and levels of seniority
Proactive, collaborative and enthusiastic about supporting others
Comfortable using Microsoft Office and communication tools like Microsoft Teams, SharePoint, or similar platforms
Previous experience in a PA, admin, or internal communications role is essential

Job Responsibility

Organise and support internal events such as Conferences, Town Hall Meetings, and team sessions
Ensure employees across all brands feel informed, engaged, and valued
Provide day-to-day administrative assistance to three Executive Board members
Manage busy diaries, coordinate travel and accommodation, and oversee inbox and expense management
Assist in the planning and delivery of internal comms campaigns and initiatives
Write engaging copy for newsletters, announcements, and updates
Manage the content calendar and create simple visuals/graphics for internal channels
Act as a key liaison for the Executive Assistant to the CEO
Work closely with the finance team to manage department budgets and process invoices

Fulltime

Assistant Director of Events Planning

JW Marriott Marquis Hotel Dubai welcomes you to the heart of the city's lively d...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
3 years experience in the event management, food and beverage, sales and marketing, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
1 year experience in the event management, food and beverage, sales and marketing, or related professional area

Job Responsibility

Assisting in Managing Event Management Operations and Budgets
Managing Profitability
Ensuring Exceptional Customer Service
Researches and analyzes new products, pricing and services of competition
Reviews scheduled events and troubleshoots potential challenges/conflicts
Ensures the property is apprised of all groups that will impact property operations
Works with culinary team to ensure compliance with food handling and sanitation standards
Assists with the oversight of Event Operations including Banquets, Event Services and Event Technology
Assists with the oversight of event planning team (BEO/Resume writers)
Ensures meeting space and corresponding heart of the house areas are cleaned and maintained

What we offer

Accommodation
Meals on duty
Transportation
World class training and development, including leadership development
Recognition programs
Discounted accommodation in over 8,000 hotels all over the world
Discounted food & drink in all our restaurants and bars
Discounts for your friends and family
Unlimited career opportunities (Internationally and locally)
Medical and Life insurance

Fulltime

Administrative Assistant

Location

United States , New York

Salary:

90000.00 - 105000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
2-4 years of admin experience within financial services
Experience utilizing CRM systems
Event management software experience a plus
Prior experience booking international travel

Job Responsibility

Schedule various high-touch meetings working with clients, prospective clients, and internal assistants to schedule and organize
Prepare materials for meetings and book conference rooms
Book both domestic and international travel
Assist with filing expense reports
Assist with events/conferences
registering, organizing, tracking attendees and liaise with reps
Assist with all CRM data management
Assist admin team with various team projects and needs

Workspaces & Experiences Assistant

Keep the heartbeat of Aledade's dynamic headquarters running smoothly while crea...

Location

United States , Bethesda

Salary:

51000.00 - 63000.00 USD / Year

Aledade, Inc.

Expiration Date

Until further notice

Requirements

2+ years of relevant working experience, including experience as an Office or Banquet assistant
Bachelor’s Degree in a relevant field
Ability to work full time in Bethesda office with flexibility to occasionally work outside of core business hours
In-depth understanding of office management and daily operations
Strong team-centric focus and bias towards action, partnering with fellow Workspaces Assistant to meet company goals
Hands on experience with Google Suite
Working knowledge of office equipment, like printers and fax machines
Excellent verbal and written communication skills
Strong organizational and time-management skills
Attention to detail and problem-solving skills

Job Responsibility

Assist with a range of duties associated with the smooth daily operations of Aledade’s HQ/Event venue, such as: welcoming remote-first colleagues and visitors to office, maintenance and stocking of pantry supplies and amenities, processing incoming and outgoing mail and packages, ordering and setting up catering, and ensuring the space is welcoming, tidy, and well organized, setting up and breaking down conference rooms, printing name badges, ordering and setting up swag items
Research and order catering and supplies and making recommendations about next steps to the Events Lead, utilizing quantitative and qualitative data
Support the Director of Workspaces & Experiences as needed to execute on the vision for each event to ensure success

What we offer

Flexible work schedules and the ability to work remotely are available for many roles
Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
Robust time-off plan (21 days of PTO in your first year)
Two paid volunteer days and 11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
Stock options

Fulltime

Senior Executive Assistant

The Administrative Director will be responsible for the day-to-day operations of...

Location

United States , Miami

Salary:

125000.00 - 130000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5-10 years of administrative/office management experience within finance
Experience booking travel and planning events preferred
Experience with Concur a plus
Bilingual in English and Spanish a plus
Able to demonstrate efficiency and organization

Job Responsibility

Maintain a professional and organized workspace
Greet all guests and manage logistics needed for guests
Serve as lead contact on building matters
Receive, sort, and deliver mail
Manage kitchen and pantry
restock supplies when necessary
Manage the Partner’s calendar
Book travel for both domestic and international travel
Prepare meeting agenda’s and notes
Submit expense reports for business expenses

Fulltime

Conference & Events Assistant

Aimbridge Hospitality EMEA

Location:
United Kingdom , Birmingham

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 05, 2026

Expiration:
April 28, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Conference & Events Assistant

Conference Organizer

Executive Office Assistant

Personal Assistant

Junior Personal Assistant

Assistant Director of Events Planning

Administrative Assistant

Workspaces & Experiences Assistant

Senior Executive Assistant

Conference & Events Assistant

Aimbridge Hospitality EMEA

Location:United Kingdom , Birmingham

Category:Hospitality and Tourism

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 05, 2026

Expiration:April 28, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Conference & Events Assistant

Conference Organizer

Executive Office Assistant

Personal Assistant

Junior Personal Assistant

Assistant Director of Events Planning

Administrative Assistant

Workspaces & Experiences Assistant

Senior Executive Assistant

Location:
United Kingdom , Birmingham

Category:
Hospitality and Tourism

Contract Type:
Not provided

Job Posted:
April 05, 2026

Expiration:
April 28, 2026