CrawlJobs Logo

Conference Coordinator

asrt.org Logo

American Society of Radiologic Technologists

Location Icon

Location:

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The American Society of Radiologic Technologists is seeking a conference coordinator to perform coordinative and administrative duties for the Meetings and Conferences Department. This position involves coordination of conference registration, shipping, onsite registration management and other logistical tasks. Other duties include financial and accounting tasks, such as credit card reconciliation, invoicing, expense reporting, purchase requests and purchase orders. This role also assists with execution of in-house meetings.

Job Responsibility:

  • Perform administrative and communication functions
  • Develop management schedules and assign tasks to department members and others involved
  • Use financial system to make purchases, pay department invoices and reconcile department and travel credit cards
  • Provide assistance to the director of meetings and conferences and department personnel by supporting and coordinating activities related to two annual conferences
  • Maintain department SharePoint site
  • Coordinate conference packing and shipping
  • Coordinate building conference registration portals and assist with testing and troubleshooting issues related to the portals
  • Required travel to two conferences per year

Requirements:

  • Associate degree
  • May accept experience in lieu of degree
  • Advanced organizational abilities
  • Strong communication skills
  • Knowledge of conference planning and meeting principles
  • Knowledge of basic accounting and reconciliation practices
  • Ability to build rapport, influence and utilize diplomacy and tact
What we offer:
  • 100% employer-paid premiums for medical, dental, vision, life insurance, short- and long-term disability, and identity theft protection for employees
  • Generous 401(k) plan with company match
  • Vacation, sick time and holiday pay
  • Community volunteer paid time off
  • Tuition reimbursement and opportunity for professional development

Additional Information:

Job Posted:
April 03, 2026

Icon
American Society of Radiologic Technologists - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Conference Coordinator

Administrative Coordinator

We are looking for a motivated and organized Administrative Coordinator to join ...
Location
Location
United States , Greater Philadelphia Region
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in event, conference, or program management is a plus
  • Ability to navigate complex work environments and problem-solve under pressure
  • Strong interpersonal skills with a detail-oriented approach when interacting with clients, staff, and partners
  • Hands-on approach with exceptional organizational and multitasking abilities
  • Willingness to work extended hours, including evenings and weekends, during peak seasons
  • Familiarity with CYMA Not-For-Profit software and other documentation processes
  • Experience in managing tenant-landlord relationships and registration processes
  • Knowledge of mortgage applications and related administrative tasks
Job Responsibility
Job Responsibility
  • Plan and oversee the logistics for summer programs and conferences, including vendor coordination, facilities setup, and on-site execution
  • Manage contracts and support sales activities while fostering strong client relationships
  • Collaborate with program managers and cross-functional teams, including facilities, real estate, and union staff
  • Conduct research on industry trends and best practices in event and conference management
  • Deliver on-site support during events, including evening and weekend hours as required
  • Monitor and maintain documentation related to programming, contracts, and event logistics
  • Ensure effective communication with all stakeholders to address challenges and maintain smooth operations
  • Uphold a high level of attention to detail and adaptability in a dynamic work environment
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Executive Assistant, Investor Relations

Well-known and highly respected billion-dollar global investment management firm...
Location
Location
United States , New York
Salary
Salary:
90000.00 - 120000.00 USD / Year
solomonpage.com Logo
Solomon Page
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 2–4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services
  • Prior client service or investor-facing experience preferred
  • Bachelor’s degree required
  • Exceptional attention to detail and strong organizational skills
  • Excellent written and verbal communication abilities
  • Ability to manage multiple priorities and work effectively under pressure
  • Professional demeanor when interacting with senior executives and external investors
  • Demonstrated discretion and ability to handle confidential information
  • Highly collaborative team player with a proactive mindset
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Job Responsibility
Job Responsibility
  • Provide comprehensive executive administrative and client-facing support to the Investor Relations team
  • Manage complex calendars across multiple time zones and coordinate internal and external meetings
  • Serve as a point of contact for investor scheduling and communications
  • Prepare and coordinate materials for meetings, calls, and follow-ups
  • Coordinate conference room logistics, catering, and meeting setup
  • Maintain and update team conference calendars
  • Coordinate travel arrangements, itineraries, and event registrations for team members
  • Prepare and reconcile expense reports
  • Provide backup phone coverage and support other administrative staff as needed
  • Assist with special projects and team initiatives
What we offer
What we offer
  • Discretionary bonus eligibility
  • AMAZING, comprehensive benefits – medical/dental/vision/etc.
  • complimentary breakfast & lunch
  • on-site gym access
  • Fulltime
Read More
Arrow Right

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...
Location
Location
United States , Miami
Salary
Salary:
Not provided
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
  • 3 years' experience in customer service
  • Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
  • High School Diploma
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Review daily, weekly, monthly conference room schedule to determine meeting needs
  • Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
  • Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
  • Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
  • Monitor appropriate use of rooms and general condition of the conference center floor
  • Coordinate food and beverage ordering for non-conference center hospitality areas
  • Coordinate the office floral deliveries and plant servicing
  • Organize and maintain an accurate inventory of hospitality catering items
  • Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
  • Provide information, direction and oversight to outside vendors to ensure high quality completion of work
  • Fulltime
Read More
Arrow Right

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...
Location
Location
United States , Miami
Salary
Salary:
Not provided
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
  • 3 years' experience in customer service
  • Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
  • High School Diploma
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Review daily, weekly, monthly conference room schedule to determine meeting needs
  • Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
  • Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
  • Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
  • Monitor appropriate use of rooms and general condition of the conference center floor
  • Coordinate food and beverage ordering for non-conference center hospitality areas
  • Coordinate the office floral deliveries and plant servicing
  • Organize and maintain an accurate inventory of hospitality catering items
  • Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
  • Provide information, direction and oversight to outside vendors to ensure high quality completion of work
  • Fulltime
Read More
Arrow Right

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...
Location
Location
United States , Miami
Salary
Salary:
Not provided
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
  • 3 years' experience in customer service
  • Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
  • High School Diploma
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Review daily, weekly, monthly conference room schedule to determine meeting needs
  • Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
  • Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
  • Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
  • Monitor appropriate use of rooms and general condition of the conference center floor
  • Coordinate food and beverage ordering for non-conference center hospitality areas
  • Coordinate the office floral deliveries and plant servicing
  • Organize and maintain an accurate inventory of hospitality catering items
  • Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
  • Provide information, direction and oversight to outside vendors to ensure high quality completion of work
  • Fulltime
Read More
Arrow Right

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...
Location
Location
United States , Miami
Salary
Salary:
Not provided
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
  • 3 years' experience in customer service
  • Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
  • High School Diploma
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Review daily, weekly, monthly conference room schedule to determine meeting needs
  • Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
  • Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
  • Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
  • Monitor appropriate use of rooms and general condition of the conference center floor
  • Coordinate food and beverage ordering for non-conference center hospitality areas
  • Coordinate the office floral deliveries and plant servicing
  • Organize and maintain an accurate inventory of hospitality catering items
  • Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
  • Provide information, direction and oversight to outside vendors to ensure high quality completion of work
  • Fulltime
Read More
Arrow Right

Coordinator, Marine Professional Development

The Coordinator, Marine Professional Development is responsible for supporting t...
Location
Location
United States , Miami
Salary
Salary:
Not provided
carnival.com Logo
Carnival Cruises
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate’s degree required and Bachelor's preferred in Business Administration, Education, Maritime Studies, or a related field
  • Advanced knowledge of Microsoft Office Suite
  • Expert-level proficiency in Microsoft PowerPoint, including advanced features such as animations, transitions, and master slides
  • Proven experience in designing and developing high-quality PowerPoint presentations for executive audiences
  • Demonstrated proficiency in Microsoft Excel, in particular for: data entry and formatting, formulas and functions, data analysis and visualization, and data management
  • Strong organizational and time management skills with the ability to manage multiple projects/demands simultaneously and meet deadlines
  • Exceptional attention to detail and commitment to accuracy
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels
  • Highly organized individual accustomed to handling multiple demands and maintaining the desired level of operational excellence and efficiency, detail-oriented and able to prioritize tasks as required
  • 2–3 years of experience in administrative coordination, data management, or event planning
Job Responsibility
Job Responsibility
  • Scheduling of key events such as Panel Senior Officers' shoreside interviews with Marine Senior Leadership, ensuring candidates are provided all necessary information
  • responsible for following up on all required arrangements for candidate attendance, including providing the agenda and bona fide letters
  • Schedule all internal review meetings for candidates eligible for promotions and provide detailed reports of such meetings
  • Schedule Promotion Board Committee meetings, ensuring that the event aligns with all Promotion Board members’ calendars, prepares candidates’ files, and provides a detailed report of feedback collected during the event
  • Meticulous planning of Senior Leaders’ performance conversation
  • contacting onboard Senior Officers to ensure the meeting aligns with their operational schedule, sending invites, and providing performance matrixes to the Director of Marine Professional Development
  • Responsible for maintaining and updating the comprehensive technical promotion database for Engine Junior Officers, Petty Officers, and ratings
  • Download, summarize, and store all performance evaluations for Petty Officers, ratings, and Junior Officers (up to the rank of 1st Engineer Junior) in a secure and organized manner
  • Communicate effectively with vessels to clarify any missing information or discrepancies related to professional development and promotion eligibility
  • Schedule candidates for Utilia Leadership assessment and ensure that proper tracking of all activities is maintained, that logistics are in place, and provide weekly updates to MPD team for reassessment of priorities
What we offer
What we offer
  • Health Benefits: Cost-effective medical, dental, and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company-paid term life insurance and disability coverage
  • Financial Benefits: 401(k) plan that includes a company match
  • Employee Stock Purchase Plan
  • Paid Time Off: Holidays – All full-time and part-time employees with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion
  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year
  • director and above level start with 19 days/year
  • Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year
  • All employees gain additional vacation time with further tenure
  • Fulltime
Read More
Arrow Right

Conference Producer / Conference Marketing Specialist

Bring academic conferences to life! Lead production or marketing, connect with g...
Location
Location
Singapore , Singapore
Salary
Salary:
Not provided
mdpi.com Logo
MDPI
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A Bachelor or Master's degree in any subject
  • Fresh graduates are welcome to apply
  • Experience in conference industry is preferred
  • Are curious about people and love to speak, build and nurture relations
  • Capable of handling multiple projects, and articulate common objectives for the teams to follow.
  • Excellent online call etiquette and written communication skills
  • International travel and confidence in face-to-face networking
  • Proven ability to work well in a team but also initiative to work on your own
Job Responsibility
Job Responsibility
  • Market Research: Assist in conducting preliminary research on market trends, competitor landscapes, and industry challenges
  • Conference agenda curation: Assist in scheduling sessions with the chair and session chairs, coordinating with speakers and session chairs, and ensuring timely updates to the event agenda
  • Stakeholder Engagement: Assist in maintaining communication with key stakeholders, including chair, session chairs, speakers to create advocacy for our events
  • Website Management: Assist in managing event websites, ensuring it is updated timely with the latest information, speakers, partners, and sessions
  • Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly
  • Team Coordination: Coordinate with editorial team, marketing team, live session teams
  • Editorial progress monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation
  • Live streaming of virtual conferences: Assist in coordinating and supporting the live streaming of virtual conferences, ensuring seamless technical operation, real-time troubleshooting, and smooth engagement throughout the session
  • Assist in onsite delivery: Assist in the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution of the conferences to meet customer expectations
  • Plan and execute virtual conferences, ensuring seamless coordination and delivery of all sessions and activities
What we offer
What we offer
  • Professional and personal development
  • International work environment
  • Flexible working hours in the limits of a full-time job
  • Trips to the other MDPI offices
  • Attending Scientific Conferences
  • Competitive salary, benefits
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog Salaries About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy