CrawlJobs Logo
Villatel Logo Villatel · Legal

Compliance & Property Onboarding Specialist

United States Employment contract 23.00 - 25.00 USD / Hour · Job Posted April 23, 2026
Apply Position
Job Link Share

Job Description

As our Compliance & Property Onboarding Specialist, you’ll play a critical role in bringing new properties online, keeping us compliant across multiple jurisdictions, and ensuring every 'i' is dotted and every 't' is crossed—from licensing to taxes to utilities. We are looking for a detail-driven, process-minded professional who thrives on organization, enjoys solving complex regulatory puzzles, and takes pride in getting things right the first time.

Job Responsibility

  • Own the end-to-end onboarding process for new properties, ensuring timely and complete setup
  • Drive properties to go-live within defined onboarding timelines
  • Track onboarding progress and proactively follow up on outstanding items
  • Ensure all required documentation is collected, reviewed, and approved
  • Manage and maintain all required state, county, and local licenses for short-term rental operations
  • Ensure 100% license coverage across all active properties with zero lapses
  • Maintain a renewal calendar and proactively manage upcoming expirations
  • Stay current on local ordinances and regulatory changes across all jurisdictions
  • Serve as the primary point of contact for compliance-related inquiries, audits, and inspections
  • Identify and escalate compliance risks to leadership and implement controls to mitigate exposure
  • Register properties for applicable sales, tourist development, and lodging taxes
  • Ensure accurate tax setup within systems (PMS, NetSuite, and related platforms)
  • Partner with Accounting to support accurate tax filings and remittances
  • Maintain complete and audit-ready documentation supporting tax compliance
  • Proactively identify gaps or risks in tax setup and escalate as needed
  • Coordinate setup and transfer of utilities (electric, water, internet, etc.) for new properties
  • Ensure all services are active prior to property go-live
  • Maintain vendor relationships and accurate account records
  • Review and validate all compliance-related documentation for accuracy and completeness
  • Maintain organized, centralized digital records for all properties and owners
  • Ensure all documentation is audit-ready and aligned with company policies
  • Develop, document, and maintain SOPs for onboarding and compliance workflows
  • Partner with IT and Operations to improve automation, tracking, and system integrations
  • Ensure data accuracy across systems (e.g., NetSuite, PMS, workflow tools)
  • Identify inefficiencies and implement scalable process improvements

Requirements

  • Bachelor's degree in Business, Hospitality, Accounting, or a related field preferred
  • 3–5+ years of experience in compliance, licensing, tax administration, property management, or short-term rental operations
  • Strong understanding of multi-jurisdictional compliance and regulatory environments
  • Knowledge of sales and lodging tax processes and coordination with accounting teams
  • Experience managing onboarding workflows and detailed documentation
  • Proficiency with PMS systems, accounting software (NetSuite a plus), and Microsoft Excel
  • Exceptional organizational skills with a sharp eye for detail
  • Strong communication skills and confidence working with internal teams, owners, and agencies
  • A proactive, solutions-oriented mindset with a passion for process improvement
Villatel - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Compliance & Property Onboarding Specialist

8 matching positions

Accounting Specialist - Commercial Property

Robert Half has partnered with a well-established private investment group speci...
Location
Location
United States , La Jolla
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in Accounting preferably in commercial RE but open to residential real estate, development, or property management too
  • Hands-on experience with Yardi Voyager required
  • Strong organizational and time management skills with the ability to prioritize across a high-volume workload
  • High attention to detail, professionalism, and ability to work collaboratively in office in a team environment
Job Responsibility
Job Responsibility
  • Manage full-cycle Accounts Payable and Accounts Receivable for a multi-entity portfolio
  • Process invoices, coding, and approvals within Yardi for regular payment cycles
  • Record and reconcile incoming rent payments, including wires, ACH, and checks
  • Maintain tenant accounts, monitor outstanding balances, and support tenant communications related to billing items such as rent and common area charges
  • Assist with reconciliations related to operating expenses and shared property costs
  • Ensure timely processing of payments for taxes, utilities, and vendor invoices across multiple states
  • Reconcile vendor statements, resolve discrepancies, and support year-end 1099 reporting
  • Track and record tenant sales data tied to percentage rent agreements within the system
  • Maintain compliance for multiple business entities, including monitoring filings, renewals, and required registrations across various jurisdictions
  • Track certificates of Insurance for tenants, vendors, and contractors to ensure compliance with lease and company requirements
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Cluster Payroll / Workday Specialist

The Cluster Payroll / Workday Specialist is responsible for managing payroll ope...
Location
Location
Italy , Milan
Salary
Salary:
Not provided
fourseasons.com Logo
Four Seasons
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Finance, Accounting, Human Resources, or related field
  • Proven experience in payroll processing, preferably in hospitality or multi-property environments
  • Strong knowledge of Workday (Payroll and/or HCM modules)
  • Understanding of local labor laws and payroll regulations
  • Excellent attention to detail and organizational skills
  • Strong analytical and problem-solving abilities
  • Proficiency in Microsoft Excel
  • Good communication skills and ability to work in a fast-paced, international environment
  • You must possess the legal right to work in Italy
  • Fluency in English and Italian
Job Responsibility
Job Responsibility
  • Manage payroll operations across multiple hotel properties within the cluster
  • Ensure accuracy, compliance, and timely processing of payroll
  • Support and maintain the Workday system
  • Ensure data integrity, reporting accuracy, and optimization of payroll processes
  • Process monthly payroll for multiple hotel properties
  • Ensure compliance with local labor laws, tax regulations, and company policies
  • Manage payroll-related data including salaries, benefits, deductions, and overtime
  • Reconcile payroll reports and resolve discrepancies
  • Liaise with external payroll providers when applicable
  • Maintain and update employee data within Workday
What we offer
What we offer
  • Competitive Salary
  • Comprehensive benefits package
  • Excellent Training and Development opportunities
  • Complimentary Dry Cleaning for Employee Uniforms
  • Meals available at our Employee Restaurant
  • Employee Experience initiatives: from annual themed employee party to many ESG events throughout the year
  • Employee Recognition Programs
  • Opportunities to build a successful career with global potential
  • Fulltime
Read More
Arrow Right

Specialist-Human Resources

Assist and support management and the leadership team with handling and resolvin...
Location
Location
Taiwan , Linkou
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or G.E.D. equivalent
  • At least 1 year of related work experience
  • No supervisory experience
  • None
Job Responsibility
Job Responsibility
  • Assist and support management and the leadership team with handling and resolving Human Resources issues
  • Assist employees with internal and external transfer requests and procedures
  • Monitor and assist managers/supervisors with hiring processes and issues
  • Coordinate and conduct applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verification
  • Maintain applicant flow, drug screen, orientation and transfer request logs
  • Create and maintain new hire and personnel files and enter them into Human Resources Information Systems
  • Assist with orientation of new employees
  • Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards
  • Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's)
  • Support processing and maintenance of payroll records in accordance with policies and procedures, as necessary
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a high-...
Location
Location
United States , Bentonville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of accounts payable experience, preferably within a multi-entity, real estate, investment, property management, or similarly complex accounting setting
  • Hands-on experience with invoice review, account coding, vendor onboarding, reconciliations, and issue resolution in a high-volume environment
  • Working knowledge of accounting systems, with Yardi experience strongly preferred and Yardi Voyager proficiency viewed favorably
  • Familiarity with ACH transactions, check runs, and credit card reconciliation as part of day-to-day accounts payable operations
  • Exposure to expense management tools such as Expensify is preferred
  • Understanding of sales tax processes is considered a plus
  • Strong organizational skills, close attention to detail, and the ability to manage multiple priorities under tight deadlines
  • Effective communication and problem-solving skills, with the ability to work well on a lean, collaborative accounting team
Job Responsibility
Job Responsibility
  • Oversee the accounts payable workflow by reviewing incoming invoices and payment requests, ensuring items are routed and processed accurately within established timelines
  • Verify invoice approvals and general ledger coding before entry, making sure expenses are assigned to the appropriate entity across a complex multi-company structure
  • Investigate and resolve billing issues, payment exceptions, and vendor questions to maintain strong external relationships and uninterrupted processing
  • Set up new vendors and keep vendor master data current, complete, and aligned with internal accounting standards
  • Support expense administration by handling credit card activity, monitoring expense reports, and assisting with reconciliation tasks in the expense management platform
  • Contribute to month-end close by preparing accounts payable records, organizing supporting documentation, and helping maintain audit-ready files
  • Assist with sales tax-related reporting and filings as needed, ensuring information is compiled accurately and submitted on time
  • Partner with accounting colleagues to streamline daily processes, improve efficiency, and uphold compliance with company policies and financial procedures
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Firm Administrator

We are looking for an experienced Firm Administrator to lead the financial, oper...
Location
Location
United States , Richmond
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience managing accounting functions such as general ledger activity, account reconciliations, journal entries, and month-end close
  • Ability to prepare and review financial statements, supporting schedules, and audit-related documentation with a high level of accuracy
  • Experience administering payroll and handling deductions, benefit withholdings, and related financial reconciliations
  • Working knowledge of business licensing, tax coordination, and compliance requirements in a multi-office environment
  • Background in benefits administration and human resources support, including employee communication and policy enforcement
  • Strong leadership skills with the ability to build trust, resolve workplace issues, and support teams across multiple locations
  • Proficiency working with accounting systems and evaluating operational tools that improve financial and administrative processes
Job Responsibility
Job Responsibility
  • Direct the firm’s accounting operations, including oversight of accounts receivable, accounts payable, general ledger activity, month-end close, and preparation of monthly financial reports with supporting schedules
  • Manage payroll on a semi-monthly basis and reconcile deductions, benefit withholdings, retirement contributions, and other required adjustments or garnishments
  • Coordinate tax- and license-related filings by working with external partners to support annual business licenses, property tax reporting, and corporate federal and state tax submissions for multiple offices
  • Develop and maintain financial analyses used for leadership reporting, including calculations tied to owner compensation and associate incentive payments
  • Lead administration of employee benefits by ensuring required filings and compliance obligations are completed and by partnering with brokers to evaluate competitive coverage options
  • Communicate benefit offerings and enrollment timelines to employees, helping ensure staff understand available programs and key deadlines
  • Provide human resources leadership across four office locations, including employee relations support, policy guidance, conflict resolution, hiring, onboarding, separations, and offboarding activities
  • Advise firm leadership on workplace matters and engage outside specialists, such as employment counsel, when additional expertise is needed
  • Oversee office facilities and capital assets, including vendor management, equipment purchasing or leasing, lease coordination, and planning for space improvements or buildouts
What we offer
What we offer
  • competitive compensation and benefits
  • free online training
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
  • Fulltime
Read More
Arrow Right

Senior Networking Project Manager

As a Senior Networking Project Manager you will engage with customer stakeholder...
Location
Location
United States , Springfield
Salary
Salary:
101800.00 - 193800.00 USD / Year
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree in related field AND 3+ years' experience in project management OR equivalent experience.
  • Active U.S. Government TOP SECRET/SCI Security Clearance.
  • Verification of U.S. citizenship.
  • Pass Microsoft Cloud background check upon hire/transfer and every two years thereafter.
Job Responsibility
Job Responsibility
  • Engage with customer stakeholders to develop partnerships, leveraging broad technical expertise
  • Drives customer satisfaction by engaging with customers stakeholders in a positive manner, reviewing and analyzing customer feedback, and leveraging trusted relationships with key internal resources to act as the voice of the customer
  • Adheres to project compliance standards and requirements of the contract and accommodates customer compliance standards
  • Drives project initiation for projects of medium complexity by delivering a workstream within a larger project/program
  • Facilitates contracting process for partner resources by briefing partners, coordinating partner candidate interviews, and identifying and acclimating partner resources to the team
  • Develops detailed project management plan to drive predictable delivery for projects of medium complexity or supports senior colleagues in projects of high complexity
  • Provides review of defined metrics, proactively monitors and tracks risks, ensures timely completion and quality of deliverables, and manages stakeholder communications
  • Drives timely project closure by ensuring completion of project sign off tasks
  • Applies advanced knowledge across project management principle areas, contributes at local team-wide level to share knowledge and support others, serves as a mentor to junior colleagues to grow identified skill gaps, and participates in cross-border mentoring and peer alignment to share lessons learned on challenging projects
  • Drives and maintains obligations to customer across the delivery lifecycle including envisioning, solution development, delivery planning, cloud consumption and usage, delivery management while ensuring adherence to security best practices in partnership with Solution Area SMEs
  • Fulltime
Read More
Arrow Right

Human Resources Specialist

Assist and support management and the leadership team with handling and resolvin...
Location
Location
Indonesia , Pontianak
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or G.E.D. equivalent.
  • At least 1 year of related work experience.
  • No supervisory experience.
  • None
Job Responsibility
Job Responsibility
  • Assist and support management and the leadership team with handling and resolving Human Resources issues.
  • Assist employees with internal and external transfer requests and procedures.
  • Monitor and assist managers/supervisors with hiring processes and issues.
  • Coordinate and conduct applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verification.
  • Maintain applicant flow, drug screen, orientation and transfer request logs.
  • Create and maintain new hire and personnel files and enter them into Human Resources Information Systems.
  • Assist with orientation of new employees.
  • Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards.
  • Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's).
  • Support processing and maintenance of payroll records in accordance with policies and procedures, as necessary.
  • Fulltime
Read More
Arrow Right

Yardi Support Specialist

We are seeking a proactive, detail-oriented Yardi Support Specialist to provide ...
Location
Location
United States , New York
Salary
Salary:
95000.00 - 115000.00 USD / Year
lmdevpartners.com Logo
L+M Development Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in accounting, business, data science or related field
  • Minimum 4–6 years of hands-on Yardi Voyager experience (5+ years preferred)
  • Experience supporting core Yardi Voyager in a helpdesk or administrative capacity
  • Multi-module exposure (Affordable, Commercial, Residential preferred)
  • Familiarity with GAAP accounting principles and financial reporting workflows
  • Experience ensuring accuracy of data across integrations and third-party systems
  • Strong technical troubleshooting and customer support skills
  • Ability to communicate effectively via email and phone with users of varying technical experience levels
Job Responsibility
Job Responsibility
  • Provide mid to high level support across the Yardi systems via a ticketing system
  • Diagnose and resolve issues while maintaining data integrity and following best practices and security procedures
  • Serve as primary support contact for all Yardi-related issues, ensuring timely resolution and user satisfaction
  • Administer and support Yardi modules including Core Voyager, Procure to Pay, Job Cost, Maintenance IQ, Affordable, Commercial, Investment Accounting, and other modules as needed
  • Manage user roles, permissions, and security settings
  • Coordinate with Yardi Support and third-party vendors for escalations, upgrades, and enhancements
  • Ensure accuracy of data to/from Yardi and third-party integrations
  • Monitor system performance and conduct regular data audits
  • Assist with system integrations, ETL import/export processes, and data migrations
  • Develop custom programming requests utilizing SQL, ySQL, YSR, and other platforms as needed
  • Fulltime
Read More
Arrow Right