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The Compliance Coordinator plays a critical role in maintaining organizational compliance with state and local licensing, tax registrations, and reporting requirements. This position manages the end-to-end licensing lifecycle, tracks renewals, supports continuing education (CE) requirements, and partners cross-functionally to keep our business operating without interruption.
Job Responsibility:
Licensing & Registrations Complete applications for new and existing corporate registrations, business licenses, and state/local tax registrations
Maintain the master license inventory, ensuring accuracy and completeness
Monitor and track license expiration dates
coordinate timely renewals to avoid lapses
Regulatory Research & Reporting Research and summarize regulatory changes to support the company’s compliance program
File annual reports for related entities and maintain thorough documentation
Prepare and deliver regular status reports to management on licenses, upcoming renewals, and compliance issues
Agency & Internal Coordination Communicate with state and local agencies to confirm requirements and resolve issues
Coordinate with financial reporting, accounts payable, contracts, payroll, and operations to gather documentation for applications and renewals
Maintain accurate records of all licensing activities and correspondence
Process & Training Support Identify and implement process improvements to increase accuracy and efficiency
Manage detail oriented/trade licenses and continuing education (CE) requirements
Schedule annual CE classes and assist staff with required training programs
Assist with license examination scheduling as needed
Requirements:
Degree in Accounting or Business
Strong analytical, research, and communication skills
Excellent problem-solving, organization, and attention to detail
Ability to read and interpret complex instructions, regulations, and correspondence
Strong business writing skills for detailed reports and agency communications
Comfortable navigating complex requirements
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to work independently, prioritize effectively, and manage multiple deadlines
What we offer:
medical, vision, dental, and life and disability insurance