Compliance Administrator Assistant Job at Robert Half (Windham)

Compliance Administrative Assistant

The Compliance Administrative Assistant will ensure that the local office is mee...

Location

United States , Miami

Salary:

Not provided

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of two (2) years of administrative assistant experience in a professional environment
Effective oral and written communication skills
Planning and organizing skills
Proficiency with Microsoft Office Applications
Problem solving skills
Active listening skills
Ability to synthesize facts, concepts, principles
Identify critical issues quickly and accurately
Compile, sort, and interpret data

Job Responsibility

Responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies
Maintain compliance records and produce reports for the Project Manager
Maintain all company reportable accident/incident reports for USDOT yearly records and filings
Maintain drug testing records for USDOT reporting
provides state security licensing guidance site managers as needed and assists with maintaining/filing for current state licenses
Review DOT testing data
create schedule for random testing
coordinate with scheduling to ensure physical security coverage during an employee’s absence for testing
ensure testing compliance by scheduling on a regular cadence to prevent scheduling pressure near quarterly testing deadlines
Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Hedge Fund Administrative Assistant

Our client is a growing boutique hedge fund that focuses on trading public equit...

Location

United States , New York

Salary:

90000.00 - 100000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree in finance, business administration, or related field
2-7 years of experience in administrative roles within the financial industry
Knowledge of hedge fund operations and financial markets is a plus
Proficiency in Microsoft Office
Excellent communication and interpersonal skills

Job Responsibility

Assist in the preparation, organization, and maintenance of financial documents and reports
Ensure accuracy and completeness of data in reports and presentations
Maintain accurate and up-to-date records of fund transactions and activities
Organize and file important documents, contracts, and agreements
Assist in the preparation of client presentations and reports
Support compliance efforts by ensuring adherence to regulatory requirements
Assist in the preparation of compliance reports and documentation
Participate in special projects and initiatives as assigned by fund managers

Compliance administrator

We are recruiting on behalf of our client for a proactive and detail-oriented Ad...

Location

United Kingdom , Basingstoke

Salary:

15.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a busy administrative role
Advanced Excel proficiency is essential (e.g., data analysis, formulas, pivot tables)
Excellent attention to detail and organisational skills
Strong communication skills, both written and verbal
Ability to manage multiple priorities and meet deadlines
A proactive, flexible, and collaborative approach
Awareness of compliance principles and the importance of data accuracy and confidentiality

Job Responsibility

Provide high-quality administrative support to the Safety and Compliance team
Create and manage spreadsheets and trackers using advanced Excel functions
Assist with the preparation of compliance reports, safety documentation, and internal communications
Support the team in maintaining accurate records and ensuring documentation is up to date and audit-ready
Help coordinate meetings, manage calendars, and take minutes when required
Liaise with internal departments and external stakeholders to support compliance-related activities
Contribute to the continuous improvement of administrative and compliance processes

What we offer

Hybrid working
Flexible working environment
Supportive working environment

Parttime

Medical Administrative Assistant

Our client is seeking a detail-oriented Medical Administrative Assistant with pr...

Location

United States , North Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a medical administrative role, ideally supporting a surgical or specialty clinic
Demonstrated expertise in prior authorizations and pre-certifications for surgical procedures
Hands-on experience with insurance verification and benefits coordination
Strong scheduling, time management, and multitasking skills
Proficiency with medical practice management software and electronic health records (EHR)
Excellent communication, customer service, and organizational abilities
Familiarity with HIPAA compliance and patient confidentiality standards

Job Responsibility

Process and manage prior authorizations and pre-certifications for surgeries
Verify patient insurance coverage, benefits, and coordinate with payers to assure approvals for scheduled treatments
Schedule patient appointments, surgeries, and follow-ups, ensuring efficient workflow and accurate calendar management
Communicate effectively with patients, insurance companies, medical providers, and other clinic staff
Maintain detailed and accurate patient records in compliance with HIPAA and clinic policies
Prepare and submit documentation required for insurance claims and authorizations
Provide general administrative support including phone coverage, patient check-in/check-out, filing, faxing, and office correspondence
Assist with billing inquiries and act as a liaison between patients and the billing department to resolve issues promptly
Support neurosurgeons and clinical staff with logistics and necessary paperwork for pre- and post-surgical processes

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Enrollment in company 401(k) plan

Fulltime

Administrative assistant

We are seeking a highly organised and detail-oriented Administrative Assistant w...

Location

United Kingdom , Basingstoke

Salary:

27000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A Level in Chemistry or equivalent scientific qualification
Previous experience in an administrative or office support role
Strong attention to detail and excellent organisational skills
Proficient in Microsoft Office (Word, Excel, Outlook)
Good communication skills and a proactive attitude

Job Responsibility

Provide administrative support to the technical and operations teams
Maintain accurate records and documentation related to chemical data and compliance
Assist with scheduling, reporting, and internal communications
Liaise with suppliers and clients regarding chemical-related queries
Support health & safety and regulatory documentation processes
General office duties including filing, data entry, and correspondence

What we offer

Competitive salary
Opportunities for training and development
Friendly and supportive team environment
Convenient location with good transport links

Fulltime

Compliance Administrator

We are recruiting on behalf of our client for a proactive and detail-oriented Ad...

Location

United Kingdom , Basingstoke

Salary:

15.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a busy administrative role
Advanced Excel proficiency is essential (e.g., data analysis, formulas, pivot tables)
Excellent attention to detail and organisational skills
Strong communication skills, both written and verbal
Ability to manage multiple priorities and meet deadlines
A proactive, flexible, and collaborative approach
Awareness of compliance principles and the importance of data accuracy and confidentiality

Job Responsibility

Provide high-quality administrative support to the Safety and Compliance team
Create and manage spreadsheets and trackers using advanced Excel functions
Assist with the preparation of compliance reports, safety documentation, and internal communications
Support the team in maintaining accurate records and ensuring documentation is up to date and audit-ready
Help coordinate meetings, manage calendars, and take minutes when required
Liaise with internal departments and external stakeholders to support compliance-related activities
Contribute to the continuous improvement of administrative and compliance processes

What we offer

Hybrid working
Supportive working environment
Equal opportunities employer

Parttime

Administration Assistant

Our client is seeking an Administration Assistant to join their dynamic team in ...

Location

United Kingdom , Stirling

Salary:

28000.00 - 35000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an administrative role within financial services
experience supporting paraplanning activities
excellent organisational skills to manage multiple tasks effectively
strong communication skills, both verbal and written, to interact professionally with clients and colleagues
proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) to carry out daily tasks efficiently
keen attention to detail to ensure accuracy in documentation and data entry
ability to work independently while also being a collaborative team player
basic understanding of financial products and services

Job Responsibility

Serve as the first point of contact for clients, assisting with inquiries and requests in a friendly and professional manner
prepare, organise, and maintain important financial documents to ensure all records are accurate and accessible
accurately enter data into financial systems and create comprehensive reports to support the team's operational needs
assist paraplanners with research and analysis to prepare financial plans and reports, including gathering and compiling data on investment products, insurance policies, and other financial instruments
ensure all documentation and processes comply with regulatory requirements and company policies
schedule and organise meetings, ensuring all necessary materials and logistics are in place for efficient discussions
manage filing, handle incoming mail, and oversee office supplies
provide assistance with various tasks as needed to support the team

What we offer

Up to £35k salary depending on experience
Hybrid working setup
Flexible working hours

Fulltime

Compliance Admin Assistant

As Compliance Admin Assistant, you'll be the right-hand support to the QHSE (Qua...

Location

United Kingdom , Chessington

Salary:

25000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and keen attention to detail
A strong work ethic and a positive attitude
Numerate with the ability to work efficiently under pressure
Proficiency in the MS Office package
Experience with Salesforce is desirable but not essential
Previous experience in the medical sector is a plus but not mandatory

Job Responsibility

Coordinate facilities management alongside the office manager
Update and maintain supplier documentation on both the server and Salesforce
Manage MIA cards and DBS checks
Maintain and update training records
Record feedback cases and assist with company awareness communications
Coordinate cybersecurity requirements for annual audits
Support the Manager during audits
Assist in administrative tasks for BCORP and Data Protection projects
Collect data for sustainability initiatives, including the Carbon Reduction Plan
Support PAQ requests and assist in price updates

What we offer

Private healthcare
Pension
Increasing holiday

Fulltime

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Compliance Administrator Assistant

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