Compliance Administrator Assistant Job at Robert Half (Windham)

Compliance Administrative Assistant

The Compliance Administrative Assistant will ensure that the local office is mee...

Location

United States , Miami

Salary:

Not provided

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of two (2) years of administrative assistant experience in a professional environment
Effective oral and written communication skills
Planning and organizing skills
Proficiency with Microsoft Office Applications
Problem solving skills
Active listening skills
Ability to synthesize facts, concepts, principles
Identify critical issues quickly and accurately
Compile, sort, and interpret data

Job Responsibility

Responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies
Maintain compliance records and produce reports for the Project Manager
Maintain all company reportable accident/incident reports for USDOT yearly records and filings
Maintain drug testing records for USDOT reporting
provides state security licensing guidance site managers as needed and assists with maintaining/filing for current state licenses
Review DOT testing data
create schedule for random testing
coordinate with scheduling to ensure physical security coverage during an employee’s absence for testing
ensure testing compliance by scheduling on a regular cadence to prevent scheduling pressure near quarterly testing deadlines
Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Administrative Assistant

We are searching for a detail-oriented and proactive Administrative Assistant to...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office coordinator experience (industry experience in energy, engineering, or utilities preferred)
High school diploma required
associate's or bachelor's degree preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and familiarity with energy-specific platforms (SAP, Oracle, etc.) is a plus
Exceptional written and verbal communication skills
Strong organizational skills with high attention to detail
The ability to multitask and prioritize multiple deadlines in a fast-paced environment
Experience in handling confidential and sensitive information

Job Responsibility

Manage and maintain calendars, schedules, and appointments for department leaders and team members
Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials
Prepare and review correspondence, reports, presentations, and other documents
File and organize critical documents such as compliance reports, contracts, permits, and safety certifications
Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality
Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested
Act as the main point of contact for internal and external communications
Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy)
Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional
Assist in onboarding new employees and provide administrative support for training programs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Compliance Assistant

Are you ready to embark on an exciting journey in the world of compliance? Our c...

Location

United Kingdom , City of London

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in an office-based environment or administration role
The ability to juggle multiple projects simultaneously
Excellent communication and interpersonal skills
Strong written and verbal English skills
Effective time management skills to meet tight deadlines
A flexible attitude with the ability to prioritise workloads
Previous experience in compliance-related work (Desirable)
Knowledge of AML and compliance regulations (Desirable)

Job Responsibility

Conducting various onboarding procedures for new clients
Liaising with partners, managers, and clients to secure documentation for ID verification
Performing anti-money laundering (AML) checks using software and interpreting results
Collaborating with the compliance team on any AML/KYC issues that arise
Escalating high-risk clients for enhanced due diligence procedures
Assisting with new client risk assessments and AML documentation as needed
Coordinating with colleagues to ensure engagement letters are issued promptly
Supporting the compliance department with ad-hoc issues and projects

What we offer

Hybrid Working
Flexible Working Hours
25 Days Annual Leave
Birthday Off
Summer Fridays
Bank Holiday Flexibility
Career Growth
Supportive Environment
Your Voice Matters

Fulltime

Hedge Fund Administrative Assistant

Our client is a growing boutique hedge fund that focuses on trading public equit...

Location

United States , New York

Salary:

90000.00 - 100000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree in finance, business administration, or related field
2-7 years of experience in administrative roles within the financial industry
Knowledge of hedge fund operations and financial markets is a plus
Proficiency in Microsoft Office
Excellent communication and interpersonal skills

Job Responsibility

Assist in the preparation, organization, and maintenance of financial documents and reports
Ensure accuracy and completeness of data in reports and presentations
Maintain accurate and up-to-date records of fund transactions and activities
Organize and file important documents, contracts, and agreements
Assist in the preparation of client presentations and reports
Support compliance efforts by ensuring adherence to regulatory requirements
Assist in the preparation of compliance reports and documentation
Participate in special projects and initiatives as assigned by fund managers