Compliance Administrative Assistant Job at Robert Half (Fresno)

Compliance Administrative Assistant

The Compliance Administrative Assistant will ensure that the local office is mee...

Location

United States , Miami

Salary:

Not provided

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of two (2) years of administrative assistant experience in a professional environment
Effective oral and written communication skills
Planning and organizing skills
Proficiency with Microsoft Office Applications
Problem solving skills
Active listening skills
Ability to synthesize facts, concepts, principles
Identify critical issues quickly and accurately
Compile, sort, and interpret data

Job Responsibility

Responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies
Maintain compliance records and produce reports for the Project Manager
Maintain all company reportable accident/incident reports for USDOT yearly records and filings
Maintain drug testing records for USDOT reporting
provides state security licensing guidance site managers as needed and assists with maintaining/filing for current state licenses
Review DOT testing data
create schedule for random testing
coordinate with scheduling to ensure physical security coverage during an employee’s absence for testing
ensure testing compliance by scheduling on a regular cadence to prevent scheduling pressure near quarterly testing deadlines
Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Senior Administrative Assistant / Executive Assistant

We are seeking a seasoned Senior Administrative Assistant / Executive Assistant ...

Location

United States , San Diego, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Senior living/care experience is REQUIRED
5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role
Experience supporting senior executives in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities
Comfortable working independently with minimal supervision
Professional, business-direct communication style
High level of discretion and confidentiality

Job Responsibility

Provide day-to-day administrative support to executive leadership
Manage executive calendars, meetings, and scheduling
Coordinate domestic travel for executives (monthly travel for COO
quarterly/biannual events)
Assist executives with tasks related to home office operations
Handle confidential and sensitive information with discretion
Serve as the primary administrative point of contact for a corporate office of ~20 employees
Order and manage office and kitchen supplies
oversee regular inventory
Support office logistics, reservations, and special events

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

New

Administrative Assistant IV

Our Alaska Digital Technology and Capital Projects teams are seeking candidates ...

Location

United States , Anchorage

Salary:

Not provided

Doyon

Expiration Date

Until further notice

Requirements

Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer
5+ years of experience as an administrative assistant
Intermediate proficiency in Word, Excel, Outlook and PowerPoint
3+ years direct administrative support of Digital Technology/IT and/or Capital Projects teams
3+ years of experience organizing and prioritizing numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction
1+ years of experience handling confidential information with the utmost discretion
Basic knowledge of SAP
Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right
Builds effective solutions based on available information and makes timely decisions that are safe and ethical
Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals

Job Responsibility

Managing the managers' calendars so that time is used effectively and efficiently - including planning work projects and scheduling appointments with personnel inside and outside ConocoPhillips, including members of the AK Leadership Team, global Business Units, and other internal and external meetings
Understanding the purpose of trips so that arrangements can be made to optimize their time in meeting with managers, employees, and outside companies
Understanding corporate travel policy
passport and visa requirements, travel advisories and required immunizations for international travel
Maintaining regular contact with the managers during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention
Understanding the manager's plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives across several time zones
Perform SAP Security Coordinator role including access request submissions, monitoring, troubleshooting, and compliance related activities such as User Access Review semiannually
Proactively coordinate all office and administrative support duties including filtering email, as appropriate, answering the telephone, directing calls to others as appropriate, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management and other corporate administrative needs
Manage floor office supplies, office moves, be a travel coordinator for North Slope travel, prepare travel and expense reports, and distribute mail
Assist with weekly report documentation and schedule department meetings

What we offer

Medical Coverage: Federal Employee Health Benefits (FEHB) plans, including medical, dental, and vision
Retirement Plan: 401(k) up to 4% company match
Insurance: Short-term and long-term disability, life insurance, and voluntary supplemental coverage
Employee Assistance Program (EAP): Free counseling and support services
Paid Holidays: Observance of major federal holidays
Flexible Spending Accounts: Health and dependent care options

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to provide organized, detail-focu...

Location

United States , Kalamazoo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office or departmental environment
Strong data entry skills with the ability to maintain accurate records and documentation
Proficiency with spreadsheets, electronic filing systems, and standard office software
Ability to manage multiple deadlines and keep tracking tools updated with a high level of accuracy
Strong written and verbal communication skills for working with cross-functional internal teams
Excellent organizational skills and attention to detail when reviewing and compiling documents
Ability to handle sensitive business and regulatory information with discretion and confidentiality

Job Responsibility

Provide day-to-day administrative coordination for government attestation activities by monitoring deadlines, organizing records, and helping keep submission schedules on track
Maintain accurate logs, tracking tools, and department inventories for sites undergoing new attestations, renewals, or review updates
Gather and organize required supporting materials such as licenses, organizational documents, lease information, floor plans, cost-related records, HR documentation, signage images, and workflow details
Examine submitted documentation for completeness and flag missing, outdated, or inconsistent items to Compliance leadership for follow-up
Arrange meetings, interviews, and site visit logistics with internal stakeholders across operations, finance, legal, revenue cycle, provider enrollment, and related teams
Assemble attestation packets, checklists, reports, and supporting files for leadership review, approval, and external submission readiness
Manage a centralized electronic filing structure to ensure records are secure, orderly, and easy to retrieve when needed for audits or reviews
Enter and maintain data in spreadsheets, databases, and compliance tracking tools while preparing status summaries, deadline updates, and leadership reports
Support audit preparation and regulatory requests by compiling records, routing documents for signatures, and retaining finalized copies in the appropriate files
Communicate with internal departments to request materials, clarify documentation needs, and reinforce required due dates while protecting confidential information

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

The Administrative Assistant provides broad operational and administrative suppo...

Location

Brazil , Sao Paulo

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, Accounting, International Trade, Logistics, or a related field preferred
Previous experience in administrative support, customer service, finance support, or operations coordination
Experience with accounts payable/receivable and import or logistics processes is desirable
Proficiency in Microsoft Office, especially Excel, Word, and Outlook
English proficiency required
additional language skills are a plus

Job Responsibility

Provide day-to-day administrative support to the business and leadership team
Maintain organized electronic and physical records, files, and operational documents
Assist with preparation of reports, spreadsheets, forms, and internal correspondence
Support scheduling, meeting coordination, document control, and follow-up on pending tasks
Serve as a first point of contact for customer inquiries by email, phone, and other communication channels
Support order follow-up, delivery coordination, issue resolution, and customer communication
Maintain accurate customer records and help ensure a high standard of service and responsiveness
Coordinate internally with sales, operations, and clinical/commercial teams to address customer needs
Process supplier invoices and supporting documents for payment
Monitor payment schedules and assist in ensuring timely settlement of obligations

What we offer

Competitive salary and benefits
Opportunities to thrive and grow
Engaged and inclusive global teams

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support the Service Department...

Location

United States , Deerfield Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment, preferably within construction, contracting, or service operations
Strong data entry and document management skills with the ability to keep records accurate and up to date
Ability to coordinate multiple service requests, schedules, and priorities in a fast-moving setting
Comfortable communicating by phone and email with customers, subcontractors, and internal teams in a clear and courteous manner
Familiarity with invoicing, payment processing, accounts receivable support, or general billing administration
Proficiency with common office software and the ability to learn or work within job tracking and project management systems
Strong organizational skills, attention to detail, and follow-through when handling paperwork and deadlines
Background in receptionist duties, inbound call handling, or general administrative office support is preferred

Job Responsibility

Coordinate service requests, warranty activity, and small-scale work orders to help the department meet deadlines and maintain smooth operations
Maintain current service records in company systems, including updating job details, tracking progress, and organizing supporting documentation
Communicate with subcontractors, technicians, customers, managers, and internal team members to arrange service work and provide ongoing status updates
Manage daily scheduling for field carpenters in partnership with the Service Manager and distribute schedule changes through email as needed
Create and maintain job files
Collect, organize, and attach paperwork needed to support customer invoicing and internal recordkeeping
Monitor subcontractor compliance documentation, including workers’ compensation and liability insurance requirements, before work proceeds
Build spreadsheets and periodic reports to monitor open service items, project costs, and other department metrics for management review

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support meeting planning, visi...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office setting
Demonstrated ability to coordinate meetings, events, or visitor activities with strong attention to detail
Skill in handling inbound calls and directing inquiries in a courteous and efficient manner
Proficiency with data entry, record maintenance, and administrative documentation
Strong organizational skills with the ability to manage multiple priorities and deadlines
Ability to support reception-style duties and maintain a service-oriented presence
Experience assisting with office operations such as filing, delivery coordination, or workplace support tasks
Effective written and verbal communication skills for interacting with employees, guests, and external partners.

Job Responsibility

Organize the logistics for leadership, board, and companywide meetings by arranging meeting space, coordinating technology needs, and securing food service when required
Support large internal events by managing attendee registration, distributing event communications, preparing agendas, and keeping participant information accurate and up to date
Build and oversee event registration materials and tracking tools, including forms, schedules, communications, and attendance records
Prepare reports and dashboard updates to monitor participation, provide event status visibility, and assist attendees throughout the full meeting lifecycle
Coordinate event-related details such as hotel room lists, vendor communication, attendee tracking, on-site execution, and follow-up activities after events conclude
Welcome scheduled visitors and help deliver a well-organized onsite experience by coordinating access, preparing meeting areas, arranging signage, and managing catering details
Maintain visitor logs, assist with sign-in procedures, and issue access credentials in alignment with compliance and audit expectations
Answer and direct incoming calls, receive deliveries connected to meetings and events, and contribute to daily office coordination to keep operations running smoothly
Process monthly direct travel reporting for external clients and partner organizations, and provide backup support for mail room activities when needed
Create and publish internal Administrative Services updates on the intranet to share timely and clear workplace communications.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Murrieta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative support, office coordination, or similar business support role
Strong ability to organize work, manage multiple responsibilities at once, and maintain close attention to detail
Clear and effective communication skills, both written and verbal, with a service-oriented mindset
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, and the ability to learn new business systems quickly
Demonstrated discretion when handling confidential records, employee information, and sensitive business matters
Experience supporting timesheet processing, attendance tracking, data entry, and customer or account-related administrative tasks
Sound judgment and problem-solving ability in a busy office setting with shifting priorities
Effective interpersonal skills with the ability to work well with coworkers, visitors, vendors, and customers

Job Responsibility

Coordinate day-to-day office support activities, including maintaining files, managing incoming and outgoing mail, tracking documentation, and keeping supplies stocked
Process and monitor employee time records, attendance information, request tracking, and related administrative reporting with accuracy and timeliness
Arrange and follow up on building-related services such as maintenance visits, equipment servicing, cleaning support, and workplace security needs
Maintain regular communication with customers to review account activity, address concerns, collect feedback, and promote a high level of satisfaction
Compile service and account performance data, monitor key customer success indicators, and prepare summaries for leadership review
Draft, format, and distribute business correspondence, internal documents, reports, and other administrative materials as needed
Schedule meetings, coordinate office events, welcome visitors, and ensure onsite interactions are organized and attentive to detail
Support compliance with workplace safety practices, security procedures, and applicable operational requirements
Assist with additional administrative assignments and general office needs to support team effectiveness and business continuity

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

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Compliance Administrative Assistant

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