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Allied Universal® Logo Allied Universal® · Office Administration

Compliance Administrative Assistant

United States, Miami · Job Posted December 17, 2025
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Job Description

The Compliance Administrative Assistant will ensure that the local office is meeting all Regulations and United States Department of Transportation (USDOT) with administrative policies, hiring procedures, safety rules and continual employment regulations; responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies. The Compliance Administrative Assistant will ensure timely submission of quarterly Transportation Reports for Contract Compliance.

Job Responsibility

  • Responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies
  • Maintain compliance records and produce reports for the Project Manager
  • Maintain all company reportable accident/incident reports for USDOT yearly records and filings
  • Maintain drug testing records for USDOT reporting
  • provides state security licensing guidance site managers as needed and assists with maintaining/filing for current state licenses
  • Review DOT testing data
  • create schedule for random testing
  • coordinate with scheduling to ensure physical security coverage during an employee’s absence for testing
  • ensure testing compliance by scheduling on a regular cadence to prevent scheduling pressure near quarterly testing deadlines
  • Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing
  • Provide backup support for billing process
  • Certified payroll monthly responsibilities
  • Forecast drug testing processes

Requirements

  • High school diploma or equivalent
  • Minimum of two (2) years of administrative assistant experience in a professional environment
  • Effective oral and written communication skills
  • Planning and organizing skills
  • Proficiency with Microsoft Office Applications
  • Problem solving skills
  • Active listening skills
  • Ability to synthesize facts, concepts, principles
  • Identify critical issues quickly and accurately
  • Compile, sort, and interpret data
  • Research, investigate, compile information
  • Write informatively, clearly and accurately
  • Ability to learn 3rd party systems and technology

Nice to have

  • Able to work Independently and In a team environment
  • Excellent Follow up skills, Initiative to get the job done and excellent customer service skills Internally and externally

What we offer

  • Medical, dental, vision, basic life, AD&D, and disability insurance
  • Enrollment in our company’s 401(k)plan, subject to eligibility requirements
  • Eight paid holidays annually, five sick days, and four personal days
  • Vacation time offered at an accrual rate of 3.08 hours biweekly
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