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We are looking for an experienced Legal Secretary to join our dynamic team in Beverly Hills, California. In this role, you will provide high-level administrative support to attorneys, ensuring smooth operations and efficiency within a busy legal environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced setting.
Job Responsibility:
Draft, edit, and organize complex legal documents, forms, and correspondence with precision and attention to detail
Manage electronic court filings for both state and federal cases, ensuring compliance with procedural rules
Coordinate conflict checks and facilitate the opening of new matters for attorneys
Prepare tables of contents and authorities, exhibits, and trial binders to support case preparation
Maintain accurate docketing and calendar entries using specialized software to track important deadlines
Establish and manage both physical and electronic client files for easy access and organization
Collaborate with the accounting department to prepare expense reports and finalize monthly billing
Provide support in preparing attorneys for hearings, mediations, arbitrations, and trials
Handle special projects and overflow tasks while contributing to team objectives
Arrange courier services and manage internal and external functions as needed
Requirements:
Minimum of 5 years of litigation experience in a medium to large law firm setting
High school diploma required
a Bachelor’s degree is preferred
Comprehensive knowledge of California and federal court procedures and filing systems
Proficiency in electronic calendaring and docketing software, such as Compulaw or Milana
Advanced skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Exceptional proofreading, editing, and redlining capabilities
Strong organizational and time management skills with a keen eye for detail
Ability to work under pressure and meet tight deadlines while maintaining professionalism
What we offer:
medical, vision, dental, and life and disability insurance