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Are you passionate about delivering excellent customer service and ensuring fair outcomes for residents? We’re looking for a proactive and organised Complaints Officer to join our team, providing vital administrative and case management support across our East and West regions. In this role, you’ll work closely with colleagues in Property Services, Customer Services, and Housing teams to ensure complaints are handled efficiently, empathetically, and in line with Hastoe’s policies and the Housing Ombudsman’s Complaint Handling Code.
Job Responsibility:
Coordinating the end-to-end complaints process, ensuring timely updates and accurate records in the Housing Management System
Liaising with contractors and internal teams to gather evidence, request progress reports, and review responses to service failures
Monitoring and responding to complaint-related communications via email and task management systems, ensuring prompt follow-up and resolution
Reviewing compensation and remedy requests, processing related documentation, purchase orders, and invoices in line with Hastoe’s guidance and policy
Producing fair, clear, and policy-compliant complaint responses, contributing to learning and service improvement
Requirements:
Experience of working in a busy, customer-facing environment
An empathetic touch and ability to offer solutions to problems
Assertive where necessary, saying “no” where appropriate, whilst remaining sensitive and calm
Ability to provide excellent services with a quick turnaround
Excellent IT skills with the aptitude to use specialist software (training provided)
What we offer:
Annual Leave: Starting at 24 days, plus bank holidays, plus 1.5 days complimentary leave, along with the option to purchase additional leave
Enhanced Pension: Hastoe's employer contributions start at 5% and are based on matching of your own contribution level, plus 2%, up to a maximum of 8% employer contribution