Company Secretary Senior Officer Job at Alter Domus (Hyderabad)

Company Secretary Senior Officer

You will be part of our new Company Secretarial department in India to act as a ...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
You have an understanding of compliance requirements and AML regulations
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You are organised with an eye for detail
You possess good communication skills and you are able to deal with people at all levels
You demonstrate commitment to deliver excellent client service
Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Job Responsibility

Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.), demonstrating the initiative to act autonomously without waiting for direction, when appropriate, and the ability to organise and prioritise tasks efficiently while working on multiple assignments, completing work to a high standard and on time
Supervision and mentoring of junior employees, including coaching, sharing expertise and best practice, work quality assurance, mentoring and support on their work
Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service
Preparing for and participating in board and shareholder meetings, documenting, drafting and/or reviewing minutes and agreed actions, while respecting turnaround timelines
Having a full knowledge of the requirements for and where required, driving the preparation, collation and ongoing Know-Your-Customer/Client Due Diligence and corporate files
Proactively arranging a regular review (“health check”) of the entities’ records
Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
Where required, assisting with the billing process and cash collection, always being mindful of our engagement terms
Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills
Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs)

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Fulltime

Company Secretary Senior Officer

You will have day to day responsibility for the Corporate Governance, Board Mana...

Location

Jersey , Saint Helier

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant professional qualification or be working towards one
Effective organisation skills with the ability to prioritise tasks, work to deadlines and be able to take initiative to act without waiting for direction where appropriate
Be ambitious, a good communicator with a high level of energy and commitment
Demonstrate the ability to work under pressure and meet deadlines when asked

Job Responsibility

Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing for board and shareholders' meetings, including drafting of agenda, preparation of board papers, attending meetings as a representative of Alter Domus Jersey in its capacity as Company Secretary producing minutes and action point schedules
Ensuring compliance with the JFSC’s Code of Corporate Governance where appropriate
Maintenance of statutory records for entities and ensuring filing requirements are met
Review, circulation and completion of transaction documentation
Support the fund administration team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities
When required, assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Attend industry and networking events to represent Alter Domus thus creating and strengthening relationships
Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards
Facilitate the execution of all client legal documentation

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Company Secretarial Officer / Senior Officer - Financial Services

We are currently seeking a junior to mid level company secretary to join us and ...

Location

Hong Kong , Hong Kong

Salary:

Not provided

Axiom Law

Expiration Date

Until further notice

Requirements

Bachelor’s degree holder with minimum 4 years of company secretarial experience, ideally in a leading professional firm or multinational, financial services environment
Familiar with company secretarial matters for HK and offshore companies
Excellent written and verbal communication skills in both English and Chinese

Job Responsibility

Handle company formation and dissolution processes
Maintain statutory registers and records in accordance with the Companies Ordinance and relevant regulations
Prepare and file annual returns, resolutions, and other statutory filings
Organize board / committee meetings and prepare related documentation

What we offer

Health benefits
Paid time off
Access to professional development resources and learning and development programs

COSEC Services Senior Officer

Assisting the CS team in handling all companies secretarial duties - formation, ...

Location

Hong Kong , Central District

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

You hold a bachelor degree in any discipline
You have a minimum of 3-5 years of relevant work experience in handling corporate secretarial work
Cayman fund or BVI exposure will be an advantage
You are fluent in written and spoken English and Chinese
Fluency in any other Asian languages, such as Japanese, or Korean will be considered as an asset
You have the ability to prioritize, work under pressure, meet deadlines, and handle clients professionally
You combine the commitment to quality and the management of business risks with the ability to take initiative
You are meticulous, independent and possess strong written and communication skills
You are able to work collaboratively in a team

Job Responsibility

Assisting the CS team in handling all companies secretarial duties - formation, change of corporate structure, dissolution for HK, BVI and Cayman entities
Preparing compliance checklist and collecting KYC
Attending physical board meeting to clients or supporting to the Group's entities, preparing relevant statutory board material to duly perform company secretarial duty
Assisting on opening / maintenance bank accounts for clients or the Group
Attending adhoc task as assigned by team manager

What we offer

A dynamic, ambitious and fast growing working environment
Training & development
A competitive salary package
Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Corporate Services Senior Officer

Assist in performing the day to day transactions pertaining to the management of...

Location

Mauritius

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

You hold a university degree preferably in Business Administration or Law with management, Finance with Law, Business Management or Financial Services or are pursuing studies in Institute of Chartered Secretaries and Administrators ("ICSA")
You have between 3-5 years of relevant experience in corporate secretarial and administration in Global Business
You have good knowledge of regulation governing the global business sector and the legal requirements of Global Business Companies and Funds
Listen and respond to customer request in a timely manner
You are fluent in English and French
Good written and verbal communication skills
Strong organisational and multi-tasking skills
Ability to check and maintain a high level of accuracy and attention to detail
You possess team spirit, ability to work in demanding and high pressure environment, motivation to work well as an individual and as a team, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate

Job Responsibility

Assist in performing the day to day transactions pertaining to the management of the clients' affairs and ensure that same is executed in a timely manner and efficiently
Assist with the incorporation of entities in Mauritius including the internal process of onboarding clients
Convene, prepare and attend Board Meeting and AGMs of entities and review of agenda and board papers of the meetings
Review of draft minutes of meeting and resolutions
Liaise with local authorities (ROC, FSC, MRA etc…), banks and auditors regarding ongoing regulatory, operational, administrative and audit matters
Develop and maintain relationships with banks and auditors
Maintaining accurate records of the company activity and corporate status and ensure that the information is up to date and client information updated on relevant internal system
Responsible for a portfolio of clients, acting as the direct point of contact for clients and provide a high standard of customer service for clients accordingly
Ensure that all companies are in compliance with relevant laws, licensing conditions, regulation and guidelines including due diligence document
Ensure company policies and procedures are followed

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Company Secretary Assistant Manager

You will have the responsibility of building our new Company Secretarial departm...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
At least 10+ years of company secretarial experience (preferably in a professional financial services environment)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
Able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
Understanding of the Compliance/AML/KYC and risk management aspects
Team spirit and take initiatives
Good communication and management skills and are able to delegate work and supervise a team
Flexible and hands-on approach
Organised with an eye for detail
Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Job Responsibility

Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks
Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to
Where required, assist the team with the set-up and/or take-on of new client structures including: ensure a corporate services agreement is in place, review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process, ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers)
Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors
Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order
Collaborate closely with the Company Secretarial leaders of the offices that your team will support
Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
Support the senior management with group projects
Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Corporate Governance Senior Officer

As a member of the team supporting Company Secretary services to clients, you se...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant professional qualification or be working towards one would be an asset but not a requirement
3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
Prior Diligent Board experience highly desired
Strong knowledge of compliance requirements and AML regulations
Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Flexible and hands-on approach
Organised with an eye for detail
Ability to prioritise and to handle multiple projects simultaneously is essential

Job Responsibility

Interacting with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Overseeing various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Companies House filings, statutory registers updates etc.
Managing day-to-day company secretarial operations of the entities
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Training junior staff, delegating tasks, organising planning and reviewing work
Collaborating on setup and / or on-boarding of client structures, and administering complex international structures
Preparing for and attending board and shareholders' meetings, documenting, drafting and or reviewing and circulating minutes and actions agreed upon
Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
Proactively arranging a regular review (healthcheck) of the entities' records
Proactive collaboration between the Co-Sec and Accounting teams as well as other Alter Domus offices, with a focus on client service delivery

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Fulltime

Corporate Governance Senior Officer

You will have day to day responsibility for the Corporate Governance, Board Mana...

Location

Jersey , Saint Helier

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Have a passion for your role and for building successful client and Board relationships through teamwork and high standards of service
Hold a relevant professional qualification or be working towards one
Effective organisation skills with the ability to prioritise tasks, work to deadlines and be able to take initiative to act without waiting for direction where appropriate
Be ambitious, a good communicator with a high level of energy and commitment
Demonstrate the ability to work under pressure and meet deadlines when asked

Job Responsibility

Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing for board and shareholders' meetings, including drafting of agenda, preparation of board papers, attending meetings as a representative of Alter Domus Jersey in its capacity as Company Secretary producing minutes and action point schedules
Ensuring compliance with the JFSC’s Code of Corporate Governance where appropriate
Maintenance of statutory records for entities and ensuring filing requirements are met
Review, circulation and completion of transaction documentation
Support the fund administration team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities
When required, assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Attend industry and networking events to represent Alter Domus thus creating and strengthening relationships
Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards
Facilitate the execution of all client legal documentation

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

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Company Secretary Senior Officer

Job Description

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