Company Secretary Officer Job at Alter Domus (Dublin)

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Company Secretary Officer

We are seeking a dedicated and detail-oriented Company Secretarial Officer (Para...

Location

Malta , Birkirkara

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration, or a related field preferred
Previous experience working as a paralegal or in a similar role within a legal or company secretarial department
Strong understanding of legal and company secretarial principles, corporate governance practices, and regulatory compliance requirements
Proficiency in legal communication and research methods
Excellent writing and communication skills, with the ability to draft clear and concise company secretarial and related legal documents and correspondence
Detail-oriented mindset with strong analytical and problem-solving abilities
Ability to prioritize tasks effectively and manage multiple deadlines in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software

Job Responsibility

Undertaking the daily company secretarial administration of a variety of companies, primarily focused on legal aspects of Company Secretarial Department, akin to a paralegal position
Assisting in drafting a wide range of company secretarial documents, including minutes, resolutions, and other related documents, ensuring accuracy and compliance with applicable laws and regulations
Providing Company Secretarial and Corporate Governance support to various business units, proficiently and confidently communicating with third-parties and clients
Assisting with the preparation of board meetings, including circulation of agendas, preparation of board documents, and drafting of board minutes pursuant to the meetings
Assisting with the creation and distribution of board minutes and resolutions as required
Assisting in the preparation and upkeep of client company registers
Maintaining statutory registers and records and assisting with filings and notifications to relevant registries
Preparation and filing of annual returns and other regulatory forms
Assisting with various corporate and trust structures, including assisting with the preparation of various company secretarial documents and compliance files
Assisting with various projects, as required, and dealing with ad hoc queries internally and externally

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Company Secretary Officer

We’re determined to define best practice for the future of corporate services. A...

Location

Ireland , Dublin

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Holding a relevant professional qualification or working towards one would be an asset but not a requirement
Company secretarial experience a plus
You are keen to learn and possess an enthusiastic attitude
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You adopt a flexible and hands-on approach
You are organised with an eye for detail
Essential to have the ability to prioritise and to handle multiple projects simultaneously
You possess good communication skills and you are able to deal with people at all levels

Job Responsibility

Working on the setup and / or on-boarding of client structures, and administering complex international structures
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files for teams based across our international offices
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors in various jurisdictions
Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
Preparing for and participating in board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Supporting multi-jurisdictional teams on client engagement and transactions
Taking care of the day-to-day company secretarial operations of the entities

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Company Secretary Officer

Junior company secretary position to fulfil the following tasks under the superv...

Location

United Kingdom , London

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Holding a relevant professional qualification, such as a law degree, or working towards one would be an asset but not a requirement
You have one year or more of company secretarial experience
Prior Blueprint experience (now called Diligent) would be a plus
You are keen to learn and possess an enthusiastic attitude
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You adopt a flexible hands-on approach
You are organised with an eye for detail
You can prioritise and are handle multiple projects simultaneously is essential
You possess good communication skills, and you can deal with people at all levels

Job Responsibility

Working on the setup and / or on-boarding of client structures and administering complex international structures
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
Preparing for and participating in board and shareholders' meetings
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
Taking care of the day-to-day operations of the entities

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Company Secretary Senior Officer

You will be part of our new Company Secretarial department in India to act as a ...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
You have an understanding of compliance requirements and AML regulations
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You are organised with an eye for detail
You possess good communication skills and you are able to deal with people at all levels
You demonstrate commitment to deliver excellent client service
Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Job Responsibility

Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.), demonstrating the initiative to act autonomously without waiting for direction, when appropriate, and the ability to organise and prioritise tasks efficiently while working on multiple assignments, completing work to a high standard and on time
Supervision and mentoring of junior employees, including coaching, sharing expertise and best practice, work quality assurance, mentoring and support on their work
Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service
Preparing for and participating in board and shareholder meetings, documenting, drafting and/or reviewing minutes and agreed actions, while respecting turnaround timelines
Having a full knowledge of the requirements for and where required, driving the preparation, collation and ongoing Know-Your-Customer/Client Due Diligence and corporate files
Proactively arranging a regular review (“health check”) of the entities’ records
Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
Where required, assisting with the billing process and cash collection, always being mindful of our engagement terms
Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills
Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs)

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Fulltime

Company Secretary Senior Officer

You will have day to day responsibility for the Corporate Governance, Board Mana...

Location

Jersey , Saint Helier

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant professional qualification or be working towards one
Effective organisation skills with the ability to prioritise tasks, work to deadlines and be able to take initiative to act without waiting for direction where appropriate
Be ambitious, a good communicator with a high level of energy and commitment
Demonstrate the ability to work under pressure and meet deadlines when asked

Job Responsibility

Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing for board and shareholders' meetings, including drafting of agenda, preparation of board papers, attending meetings as a representative of Alter Domus Jersey in its capacity as Company Secretary producing minutes and action point schedules
Ensuring compliance with the JFSC’s Code of Corporate Governance where appropriate
Maintenance of statutory records for entities and ensuring filing requirements are met
Review, circulation and completion of transaction documentation
Support the fund administration team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities
When required, assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Attend industry and networking events to represent Alter Domus thus creating and strengthening relationships
Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards
Facilitate the execution of all client legal documentation

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Company Secretary Senior Officer

You will be part of our new Company Secretarial department in India to act as a ...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
You have an understanding of compliance requirements and AML regulations
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You are organised with an eye for detail
You possess good communication skills and you are able to deal with people at all levels
You demonstrate commitment to deliver excellent client service

Job Responsibility

Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
Supervision and mentoring of junior employees, including coaching, sharing expertise and best practice, work quality assurance, mentoring and support on their work
Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service
Preparing for and participating in board and shareholder meetings, documenting, drafting and/or reviewing minutes and agreed actions, while respecting turnaround timelines
Having a full knowledge of the requirements for and where required, driving the preparation, collation and ongoing Know-Your-Client Due Diligence and corporate files
Proactively arranging a regular review (“health check”) of the entities’ records
Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
Where required, assisting with the billing process and cash collection, always being mindful of our engagement terms
Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills
Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs)

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Company Secretarial Officer / Senior Officer - Financial Services

We are currently seeking a junior to mid level company secretary to join us and ...

Location

Hong Kong , Hong Kong

Salary:

Not provided

Axiom Law

Expiration Date

Until further notice

Requirements

Bachelor’s degree holder with minimum 4 years of company secretarial experience, ideally in a leading professional firm or multinational, financial services environment
Familiar with company secretarial matters for HK and offshore companies
Excellent written and verbal communication skills in both English and Chinese

Job Responsibility

Handle company formation and dissolution processes
Maintain statutory registers and records in accordance with the Companies Ordinance and relevant regulations
Prepare and file annual returns, resolutions, and other statutory filings
Organize board / committee meetings and prepare related documentation

What we offer

Health benefits
Paid time off
Access to professional development resources and learning and development programs

Company Secretary Assistant Manager

You will have the responsibility of building our new Company Secretarial departm...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
At least 10+ years of company secretarial experience (preferably in a professional financial services environment)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
Able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
Understanding of the Compliance/AML/KYC and risk management aspects
Team spirit and take initiatives
Good communication and management skills and are able to delegate work and supervise a team
Flexible and hands-on approach
Organised with an eye for detail
Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Job Responsibility

Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks
Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to
Where required, assist the team with the set-up and/or take-on of new client structures including: ensure a corporate services agreement is in place, review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process, ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers)
Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors
Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order
Collaborate closely with the Company Secretarial leaders of the offices that your team will support
Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
Support the senior management with group projects
Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

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Company Secretary Officer

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