Company Secretary Officer Job at Alter Domus (Dublin)

Company Secretary Officer

Junior company secretary position to fulfil the following tasks under the superv...

Location

United Kingdom , London

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Holding a relevant professional qualification, such as a law degree, or working towards one would be an asset but not a requirement
You have one year or more of company secretarial experience
Prior Blueprint experience (now called Diligent) would be a plus
You are keen to learn and possess an enthusiastic attitude
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You adopt a flexible hands-on approach
You are organised with an eye for detail
You can prioritise and are handle multiple projects simultaneously is essential
You possess good communication skills, and you can deal with people at all levels

Job Responsibility

Working on the setup and / or on-boarding of client structures and administering complex international structures
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
Preparing for and participating in board and shareholders' meetings
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
Taking care of the day-to-day operations of the entities

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Company Secretary Officer

We’re determined to define best practice for the future of corporate services. A...

Location

Ireland , Dublin

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Holding a relevant professional qualification or working towards one would be an asset but not a requirement
Company secretarial experience a plus
You are keen to learn and possess an enthusiastic attitude
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You adopt a flexible and hands-on approach
You are organised with an eye for detail
Essential to have the ability to prioritise and to handle multiple projects simultaneously
You possess good communication skills and you are able to deal with people at all levels

Job Responsibility

Working on the setup and / or on-boarding of client structures, and administering complex international structures
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files for teams based across our international offices
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors in various jurisdictions
Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
Preparing for and participating in board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Supporting multi-jurisdictional teams on client engagement and transactions
Taking care of the day-to-day company secretarial operations of the entities

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays and birthday leave
Continuous mentoring along your career progression
Detailed career pathway with structured support
Exclusive access to online learning
Active sports, events and social committees
Employee Assistance Program
Employee Share Plan

Company Secretary Senior Officer

You will have day to day responsibility for the Corporate Governance, Board Mana...

Location

Jersey , Saint Helier

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant professional qualification or be working towards one
Effective organisation skills with the ability to prioritise tasks, work to deadlines and be able to take initiative to act without waiting for direction where appropriate
Be ambitious, a good communicator with a high level of energy and commitment
Demonstrate the ability to work under pressure and meet deadlines when asked

Job Responsibility

Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing for board and shareholders' meetings, including drafting of agenda, preparation of board papers, attending meetings as a representative of Alter Domus Jersey in its capacity as Company Secretary producing minutes and action point schedules
Ensuring compliance with the JFSC’s Code of Corporate Governance where appropriate
Maintenance of statutory records for entities and ensuring filing requirements are met
Review, circulation and completion of transaction documentation
Support the fund administration team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities
When required, assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Attend industry and networking events to represent Alter Domus thus creating and strengthening relationships
Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards
Facilitate the execution of all client legal documentation

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Company Secretary Senior Officer

You will be part of our new Company Secretarial department in India to act as a ...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
You have an understanding of compliance requirements and AML regulations
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You are organised with an eye for detail
You possess good communication skills and you are able to deal with people at all levels
You demonstrate commitment to deliver excellent client service

Job Responsibility

Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
Supervision and mentoring of junior employees, including coaching, sharing expertise and best practice, work quality assurance, mentoring and support on their work
Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service
Preparing for and participating in board and shareholder meetings, documenting, drafting and/or reviewing minutes and agreed actions, while respecting turnaround timelines
Having a full knowledge of the requirements for and where required, driving the preparation, collation and ongoing Know-Your-Client Due Diligence and corporate files
Proactively arranging a regular review (“health check”) of the entities’ records
Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
Where required, assisting with the billing process and cash collection, always being mindful of our engagement terms
Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills
Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs)

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Company Secretarial Officer / Senior Officer - Financial Services

We are currently seeking a junior to mid level company secretary to join us and ...

Location

Hong Kong , Hong Kong

Salary:

Not provided

Axiom Law

Expiration Date

Until further notice

Requirements

Bachelor’s degree holder with minimum 4 years of company secretarial experience, ideally in a leading professional firm or multinational, financial services environment
Familiar with company secretarial matters for HK and offshore companies
Excellent written and verbal communication skills in both English and Chinese

Job Responsibility

Handle company formation and dissolution processes
Maintain statutory registers and records in accordance with the Companies Ordinance and relevant regulations
Prepare and file annual returns, resolutions, and other statutory filings
Organize board / committee meetings and prepare related documentation

What we offer

Health benefits
Paid time off
Access to professional development resources and learning and development programs

Company Secretary Assistant Manager

You will have the responsibility of building our new Company Secretarial departm...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
At least 10+ years of company secretarial experience (preferably in a professional financial services environment)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
Able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
Understanding of the Compliance/AML/KYC and risk management aspects
Team spirit and take initiatives
Good communication and management skills and are able to delegate work and supervise a team
Flexible and hands-on approach
Organised with an eye for detail
Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Job Responsibility

Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks
Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to
Where required, assist the team with the set-up and/or take-on of new client structures including: ensure a corporate services agreement is in place, review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process, ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers)
Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors
Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order
Collaborate closely with the Company Secretarial leaders of the offices that your team will support
Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
Support the senior management with group projects
Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Head of company secretary

Leading the Company Secretary Operational Services teams across Asia Pacific (AP...

Location

Hong Kong , Central District

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant degree (e.g. Law, Business etc.) and/or professional qualification (ICSA/CGI etc.)
Have extensive (excess of 8 years) experience managing corporate structures and strong company secretarial knowledge
Solid management skills and ability to delegate work and supervise team
Having a general understanding of other areas such tax, accounting, regulatory, data protection and AML requirements
Have good knowledge of ACRA is significant plus
Proven capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Demonstrated effective communication across regions, timezones and culture
Fluency in English is mandatory
Ability to work under pressure, prioritise and handle multiple projects simultaneously
Demonstrated commitment to deliver excellent client service

Job Responsibility

Act as the leader for the Company Secretarial function in APAC and work closely with the Cosec teams of the other APAC offices and Central Operations in Client Delivery Centers
Lead and manage the Company Secretary Operational Services team, ensuring that the team is properly resourced and trained to be deliver high-quality services to clients and in a timely manner
Lead by example and upholding workplace morale by fostering a positive atmosphere and collaborative environment with an inclusive management style
Oversee the delivery by your team of day-to-day company secretarial operations of the client entities managed by Alter Domus and the various transactions
Serve as a key point of contact for our client boards of directors, representing Alter Domus at the highest levels
Oversee the setup and/or on-boarding of client structures, and the Cosec aspects of complex international structures
Build and maintain strong client relationships, and ensuring that their expectations are met or exceeded
Build and maintaining strong internal relationships with key stakeholders e.g. accounting teams, senior leadership, relationship managers etc.
Provide guidance and support to your team, including mentoring, coaching team members
Keep up to date with legal and regulatory developments relating to corporate governance and ensuring that your team and any other relevant parties are aware of any changes that may affect the clients

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Assistant Company Secretary

An exciting opportunity has arisen for an experienced Assistant Company Secretar...

Location

United Kingdom , City Of London

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an Assistant Company Secretary or governance-supporting role
Proven background in minute taking, meeting pack preparation, and statutory filings
Strong proficiency in Microsoft Office, including Word, Excel and PowerPoint
Excellent written communication and document formatting skills
Highly organised and detail-oriented
Proactive, self-sufficient, and confident taking initiative
Positive, can‑do attitude with the ability to work collaboratively
Able to work independently without close supervision

Job Responsibility

Prepare and collate meeting packs, ensuring timely distribution
Take accurate and professional meeting minutes
Assist with scheduling, planning and coordinating board and committee meetings
Maintain strong document control and version management for all governance materials
Support the completion and submission of statutory filings
Assist with maintaining statutory registers and governance records
Ensure compliance tasks are completed within required timescales
Provide day-to-day administrative support to the Company Secretary
Liaise with internal stakeholders across the business to gather information and coordinate tasks
Maintain organised digital and physical filing systems

Fulltime

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Company Secretary Officer

Job Description

Job Responsibility

Requirements

What we offer

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