CrawlJobs Logo
Alter Domus Logo Alter Domus · Legal

Company Secretary Officer

Malta, Birkirkara Employment contract · Job Posted July 13, 2026
Apply Position
Job Link Share

Job Description

We are seeking a dedicated and detail-oriented Company Secretarial Officer (Paralegal) to join our Legal and Company Secretarial Department. This role plays a pivotal part in providing essential support to both legal and corporate governance functions within our organization. You will be a crucial member of a team responsible for the Company Secretary duties of the client companies of Alter Domus. As a Company Secretarial Officer, you will work closely with all areas of the business to assist in various administrative, company secretarial, and regulatory Company Secretarial matters.

Job Responsibility

  • Undertaking the daily company secretarial administration of a variety of companies, primarily focused on legal aspects of Company Secretarial Department, akin to a paralegal position
  • Assisting in drafting a wide range of company secretarial documents, including minutes, resolutions, and other related documents, ensuring accuracy and compliance with applicable laws and regulations
  • Providing Company Secretarial and Corporate Governance support to various business units, proficiently and confidently communicating with third-parties and clients
  • Assisting with the preparation of board meetings, including circulation of agendas, preparation of board documents, and drafting of board minutes pursuant to the meetings
  • Assisting with the creation and distribution of board minutes and resolutions as required
  • Assisting in the preparation and upkeep of client company registers
  • Maintaining statutory registers and records and assisting with filings and notifications to relevant registries
  • Preparation and filing of annual returns and other regulatory forms
  • Assisting with various corporate and trust structures, including assisting with the preparation of various company secretarial documents and compliance files
  • Assisting with various projects, as required, and dealing with ad hoc queries internally and externally
  • Maintaining accurate and up-to-date records, databases, and filing systems for legal and corporate secretarial documentation. Ensuring the accessibility, quality, integrity, and confidentiality of corporate records and information

Requirements

  • Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration, or a related field preferred
  • Previous experience working as a paralegal or in a similar role within a legal or company secretarial department
  • Strong understanding of legal and company secretarial principles, corporate governance practices, and regulatory compliance requirements
  • Proficiency in legal communication and research methods
  • Excellent writing and communication skills, with the ability to draft clear and concise company secretarial and related legal documents and correspondence
  • Detail-oriented mindset with strong analytical and problem-solving abilities
  • Ability to prioritize tasks effectively and manage multiple deadlines in a fast-paced environment
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software

What we offer

  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
Alter Domus - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Company Secretary Officer

8 matching positions

Company Secretary Officer

We’re determined to define best practice for the future of corporate services. A...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Holding a relevant professional qualification or working towards one would be an asset but not a requirement
  • Company secretarial experience a plus
  • You are keen to learn and possess an enthusiastic attitude
  • You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
  • You adopt a flexible and hands-on approach
  • You are organised with an eye for detail
  • Essential to have the ability to prioritise and to handle multiple projects simultaneously
  • You possess good communication skills and you are able to deal with people at all levels
Job Responsibility
Job Responsibility
  • Working on the setup and / or on-boarding of client structures, and administering complex international structures
  • Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files for teams based across our international offices
  • Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors in various jurisdictions
  • Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
  • Preparing for and participating in board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
  • Maintenance of statutory records for entities and monitoring annual statutory filings
  • Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
  • Supporting multi-jurisdictional teams on client engagement and transactions
  • Taking care of the day-to-day company secretarial operations of the entities
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
Read More
Arrow Right

Company Secretary Officer

Junior company secretary position to fulfil the following tasks under the superv...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Holding a relevant professional qualification, such as a law degree, or working towards one would be an asset but not a requirement
  • You have one year or more of company secretarial experience
  • Prior Blueprint experience (now called Diligent) would be a plus
  • You are keen to learn and possess an enthusiastic attitude
  • You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
  • You adopt a flexible hands-on approach
  • You are organised with an eye for detail
  • You can prioritise and are handle multiple projects simultaneously is essential
  • You possess good communication skills, and you can deal with people at all levels
Job Responsibility
Job Responsibility
  • Working on the setup and / or on-boarding of client structures and administering complex international structures
  • Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
  • Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
  • Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
  • Preparing for and participating in board and shareholders' meetings
  • Maintenance of statutory records for entities and monitoring annual statutory filings
  • Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
  • Taking care of the day-to-day operations of the entities
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Plus additional local benefits depending on your location
Read More
Arrow Right

Company Secretary Officer

We’re determined to define best practice for the future of corporate services. A...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Holding a relevant professional qualification or working towards one would be an asset but not a requirement
  • Company secretarial experience a plus
  • You are keen to learn and possess an enthusiastic attitude
  • You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
  • You adopt a flexible and hands-on approach
  • You are organised with an eye for detail
  • Essential to have the ability to prioritise and to handle multiple projects simultaneously
  • You possess good communication skills and you are able to deal with people at all levels
Job Responsibility
Job Responsibility
  • Working on the setup and / or on-boarding of client structures, and administering complex international structures
  • Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files for teams based across our international offices
  • Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors in various jurisdictions
  • Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
  • Preparing for and participating in board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
  • Maintenance of statutory records for entities and monitoring annual statutory filings
  • Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
  • Supporting multi-jurisdictional teams on client engagement and transactions
  • Taking care of the day-to-day company secretarial operations of the entities
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays and birthday leave
  • Continuous mentoring along your career progression
  • Detailed career pathway with structured support
  • Exclusive access to online learning
  • Active sports, events and social committees
  • Employee Assistance Program
  • Employee Share Plan
Read More
Arrow Right

Company Secretary Senior Officer

You will be part of our new Company Secretarial department in India to act as a ...
Location
Location
India , Hyderabad
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
  • You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
  • Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
  • You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
  • You have an understanding of compliance requirements and AML regulations
  • You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
  • You are organised with an eye for detail
  • You possess good communication skills and you are able to deal with people at all levels
  • You demonstrate commitment to deliver excellent client service
  • Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus
Job Responsibility
Job Responsibility
  • Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.), demonstrating the initiative to act autonomously without waiting for direction, when appropriate, and the ability to organise and prioritise tasks efficiently while working on multiple assignments, completing work to a high standard and on time
  • Supervision and mentoring of junior employees, including coaching, sharing expertise and best practice, work quality assurance, mentoring and support on their work
  • Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service
  • Preparing for and participating in board and shareholder meetings, documenting, drafting and/or reviewing minutes and agreed actions, while respecting turnaround timelines
  • Having a full knowledge of the requirements for and where required, driving the preparation, collation and ongoing Know-Your-Customer/Client Due Diligence and corporate files
  • Proactively arranging a regular review (“health check”) of the entities’ records
  • Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
  • Where required, assisting with the billing process and cash collection, always being mindful of our engagement terms
  • Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills
  • Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs)
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Plus additional local benefits depending on your location
  • Fulltime
Read More
Arrow Right

Company Secretary Senior Officer

You will have day to day responsibility for the Corporate Governance, Board Mana...
Location
Location
Jersey , Saint Helier
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Hold a relevant professional qualification or be working towards one
  • Effective organisation skills with the ability to prioritise tasks, work to deadlines and be able to take initiative to act without waiting for direction where appropriate
  • Be ambitious, a good communicator with a high level of energy and commitment
  • Demonstrate the ability to work under pressure and meet deadlines when asked
Job Responsibility
Job Responsibility
  • Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
  • Preparing for board and shareholders' meetings, including drafting of agenda, preparation of board papers, attending meetings as a representative of Alter Domus Jersey in its capacity as Company Secretary producing minutes and action point schedules
  • Ensuring compliance with the JFSC’s Code of Corporate Governance where appropriate
  • Maintenance of statutory records for entities and ensuring filing requirements are met
  • Review, circulation and completion of transaction documentation
  • Support the fund administration team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities
  • When required, assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
  • Attend industry and networking events to represent Alter Domus thus creating and strengthening relationships
  • Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards
  • Facilitate the execution of all client legal documentation
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Fulltime
Read More
Arrow Right

Company Secretary Senior Officer

You will be part of our new Company Secretarial department in India to act as a ...
Location
Location
India , Hyderabad
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
  • You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
  • Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
  • You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
  • You have an understanding of compliance requirements and AML regulations
  • You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
  • You are organised with an eye for detail
  • You possess good communication skills and you are able to deal with people at all levels
  • You demonstrate commitment to deliver excellent client service
Job Responsibility
Job Responsibility
  • Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
  • Supervision and mentoring of junior employees, including coaching, sharing expertise and best practice, work quality assurance, mentoring and support on their work
  • Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service
  • Preparing for and participating in board and shareholder meetings, documenting, drafting and/or reviewing minutes and agreed actions, while respecting turnaround timelines
  • Having a full knowledge of the requirements for and where required, driving the preparation, collation and ongoing Know-Your-Client Due Diligence and corporate files
  • Proactively arranging a regular review (“health check”) of the entities’ records
  • Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
  • Where required, assisting with the billing process and cash collection, always being mindful of our engagement terms
  • Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills
  • Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs)
What we offer
What we offer
  • Support for professional accreditations
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Plus additional local benefits depending on your location
Read More
Arrow Right

Company Secretarial Officer / Senior Officer - Financial Services

We are currently seeking a junior to mid level company secretary to join us and ...
Location
Location
Hong Kong , Hong Kong
Salary
Salary:
Not provided
axiomlaw.com Logo
Axiom Law
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree holder with minimum 4 years of company secretarial experience, ideally in a leading professional firm or multinational, financial services environment
  • Familiar with company secretarial matters for HK and offshore companies
  • Excellent written and verbal communication skills in both English and Chinese
Job Responsibility
Job Responsibility
  • Handle company formation and dissolution processes
  • Maintain statutory registers and records in accordance with the Companies Ordinance and relevant regulations
  • Prepare and file annual returns, resolutions, and other statutory filings
  • Organize board / committee meetings and prepare related documentation
What we offer
What we offer
  • Health benefits
  • Paid time off
  • Access to professional development resources and learning and development programs
Read More
Arrow Right

Company Secretary Assistant Manager

You will have the responsibility of building our new Company Secretarial departm...
Location
Location
India , Hyderabad
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
  • At least 10+ years of company secretarial experience (preferably in a professional financial services environment)
  • Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
  • Able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
  • Understanding of the Compliance/AML/KYC and risk management aspects
  • Team spirit and take initiatives
  • Good communication and management skills and are able to delegate work and supervise a team
  • Flexible and hands-on approach
  • Organised with an eye for detail
  • Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus
Job Responsibility
Job Responsibility
  • Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks
  • Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
  • Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to
  • Where required, assist the team with the set-up and/or take-on of new client structures including: ensure a corporate services agreement is in place, review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process, ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers)
  • Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors
  • Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order
  • Collaborate closely with the Company Secretarial leaders of the offices that your team will support
  • Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
  • Support the senior management with group projects
  • Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Fulltime
Read More
Arrow Right