Company Secretary Assistant Manager

• Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks
• Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
• Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to
• Where required, assist the team with the set-up and/or take-on of new client structures including: ensure a corporate services agreement is in place, review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process, ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers)
• Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors
• Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order
• Collaborate closely with the Company Secretarial leaders of the offices that your team will support
• Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
• Support the senior management with group projects
• Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors
• Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs)

• Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
• At least 10+ years of company secretarial experience (preferably in a professional financial services environment)
• Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
• Able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
• Understanding of the Compliance/AML/KYC and risk management aspects
• Team spirit and take initiatives
• Good communication and management skills and are able to delegate work and supervise a team
• Flexible and hands-on approach
• Organised with an eye for detail
• Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Prior experience with company secretarial tools (e.g. Diligent or other)

• Support for professional accreditations such as ACCA and study leave
• Flexible arrangements, generous holidays, plus an additional day off for your birthday
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• 24/7 support available from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan