Company Secretarial & Governance Paralegal Job at Accutrainee (London)

Paralegal - Company Secretarial

Experienced Company Secretary Paralegal. The primary focus of this role will be ...

Location

United Kingdom , Birmingham

Salary:

Not provided

Shakespeare Martineau

Expiration Date

Until further notice

Requirements

Previous experience within a Company Secretarial role is preferred, but not essential
Client facing/secondment experience
Strong relationship management skills and confidence in dealing with clients and senior colleagues
Strong IT skills and accurate typing ability
High level of accuracy and attention to detail, with excellent verbal and written communication skills
High degree of flexibility and initiative along with excellent organisational and prioritising skills
the ability to adapt and manage priorities at short notice is essential
The ability to manage multiple stakeholders at all levels
Strong business and commercial acumen
Enthusiasm, drive, commitment and a strong team player

Job Responsibility

Assist in drafting and maintaining corporate governance materials
Companies house filings
Due diligence requests and AML checks
Research relevant laws and regulations
Changes to company structures
Taking minutes for Board meetings with a highly technical focus
Assisting the Chair to ensure the meetings run smoothly
Performing regular updates to client documents
Quality Assurance tasks
Maintaining ongoing client relationships

What we offer

A culture of trust and empowerment with responsibility and autonomy over your work
The support and encouragement of a great team behind you and friendly partners who all want to help you thrive
Exposure to excellent development and collaboration within your team
A competitive package with amazing benefits
Agile working and offer a blended approach to where and how we work

Fulltime

Company Secretarial Advisor

We are looking to recruit a Company Secretarial Advisor / Senior – (Paralegal) t...

Location

United Kingdom , Newcastle upon Tyne

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a company secretarial role is essential, preferably in a legal/professional services environment
Ability to manage your own workloads and professional learning
Confident communication skills with the ability to positively impact and influence others
Excellent attention to detail
Demonstrates a flexible and adaptable approach to meeting changing needs and priorities

Job Responsibility

Ensure all statutory deadlines are met for our company secretarial clients
Building and maintaining client relationships
Onboard new clients to our systems and do a full health check to ensure no discrepancies, resolving with client relationship managers or directly with clients
Coordinate statutory and regulatory filings including any associated minutes for example director appointments, share transfers, confirmation statements and PSC registers
Together with the existing management coaching, support and review of work prepared by more junior members of the team
Provide company formation services
Provide support for more ad hoc complex corporate services such as share capital restructures, outsourcing where necessary
Ensure statutory registers are kept up-to-date
Monitor Companies House daily (through alerts) to ensure nothing is filed without our knowledge, highlighting to client relationship managers where so and resolving
Monitor use of our registered office addresses

What we offer

Hybrid and flexible working

Fulltime

Company Secretarial Advisor

We are looking to recruit a Company Secretarial Advisor / Senior – (Paralegal) t...

Location

United Kingdom , Aberdeen

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a company secretarial role is essential, preferably in a legal/professional services environment
Ability to manage your own workloads and professional learning
Confident communication skills with the ability to positively impact and influence others
Excellent attention to detail
Demonstrates a flexible and adaptable approach to meeting changing needs and priorities

Job Responsibility

Ensure all statutory deadlines are met for our company secretarial clients
Building and maintaining client relationships
Onboard new clients to our systems and do a full health check to ensure no discrepancies, resolving with client relationship managers or directly with clients
Coordinate statutory and regulatory filings including any associated minutes for example director appointments, share transfers, confirmation statements and PSC registers
Together with the existing management coaching, support and review of work prepared by more junior members of the team
Provide company formation services
Provide support for more ad hoc complex corporate services such as share capital restructures, outsourcing where necessary
Ensure statutory registers are kept up-to-date
Monitor Companies House daily (through alerts) to ensure nothing is filed without our knowledge, highlighting to client relationship managers where so and resolving
Monitor use of our registered office addresses

What we offer

Hybrid and flexible working

Legal Assistant

A respected Denver-based law firm is seeking a 5 plus years' experienced Transac...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 3 years of recent legal administrative experience supporting attorneys in a transactional, corporate, finance, or commercial real estate practice
Demonstrated experience with commercial real estate transactions and entity formation
Advanced proficiency with Microsoft Office, especially Word, Outlook, Excel, and PowerPoint
Strong interpersonal skills and ability to build relationships with attorneys, staff, clients, and external partners.
At least 5 years of legal assistant experience, with recent work supporting transactional, corporate, finance, or commercial real estate attorneys.
Hands-on background assisting with commercial real estate matters, including deal documentation, due diligence, and closing coordination.
Experience preparing entity formation and related corporate governance materials.
Advanced skills in Microsoft Office, especially Word, Outlook, Excel, and PowerPoint.
Strong organizational abilities with the capacity to manage multiple deadlines and shifting priorities in a fast-paced environment.
Clear and effective communication skills when working with attorneys, clients, external partners, and public agencies.

Job Responsibility

Manage calendars, schedule meetings, conference calls, closings, and other transactional events
Prepare, revise, proofread, and finalize correspondence, agreements, closing documents, and entity formation materials
Format and edit complex documents in Microsoft Word, including redlines, comparisons, styles, and tables of contents
Assist with client intake, new matter setup, and conflict check processes
Organize and maintain electronic and physical client files
Coordinate due diligence materials, including corporate records, good standing certificates, UCC searches, title commitments, surveys, and zoning reports
Support attorneys and paralegals with real estate, finance, leasing, and corporate transactions
Prepare signature packets, DocuSign envelopes, closing binders, and post-closing documents
File and record documents with Secretaries of State, county offices, and other governmental agencies
Draft and coordinate outgoing correspondence, deliveries, and client communications

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Real Estate Paralegal

Our client, a highly regarded law firm, is seeking a Real Estate Paralegal to su...

Location

United States , Boston

Salary:

75000.00 - 120000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience as a Real Estate Paralegal in a law firm, title company, or corporate legal department
Strong knowledge of commercial real estate transactions, loan documentation, title examinations, and title insurance policies
Bachelor's degree or equivalent combination of education and relevant experience preferred
Exceptional attention to detail with strong organizational and project management skills
Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong analytical and problem-solving abilities with excellent follow-through
Ability to work independently while effectively collaborating with attorneys, clients, lenders, and other stakeholders
Excellent written and verbal communication skills, along with strong interpersonal abilities
Demonstrated ability to prioritize workload and maintain accuracy under pressure

Job Responsibility

Prepare and review commercial real estate transaction documents, including deeds, loan documentation, and closing-related materials
Coordinate and schedule real estate closings, ensuring all transaction requirements are satisfied in a timely manner
Monitor transaction timelines and maintain calendars to ensure critical deadlines are met
Obtain municipal lien certificates (MLCs), plot plans, zoning information, and corporate records from applicable government agencies and the Secretary of State
Order and review due diligence materials, including title reports, lien searches, and other third-party investigations
Communicate with tax collector and assessor offices to obtain parcel information, tax status details, and related records
Research title matters through title company databases and public land records, including retrieving title policies and recorded documents
Conduct construction title updates and title rundown searches
Prepare and file Uniform Commercial Code (UCC) financing statements and related filings
Resolve title defects and curative matters, including obtaining missing discharges, assignments, releases, and other corrective documentation from lenders and relevant parties

What we offer

great benefits
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Corporate Secretary

Sokin is looking for an organised, detail-oriented and proactive Corporate Secre...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Sokin

Expiration Date

Until further notice

Requirements

Relevant experience in a corporate secretarial, governance, paralegal or legal entity management role, ideally gained in-house, within professional services, or in a fast-paced international business
Strong experience supporting global entities, including statutory filings, maintenance of corporate records, and coordination of governance requirements across multiple jurisdictions
Experience preparing and coordinating board and shareholder materials, including agendas, minutes, written resolutions and related governance documentation
Highly organised with excellent attention to detail, and able to manage multiple deadlines, stakeholders and workstreams effectively
Comfortable working cross-functionally with Legal, Finance, Compliance and senior stakeholders, as well as with external advisers and corporate service providers
Strong written and verbal communication skills, with a professional, dependable and process-driven approach
Experience in financial services, fintech or another regulated international business would be advantageous
A relevant company secretarial, governance or legal qualification would be beneficial, but is not essential

Job Responsibility

Support Sokin's global corporate governance and entity management activities
Manage global legal entity structure and corporate governance processes
Ensure that statutory obligations, corporate records and governance requirements are maintained efficiently and to a high standard across the group
Coordinate and administer corporate secretarial responsibilities including support for global entities, corporate filings, board and committee meeting logistics, preparation and maintenance of minutes and resolutions, and oversight of statutory books and records

Fulltime

Paralegal

We are looking for a proactive and detail-oriented Paralegal to join our in-hous...

Location

United Kingdom , Dunnington

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Previous experience in a paralegal or legal assistant role (in-house or private practice)
Strong understanding of commercial contracts and legal processes
Excellent drafting and organisational skills
Ability to manage multiple priorities and meet deadlines
Confident communicator with strong stakeholder management skills
Proactive, adaptable, and commercially aware approach
Law degree (LLB) or equivalent legal qualification
Experience working in an in-house legal team

Job Responsibility

Drafting, reviewing, and negotiating a variety of commercial contracts (e.g. NDAs, supplier agreements, service agreements)
Supporting the legal team with general corporate and commercial matters
Conducting legal research and preparing briefing notes
Assisting with compliance, governance, and regulatory requirements
Managing contract databases and ensuring documentation is up to date
Liaising with internal stakeholders across departments (e.g. HR, procurement, finance)
Supporting dispute resolution and litigation matters where required
Assisting with company secretarial duties (if applicable)

What we offer

Competitive salary and benefits package
22 days holiday plus opportunity to buy additional days
Pension
Free on site parking
Opportunity to work closely with senior legal professionals
Exposure to a broad range of legal work within a commercial setting
Career development and progression opportunities

Fulltime

Paralegal

The Paralegal will be responsible for various projects within the Legal team rel...

Location

United States , Cleveland

Salary:

75000.00 - 95000.00 USD / Year

GBX Group

Expiration Date

Until further notice

Requirements

5+ years of experience as a Paralegal, with experience in both corporate and real estate law
Bachelor’s degree in business or equivalent experience preferred
Paralegal certification preferred
Demonstrate behaviors consistent with the organization’s Cultural Norms and Core Values
Exercise discretion and independent judgment
Strong initiative along with a willingness to jump in and solve problems
Experience performing legal and factual research using various databases and online resources
Self-directed and able to work well with individuals at all levels of the organization
Function as a good liaison with all other functional areas of company
Well-organized and hard-working with the ability to prioritize and multitask

Job Responsibility

Assist with recordkeeping of various legal documentation for financing and corporate transactions, corporate governance matters, and other legal needs, utilizing technological tools, including AI where appropriate, to draft, review, and validate documents prior to final legal review
Obtain recorded documentation from various governmental offices (i.e., Secretaries of State and county recorders), leveraging (where applicable) good business process, automation and AI tools to track and meet deadlines
Draft and file corporate (primarily LLC) formation and dissolution documentation, obtain EINs from the IRS, oversee the filings of annual reports, and monitor renewals of fictitious names
Play a primary role in corporate entity management and ensure accuracy and completeness of virtual corporate record books, including document storage/organization and linking, version control, and compliance checks
Support annual compliance training efforts, including preparation and distribution of employee questionnaires and preparing draft versions of regulatory filings
Assist in assembling data and preparing drafts of SEC and blue sky filings
Oversee recordkeeping for all commercial agreements, including linking documents and vendors between databases. Prepare summaries of legal agreements for Legal, Tax, and Real Estate teams, leveraging software tools to extract key terms, risks, and obligations while applying independent judgment to final outputs
Draft and assist with corporate documentation (written consents, resolutions, LLC operating agreement amendments)
Manage relationships with third‑party service providers for entity management and compliance services, including evaluating technology‑enabled solutions
Ability to work non‑business hours, when necessary, particularly in Q4

What we offer

potential annual bonus of up to 20%

Fulltime

Select Country

Company Secretarial & Governance Paralegal

Job Description

Job Responsibility

Requirements

Nice to have

Looking for more opportunities?