Company Secretarial Assistant Job at Office Angels (West Malling)

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Assistant Company Secretary

Join the Legal team to protect Barclays, its employees, and its brands while ens...

Location

United Kingdom , London; Glasgow

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required
Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations
Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements
Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices
Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts
Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards
Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors
To manage a business function, providing significant input to function wide strategic initiatives
Manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business
Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives

Job Responsibility

To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities

What we offer

Hybrid working
Structured approach to hybrid working with fixed 'anchor' days
Supportive and inclusive culture and environment
Commitment to flexible working arrangements
Opportunity to embrace mobility and explore operations globally
Diverse and inclusive workplace

Fulltime

Associate Company Secretary

We are currently looking for an Associate Company Secretary to join our Corporat...

Location

Greece , Athens

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Law, Business Administration, Governance, or a related field
3+ years of experience in a company secretarial, governance, or compliance role within a corporate setting
Solid understanding of corporate governance principles, statutory requirements, and best practices
Experience supporting senior executives and managing confidential governance documents
Familiarity with governance software tools
A proactive, collaborative, and adaptable approach to cross-functional work.

Job Responsibility

Provide day-to-day support in implementing and maintaining governance policies aligned with internal strategy and regulatory standards
Assist in the coordination of director inductions, training programs, and ongoing governance initiatives
Maintain statutory registers and ensure the accuracy of company records in collaboration with internal teams
Support the preparation of agendas, reports, and minutes for Board and Committee meetings
Attend meetings as needed and track action items and follow-ups in coordination with the Company Secretary
Coordinate with internal stakeholders and external advisors to ensure timely statutory filings and returns
Contribute to the planning and execution of shareholder meetings, including the Annual General Meeting (AGM)
Support the development and enhancement of governance structures, including committees and reporting lines.

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance Plan
Preferential household electricity plan
Pension Plan.

Fulltime

Company Secretary

We are currently seeking a Company Secretary to support our global clients inclu...

Location

Singapore , Singapore

Salary:

Not provided

Axiom Law

Expiration Date

Until further notice

Requirements

3-10 years of experience as company secretary

Job Responsibility

Assisting and working closely with in house legal teams to execute a range of company secretarial functions including: Incorporation and dissolution of companies / subsidiaries along with changes in shareholders / directors where required
Assisting with the preparation and organization of shareholder / board meetings
Maintaining statutory and company secretarial records in line with local guidelines

What we offer

Highly competitive compensation and benefits package
Access to professional development resources and learning and development programs

Admin Assistant

We're recruiting for an Admin Assistant to join a warm and welcoming team on a m...

Location

United Kingdom , Yeovil

Salary:

12.60 - 14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A proactive team player with a confident and professional manner
Someone who enjoys working with people at all levels and building strong working relationships
Excellent written and verbal communication skills with great attention to detail
Strong IT skills and a willingness to learn new systems
Well-organised and able to prioritise tasks effectively

Job Responsibility

Providing a high standard of hospitality to visitors and handling incoming calls
Formatting letters, managing post, and maintaining office filing systems
Assisting with admin inboxes and ad-hoc administrative tasks
Supporting QA processes linked to ISO standards
Helping with bids and framework documentation
Entering data into the company's project system
Assisting with finance tasks including invoicing and spreadsheet work

What we offer

22 days holiday (pro rata)
plus Bank Holidays
Pension Scheme
a genuinely pleasant and relaxed team culture
bright
modern office

Parttime

Personal Assistant

Are you a proactive and organised professional ready to make a meaningful impact...

Location

United Kingdom , Tower Bridge

Salary:

60000.00 - 70000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience within a PA role
Strong organisational and multitasking skills
Exceptional written and verbal communication abilities
Proficient in Microsoft Office package
High level of professionalism, discretion, and trustworthiness
Self-starter and able to work independently

Job Responsibility

Calendar and diary management, travel booing, and meeting logistics
Prioritise and manage emails, calls and messages
Prepare comms, agendas, reports, and presentations
Conduct research for initiatives
Maintain awareness of company operations
Assist with internal communications
Primary point of contact for the CEO
Build and maintain relationships with key stakeholders
Coordinate with other teams on projects
Manage occasional personal errands/logistics when needed

Fulltime

Company Secretary

AMCS is a global technology company providing innovative solutions to the enviro...

Location

Ireland , Limerick

Salary:

Not provided

AMCS Group

Expiration Date

Until further notice

Requirements

3+ years' experience in a company secretarial role (private practice or in-house)
Strong knowledge of the Companies Act 2014
Excellent organisational and coordination skills
Proven ability to liaise effectively with internal teams and external advisors
Capable of working independently, in a fast-paced environment with minimum supervision and take initiative where appropriate
be also a team player with proven ability to work with a broad range of divisions within the company

Job Responsibility

Lead, manage and oversee the daily company secretarial administration of the company and its group entities worldwide to ensure that the company and its’ group entities comply with applicable company law, corporate governance and any additional duties that company directors may delegate
Oversee daily company secretarial administration for the group and all subsidiary entities worldwide
Liaising with the group's external advisors to ensure that each entity across the group complies with applicable law across all jurisdictions (as regards holding AGMs, EGM's filings, maintaining rules of procedure where required, keeping a central record of where company registers are held)
Draft and maintain minutes for board meetings, AGMs, and EGMs
Manage and keep up to date statutory registers, including beneficial ownership registers and other ancillary or relevant documentation
Assist finance team with ensuring timely filing of annual returns and statutory forms with the CRO
Provide legal and administrative support to directors
Handle KYC/AML requests and ad-hoc compliance matters
Develop and maintain company secretarial templates (such as such as board minutes), written resolutions and processes

Fulltime

Company Secretary & Legal

Job Description for Company Secretary & Legal. Position: Company Secretary & Leg...

Location

India , Bengaluru

Salary:

Not provided

Randstad

Expiration Date

February 13, 2026

Requirements

Company Secretary, Bachelor of Law
More than 10 years’ experience as official Company Secretary & legal representative

Job Responsibility

Organizing and coordinating the meeting of the Board of Directors, Annual General Meeting, Extraordinary General Meeting etc. and recording the minutes of the meeting
Advising the Board of Directors on Governance and Compliances under various laws and regulations
Ensuring secretarial compliances including filing statutory forms etc. as prescribed under various laws and regulations
Organizing and coordinating the meeting of the CSR committee and recording the minutes of the meeting
Assisting statutory audit, internal audit for secretarial and legal compliance
Managing legal and compliance affairs across the company
Reviewing and drafting various agreements in coordination with the respective departments
Liaising with external lawyers and handling various legal matters
Ensuring effective litigation management including appearing before the courts
Monitoring various laws and regulations relating to the company activities

Fulltime

Company Secretarial Assistant

Office Angels

Location:
United Kingdom , West Malling

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
November 05, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Company Secretarial Assistant