Company Secretarial Assistant Job at Office Angels (West Malling)

Company Secretarial Assistant

To support the Corporate Governance team in running an effective and efficient a...

Location

United Kingdom , London

Salary:

Not provided

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Experience with interacting at Executive level
Experience with production of Board and Committee packs
Experience with calendar and meeting management
Excellent attention to detail
Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
Ability to be adaptable to changing circumstances
Able to manage uneven workload and respond quickly to ad hoc queries from the business
Strong organisational skills
Outcome focused, self-motivated, very flexible and enthusiastic
Professional approach to successfully interact with senior management /colleagues/ external suppliers

Job Responsibility

Provide complete and accurate administration services to the Corporate Governance team including: maintaining the entity management system, filing forms with Companies House, managing the team email account, dealing with routine correspondence and enquiries, maintenance and updating of departmental logs
Organise meetings as instructed including scheduling dates and logistics
Coordinate the production of Board and Committee packs on Board Intelligence in accordance with the agreed timelines, including the drafting of agendas, paper requests and skeleton minutes
Maintain the Board and Committee agenda plans
Manage the Board and Committee action logs on a timely basis
Prepare meeting packs for the team prior to meetings
Manage the company secretarial calendar including scheduling team meetings and setting reminders for key events
Ensure Beazley Group Company and Committee minute books are complete and up to date
Maintain the statutory books and records of various Beazley companies and ensure all statutory returns are completed accurately and in a timely manner
Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the team

Property Developer - Company Secretarial Assistant

Our client is a prominent Hong Kong Listed Investment Company with a focus towar...

Location

Hong Kong , Hong Kong

Salary:

Not provided

Randstad

Expiration Date

Until further notice

Requirements

Higher Diploma or above in Company Secretarial or related disciplines
Over 2 years of experience in professional firms or listed companies
Good knowledge of Hong Kong Listing Rules and Companies Ordinance
Good command of written and spoken English and Chinese (in Cantonese and Mandarin)

Job Responsibility

Assist to handle full set of company secretarial duties for the listed and private subsidiaries
Assist to prepare annual returns, minutes / resolutions of the board / shareholder(s) for the group companies
Assist in preparing corporate documentation to shareholders including interim/annual reports, circulars and announcements
Assist in arranging general meetings
Responsible for maintaining and updating company secretarial records, registers, database and routine filings

Fulltime

Senior Company Secretarial Assistant

We are recruiting for a Senior Company Secretarial Assistant to assist the Deput...

Location

United Kingdom , Cardiff

Salary:

Not provided

Admiral Group Plc

Expiration Date

Until further notice

Requirements

A governance related qualification or experience of working in a governance role
Knowledge and understanding of governance frameworks ideally within a regulated sector
Excellent attention to detail and experience of providing a professional service to individuals working at all levels in the organisation
Proficiency with technology and systems relevant to company secretarial work, such as Diligent Entities and Diligent Boards (or equivalent)
Ability to build positive relationships and effectively influence, advise and support people throughout the organisation
Excellent written and verbal communication skills
Willingness to regularly work from the office including, when required, to attend team, Board and Committee meetings
Willingness to engage with team and Company activities, events, impact days and other social events as and when they arise

Job Responsibility

To support the highest standards of governance across the organisation
Reporting to the Subsidiary Company Secretary, and supporting the Deputy Group Company Secretary and team, together with Subsidiary Boards and Committees (where necessary) and members of the Senior Management Team in all governance matters to include: Liaising with Boards and Committee members to coordinate board dates
Coordinating board papers
Attending and minuting regulated Board and Committee meetings, drafting accurate and comprehensive minutes and maintaining action logs
Coordinating Board evaluations and SMCR Fitness and Proprietary assessments
Assisting the Deputy Company Secretary and other members of the Company Secretary team with preparation for annual accounts and governance statements where required
Assisting the Company Secretarial Team with Companies House submissions and regulatory filings
Manage and support the development of corporate governance administration providing advice and support to other administrators and/or members of the Company Secretary Team to ensure consistency and quality of service delivery is maintained

What we offer

Up to £3,600 of free shares each year after one year of service
33 days holiday (including bank holidays) when they join us, increasing the longer you stay with us, up to a maximum of 38 days (including bank holidays)
Option to buy or sell up to an additional five days of annual leave
Great work-life balance

Fulltime

Senior Company Secretarial Assistant

The Senior Company Secretarial Assistant will be responsible for delivering high...

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Good knowledge of UK Companies Act requirements, subsidiary governance, and statutory compliance obligations
Demonstrable experience in a company secretarial or governance focused role within a listed company, large corporate group, or professional services environment
Familiarity with legal entity management platforms
Diligent Entities experience is advantageous
Excellent written and verbal communication skills, with the ability to present information clearly and professionally
High level of organisational capability, sound judgement, and the ability to manage multiple priorities in a fast paced environment
Strong attention to detail, commitment to accuracy, and a proactive approach to identifying and resolving issues
Part qualified or qualified CGI (or equivalent experience) preferred

Job Responsibility

Manage company secretarial and statutory compliance activities for allocated Group subsidiaries, ensuring adherence to legal, regulatory, and governance requirements
Act as Secretary to material subsidiaries, including responsibility for meeting administration, preparation and circulation of agendas and papers, minuting, and managing written resolutions and approvals
Lead the statutory accounts process for assigned subsidiaries, working closely with Finance, Audit and external stakeholders to ensure timely and accurate completion
Coordinate the quarterly review of Diligent Entities, ensuring data accuracy and supporting the production of the Group’s Related Undertakings list
Maintain and update the Vodafone Group structure chart to reflect the current legal entity landscape
Provide company secretarial input to tax and finance related transactional matters, ensuring governance and compliance considerations are appropriately addressed
Respond to internal business queries relating to Group entities, providing clear and reliable governance advice and information
Support the implementation and continuous improvement of the Diligent Entities strategy, contributing to system development, data enhancements and governance process optimisation
Assist with entity driven change activity for Vodafone Business entities and support the Senior Assistant Company Secretary on matters relating to the Vodafone Investments portfolio
Contribute to wider Corporate Secretariat initiatives and governance projects as required

What we offer

Yearly bonus: 5%
Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
Charity days: 5 days/year
Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
Access to: private medical, private dental, free health assessments, share save scheme
Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan

Group Assistant Company Secretary

This is an exciting opportunity to join the Group Secretariat & Corporate Govern...

Location

Republic of Ireland , Dublin

Salary:

Not provided

Bank of Ireland

Expiration Date

June 30, 2026

Requirements

Relevant third level qualification, ideally, ICSA or relevant legal or business qualification
Experience operating at Board or Executive level, with confidence, sound judgement and the ability to provide constructive challenge
Comfortable navigating complex governance environments and can interpret regulatory requirements in a practical way
Communicates clearly and builds trusted relationships with a wide range of stakeholders, including senior leaders and Non-Executive Directors
Highly organised and can manage competing priorities while maintaining attention to detail and accuracy
Strong analytical skills, enabling you to distil complex discussions into clear, concise outputs that support effective decision-making
Proactive and thoughtful approach will help you identify opportunities to improve governance processes and contribute to wider team goals

Job Responsibility

Act as Secretary to key Board Committees, planning and delivering agendas, coordinating papers, and producing clear, decision-focused minutes
Manage forward schedules and action logs, ensuring decisions are followed through and delivered in line with governance requirements
Lead Committee effectiveness evaluations, coordinating inputs and identifying actions to strengthen performance
Support the ongoing development of the Group's governance framework, working with stakeholders to improve clarity, consistency and effectiveness
Enable strong communication between Boards, Committees and senior leadership, ensuring timely and well-judged information flow

What we offer

Hybrid working
25 days annual leave
Excellent pension contributions
Flexible working options
6 months paid maternity leave
Innovative fertility and surrogacy policy
Working parent and carer supports
Substantial health insurance contribution
Employee Assistance Programme
WebDoctor

Fulltime

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Assistant Company Secretary

Location

United Kingdom , London

Salary:

Not provided

Marex

Expiration Date

Until further notice

Requirements

Significant experience ideally gained in financial services. Listed company, large private group, or professional services firm experience would be beneficial
A strong understanding of corporate governance best practice, global subsidiary governance, and excellent minute taking skills
Chartered Governance Institute qualified/part-qualified
Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this

Job Responsibility

Managing the corporate governance requirements of a portfolio of the Group’s subsidiaries, including: Effecting event-driven actions including appointment/resignation of directors, name changes, adoption of/changes to articles, dividend payments, share capital changes etc.
Co-ordinating meetings, including scheduling, preparation of agenda, circulation of papers, taking and producing minutes
Maintaining the statutory registers on the ‘Diligent Entities’ software and ensuring all required filings are made with Companies House and global equivalents
Assisting with the financial year-end process including drafting/reviewing subsidiary accounts, and facilitating approval thereof
Co-ordinating and liaising with external company secretarial service providers in relation to outsourced services provided (where applicable)
Assisting with transaction-based events including acquisitions, disposals, incorporation of, and closure of, subsidiaries as necessary
Assisting with maintenance of the Group’s Corporate Governance Framework, including terms of reference, policies, procedures, and authorised signatory lists
Managing the department’s Corporate Governance intranet page
Any other duties to contribute to the smooth running of the department
Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with

Fulltime

Company Secretarial & Governance Paralegal

We are currently recruiting for a Company Secretarial & Governance Paralegal to ...

Location

United Kingdom , London

Salary:

Not provided

Accutrainee

Expiration Date

Until further notice

Requirements

At least 2 years' experience gained within one or more of the following environments: Company Secretarial
Corporate Governance
Legal Entity Management
In-house Legal
Corporate Legal Support
Excellent organisational skills and attention to detail
Strong written and verbal communication skills
The ability to manage confidential and sensitive information
Strong stakeholder management skills
The ability to manage multiple priorities and deadlines effectively

Job Responsibility

Supporting board and committee meeting processes
Preparing agendas, governance calendars, action trackers and meeting documentation
Coordinating board papers and governance materials
Assisting with minute taking and follow up actions
Maintaining governance records and document repositories
Supporting legal entity governance and compliance activities
Assisting with governance reporting and management information
Supporting governance enhancement and process improvement initiatives
Assisting with the preparation of resolutions and other governance documentation
Liaising with stakeholders across Legal, Compliance, Risk, Finance and wider business functions

Senior Assistant Company Secretary

This is a senior role supporting our boards, committees, joint ventures and subs...

Location

United Kingdom , London

Salary:

60000.00 - 70000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong experience in company secretariat, governance or corporate administration gained by working within a multi-entity organisation ideally in a regulated housing environment
Either CGI (ICSA) qualified, or equivalent qualification and/or demonstrable experience in a regulated sector
Strong understanding of company law, governance frameworks and statutory filing requirements
Experience of supporting boards or committees, including preparing papers, advising stakeholders, and taking accurate minutes
Strong stakeholder communication skills and ability to build trusted relationships with senior leaders
Strong organisation skills, excellent attention to detail and confidence in managing competing priorities in a busy environment

Job Responsibility

Lead day-to-day governance support for boards, committees, joint ventures and subsidiary companies across the Group
Ensure meetings are well planned, properly serviced and compliant with legal, regulatory and good practice requirements
Provide clear governance advice to board and committee members, senior leaders and colleagues across the business
Support the setup and ongoing management of commercial subsidiaries and other legal entities within the Group structure
Oversee company records, statutory filings, registers and governance information so they are accurate and up to date
Help improve governance processes and procedures so they are efficient, practical and fit for purpose
Deputise for the Group Company Secretary, including attending meetings and taking minutes when required

Fulltime

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Company Secretarial Assistant

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