Company Secretarial Assistant

• Provide complete and accurate administration services to the Corporate Governance team including: maintaining the entity management system, filing forms with Companies House, managing the team email account, dealing with routine correspondence and enquiries, maintenance and updating of departmental logs
• Organise meetings as instructed including scheduling dates and logistics
• Coordinate the production of Board and Committee packs on Board Intelligence in accordance with the agreed timelines, including the drafting of agendas, paper requests and skeleton minutes
• Maintain the Board and Committee agenda plans
• Manage the Board and Committee action logs on a timely basis
• Prepare meeting packs for the team prior to meetings
• Manage the company secretarial calendar including scheduling team meetings and setting reminders for key events
• Ensure Beazley Group Company and Committee minute books are complete and up to date
• Maintain the statutory books and records of various Beazley companies and ensure all statutory returns are completed accurately and in a timely manner
• Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the team
• Support the Group Company Secretary and other members of the team as directed
• Manage ad hoc tasks/projects as requested by the team
• Adopt the Beazley culture that contributes to an internal environment of teamwork and promote a positive brand image and experience to our external customers
• Comply with Beazley procedures, policies and regulations including the code of conduct
• Undertake training on Beazley policies and procedures as delivered by your line manager, the People and Sustainability team or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system
• Display business ethics that uphold the interests of all our customers
• Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs
• Comply with any specific responsibilities necessary for your role as outlined by your line manager, the People and Sustainability team or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas
• Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system

• Experience with interacting at Executive level
• Experience with production of Board and Committee packs
• Experience with calendar and meeting management
• Excellent attention to detail
• Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
• Ability to be adaptable to changing circumstances
• Able to manage uneven workload and respond quickly to ad hoc queries from the business
• Strong organisational skills
• Outcome focused, self-motivated, very flexible and enthusiastic
• Professional approach to successfully interact with senior management /colleagues/ external suppliers
• Diplomatic
• Able to work as part of a team and use own initiative

Willingness to work towards a chartered secretarial qualification is desirable