Company Secretarial Assistant

• Contributing to the development and implementation of corporate governance best practice, corporate governance frameworks and best practices in accordance with Group and relevant industry standards
• Reliable and timely arrangements made for board and committee meetings, including booking meeting rooms and facilities, preparing agendas, preparing skeleton minutes, tracking actions, drafting the annual planner, circulating papers in a timely manner (and in all cases using the templates and platforms promoted by Corporate governance and secretariat
• Collate, draft and/or review the papers to the board of directors and committees and communicate appropriate recommendations for action
• Following appropriate processes and procedures and understanding statutory and regulatory obligations and support the CG&S onshore team in fulfilling the required obligations
• Manage governance framework to support all relevant entity management activities as per the local laws and regulations governing the entities
• Maintenance of accurate and complete statutory records on the Group Internal Corporate Database and timely filing of statutory returns with relevant regulatory/government authorities/ bodies
• Collaborate with cross functional teams across onshore and offshore stakeholders to ensure due discharge of all required compliance obligations
• Assist with the on-boarding, induction and conflict of interest reviews of directors and other relevant individuals to HSBC
• To respond to requests for CG&S owned information and assist in CG&S centralized ad hoc projects
• To contribute to the development of strategic and operational objectives of CG&S function
• Proven ability of innovativeness and challenging the status quo to ensure processes and ways of working remain fit for purpose in a dynamic and ever-changing business and regulatory environment

• Company Secretarial qualification with relevant of 4 years experience
• Strong understanding and experience of maintaining entity records and statutory registers (electronic registers experience valuable but not essential)
• Experience in international governance/compliance preferred
• Understanding of the theory and tools of governance
• Outstanding written/verbal communication and presentation skills
• Be change oriented and able to cope with pressure and tight deadlines
• Strong analytical capability with the ability to synthesis complex data
• Able to understand and consolidate diverse and complex business information and identify / mitigate risk issues
• Ability to look at the bigger picture, produce high quality work, as well as have a keen eye for detail
• Accountability, responsibility and willingness to go beyond core responsibilities in times of necessity

electronic registers experience

continuous professional development, flexible working, opportunities to grow within an inclusive and diverse environment