Company Secretarial Administrator Job at Randstad (Cambridge)

New

Administrator Company Secretarial Administrator

Are you a detail-oriented administrator looking to build a career with a nationa...

Location

United Kingdom , Cambridge

Salary:

26646.00 - 27000.00 GBP / Year

Randstad

Expiration Date

July 14, 2026

Requirements

Strong literacy & numeracy: GCSE Grades A-C (or equivalent) in English and Maths
Tech savvy: confident using IT systems and learning new software quickly
Organisational skills: the ability to prioritise your own workload and meet deadlines under pressure
Communication: a diplomatic approach with the ability to take clear instructions and work effectively within a team

Job Responsibility

Compliance administration: preparing and issuing formal meeting notices and filing annual statements with Companies House
Data management: maintain accurate digital records, update director appointments/resignations, and manage internal databases
Client on boarding: issuing welcome packs and correspondence to new stakeholders and property owners
Documentation: scan, save, and organise financial accounts and legal documents
Enquiry handling: managing incoming mail and performing administrative searches via the Land Registry

What we offer

Holiday Pay
Pension
Benefits
Agile working (blend of office and home working)
Career growth with dedicated support for professional qualifications and clear internal progression routes
Supportive 450-strong team
Stability with well-established group with over 30 years of industry expertise
Wide range of staff benefits from day one

Fulltime

Company Secretarial Services Associate

Location

United Kingdom , Newport

Salary:

Not provided

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong organisation and time-management
Clear, confident communication
Previous Administration experience
Knowledge of Word, Excel and outlook
High accuracy and attention to detail
Positive, proactive attitude
GCSE qualifications

Job Responsibility

Prepare and file Confirmation Statements
Submit Financial Statements to Companies House
Process director changes
Manage registered office and company name changes
Prepare dividend documentation
Set up new clients and onboarding paperwork
Maintain accurate client records
Liaise with clients to gather outstanding information
Produce management reports and statistics
Support general administrative tasks across the team

What we offer

Supportive, collaborative team environment
Exposure to a wide range of clients and industries
Opportunities to develop specialist company secretarial skills
A varied role where no two days feel the same

Fulltime

Senior Company Secretarial Assistant

We are recruiting for a Senior Company Secretarial Assistant to assist the Deput...

Location

United Kingdom , Cardiff

Salary:

Not provided

Admiral Group Plc

Expiration Date

Until further notice

Requirements

A governance related qualification or experience of working in a governance role
Knowledge and understanding of governance frameworks ideally within a regulated sector
Excellent attention to detail and experience of providing a professional service to individuals working at all levels in the organisation
Proficiency with technology and systems relevant to company secretarial work, such as Diligent Entities and Diligent Boards (or equivalent)
Ability to build positive relationships and effectively influence, advise and support people throughout the organisation
Excellent written and verbal communication skills
Willingness to regularly work from the office including, when required, to attend team, Board and Committee meetings
Willingness to engage with team and Company activities, events, impact days and other social events as and when they arise

Job Responsibility

To support the highest standards of governance across the organisation
Reporting to the Subsidiary Company Secretary, and supporting the Deputy Group Company Secretary and team, together with Subsidiary Boards and Committees (where necessary) and members of the Senior Management Team in all governance matters to include: Liaising with Boards and Committee members to coordinate board dates
Coordinating board papers
Attending and minuting regulated Board and Committee meetings, drafting accurate and comprehensive minutes and maintaining action logs
Coordinating Board evaluations and SMCR Fitness and Proprietary assessments
Assisting the Deputy Company Secretary and other members of the Company Secretary team with preparation for annual accounts and governance statements where required
Assisting the Company Secretarial Team with Companies House submissions and regulatory filings
Manage and support the development of corporate governance administration providing advice and support to other administrators and/or members of the Company Secretary Team to ensure consistency and quality of service delivery is maintained

What we offer

Up to £3,600 of free shares each year after one year of service
33 days holiday (including bank holidays) when they join us, increasing the longer you stay with us, up to a maximum of 38 days (including bank holidays)
Option to buy or sell up to an additional five days of annual leave
Great work-life balance

Fulltime

Senior Company Secretarial Assistant

The Senior Company Secretarial Assistant will be responsible for delivering high...

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Good knowledge of UK Companies Act requirements, subsidiary governance, and statutory compliance obligations
Demonstrable experience in a company secretarial or governance focused role within a listed company, large corporate group, or professional services environment
Familiarity with legal entity management platforms
Diligent Entities experience is advantageous
Excellent written and verbal communication skills, with the ability to present information clearly and professionally
High level of organisational capability, sound judgement, and the ability to manage multiple priorities in a fast paced environment
Strong attention to detail, commitment to accuracy, and a proactive approach to identifying and resolving issues
Part qualified or qualified CGI (or equivalent experience) preferred

Job Responsibility

Manage company secretarial and statutory compliance activities for allocated Group subsidiaries, ensuring adherence to legal, regulatory, and governance requirements
Act as Secretary to material subsidiaries, including responsibility for meeting administration, preparation and circulation of agendas and papers, minuting, and managing written resolutions and approvals
Lead the statutory accounts process for assigned subsidiaries, working closely with Finance, Audit and external stakeholders to ensure timely and accurate completion
Coordinate the quarterly review of Diligent Entities, ensuring data accuracy and supporting the production of the Group’s Related Undertakings list
Maintain and update the Vodafone Group structure chart to reflect the current legal entity landscape
Provide company secretarial input to tax and finance related transactional matters, ensuring governance and compliance considerations are appropriately addressed
Respond to internal business queries relating to Group entities, providing clear and reliable governance advice and information
Support the implementation and continuous improvement of the Diligent Entities strategy, contributing to system development, data enhancements and governance process optimisation
Assist with entity driven change activity for Vodafone Business entities and support the Senior Assistant Company Secretary on matters relating to the Vodafone Investments portfolio
Contribute to wider Corporate Secretariat initiatives and governance projects as required

What we offer

Yearly bonus: 5%
Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
Charity days: 5 days/year
Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
Access to: private medical, private dental, free health assessments, share save scheme
Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan

Paralegal - Company Secretarial

Experienced Company Secretary Paralegal. The primary focus of this role will be ...

Location

United Kingdom , Birmingham

Salary:

Not provided

Shakespeare Martineau

Expiration Date

Until further notice

Requirements

Previous experience within a Company Secretarial role is preferred, but not essential
Client facing/secondment experience
Strong relationship management skills and confidence in dealing with clients and senior colleagues
Strong IT skills and accurate typing ability
High level of accuracy and attention to detail, with excellent verbal and written communication skills
High degree of flexibility and initiative along with excellent organisational and prioritising skills
the ability to adapt and manage priorities at short notice is essential
The ability to manage multiple stakeholders at all levels
Strong business and commercial acumen
Enthusiasm, drive, commitment and a strong team player

Job Responsibility

Assist in drafting and maintaining corporate governance materials
Companies house filings
Due diligence requests and AML checks
Research relevant laws and regulations
Changes to company structures
Taking minutes for Board meetings with a highly technical focus
Assisting the Chair to ensure the meetings run smoothly
Performing regular updates to client documents
Quality Assurance tasks
Maintaining ongoing client relationships

What we offer

A culture of trust and empowerment with responsibility and autonomy over your work
The support and encouragement of a great team behind you and friendly partners who all want to help you thrive
Exposure to excellent development and collaboration within your team
A competitive package with amazing benefits
Agile working and offer a blended approach to where and how we work

Fulltime

Company Secretarial Assistant

To support the Corporate Governance team in running an effective and efficient a...

Location

United Kingdom , London

Salary:

Not provided

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Experience with interacting at Executive level
Experience with production of Board and Committee packs
Experience with calendar and meeting management
Excellent attention to detail
Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
Ability to be adaptable to changing circumstances
Able to manage uneven workload and respond quickly to ad hoc queries from the business
Strong organisational skills
Outcome focused, self-motivated, very flexible and enthusiastic
Professional approach to successfully interact with senior management /colleagues/ external suppliers

Job Responsibility

Provide complete and accurate administration services to the Corporate Governance team including: maintaining the entity management system, filing forms with Companies House, managing the team email account, dealing with routine correspondence and enquiries, maintenance and updating of departmental logs
Organise meetings as instructed including scheduling dates and logistics
Coordinate the production of Board and Committee packs on Board Intelligence in accordance with the agreed timelines, including the drafting of agendas, paper requests and skeleton minutes
Maintain the Board and Committee agenda plans
Manage the Board and Committee action logs on a timely basis
Prepare meeting packs for the team prior to meetings
Manage the company secretarial calendar including scheduling team meetings and setting reminders for key events
Ensure Beazley Group Company and Committee minute books are complete and up to date
Maintain the statutory books and records of various Beazley companies and ensure all statutory returns are completed accurately and in a timely manner
Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the team

Company Secretarial Manager

The primary objective of this role is to be responsible for providing exceptiona...

Location

Ireland

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Law, Business Administration, or related field, with a professional qualification in company secretarial practice (e.g., ICSA)
Extensive experience in relevant company secretarial roles, with experience of managing people
Comprehensive understanding of corporate governance, Irish company law, and compliance frameworks, with the flexibility to apply this knowledge across different sectors
Strong team management skills, capable of inspiring, mentoring, and developing a high-performing team. Strong focus on fostering a culture of continuous improvement and professional growth
Superior organisational, analytical, and problem-solving abilities, with a keen eye for detail and the capacity to think strategically in the face of complex challenges.
Outstanding communication and interpersonal skills, with the ability to effectively engage with and influence a broad range of stakeholders, including board members, regulatory bodies, clients, and team members
A high degree of integrity and professionalism, with a commitment to ethical practices, confidentiality, and excellence in all areas of governance and client service

Job Responsibility

Team Management: Direct and oversee the company secretarial team, ensuring high levels of performance, compliance, and professional development.
Governance and Compliance: Ensure client companies comply with statutory and regulatory requirements, focusing on the administration of annual returns, maintenance of statutory books, and management of shareholder information.
Board Support and Advisory: Act as the primary point of contact for the board of directors, providing comprehensive support and guidance on corporate governance matters.
Corporate Policies and Procedures: Develop, implement, and monitor team policies and procedures ensuring compliance with applicable laws and regulations.
Stakeholder Engagement: Maintain robust relationships with internal and external stakeholders, ensuring clear and effective communication regarding company secretarial matters.
Client Billing Oversight: Oversee the client billing process, ensuring accuracy, transparency, and efficiency.
Client Onboarding: Manage the client onboarding process, ensuring a seamless and compliant introduction to Ogier services.

What we offer

Competitive compensation package
Robust opportunities for professional development
Collaborative culture
Flexible working arrangements
Wellbeing initiatives
Supportive, rewarding environment
Global experience through cross-border collaboration

Fulltime

New

Office Assistant

Randstad Professional Talent Solutions is a business unit of the Randstad Group,...

Location

Portugal , Lisboa

Salary:

Not provided

Randstad

Expiration Date

July 13, 2026

Requirements

Relevant Degree or Equivalent Experience
5 to 10 years of proven experience as an office administrator or in a similar office management role
In depth knowledge of office management
Familiarity with basic research methods and reporting techniques
Fluent English (mandatory)
High confidentiality standards as the jobholder will be involved in strategic discussions and decisions of the company
Strong organisational skills
Working knowledge with Google Suite or comfortable with any Office suites
Strong ability for interpersonal relations (empathy, diplomacy)
Values: Integrity, respect, team spirit

Job Responsibility

Support managing director, and other leadership members in: Managing calendar tasks and schedules
Organize events, meetings, etc.
Making travel arrangements and managing expense reports
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Coordinate the external relationship activities (embassies, other companies, Secretary of state)
Acting as the On-site Liaison: Serving as the key contact person for all day-to-day facilities-related matters, collecting employee or company service needs, and communicating them directly to the remote Facilities Manager
Performance Oversight: Proactively monitoring the performance of the FM provider, ensuring that all services (e.g., cleaning, maintenance) meet the agreed-upon Service Level Agreements (SLAs). The jobholder will be the first point of on-site escalation for any unresolved issues
Supplier and Inventory Management: Overseeing all office supplies and inventories, placing orders, verifying deliveries and coordinating with suppliers as necessary
Handle confidential documents ensuring they remain secure
Maintain electronic and paper records ensuring information is organized and easily accessible

Fulltime

!

Select Country

Company Secretarial Administrator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?