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B-hive Property Solutions is part of the Vegner Group of Companies. The Vegner Group is a property service group established in 1991. With over 30 years' experience the business specialises in the management of blocks of flats and offers other related services such as insurance broking, lettings management, surveying, company secretarial and the provision of concierge staff. The group has revenues of approximately £31m, and has over 650 employees, 180 of which are based at clients' buildings. We also administer the employment (payroll and HR support) for a further 150-200 staff employed directly by our clients. Headquartered in Richmond the group operates from 18 locations across England. The highest concentration of staff is in the Southeast of England. Role Purpose: This role will enable the employee to gather a broad understanding of the Company Secretarial Department as a whole and will quickly allow them to gain experience in many different areas of the industry as well as the customer service aspect of the role.
Job Responsibility:
To provide administrative support to clients that have appointed Company Secretarial Services Ltd as their Company Secretary
Upon instruction from the Property Manager to prepare and issue all AGM notices
To scan and save all Company Accounts for managed developments that are received from the Finance Department
To keep Inform direct updated with all Director appointments and resignations and amend PMS as required
Send out Directors calls to seek appointments for new Directors on instruction from the Property Manager
Arrange Company Secretarial Appointments and Resignations on instruction from Business Development and Customer Services
File the Annual Confirmation Statement at Companies House
Set up of new Management Companies on instruction from Business Development
To issue letters and welcome packs to all new leaseholders upon notification of reassignment of a property
To deal with returned mail and keeping correspondence details up to date and to manage incoming post
Any Land Registry and Companies House administrative tasks that may be required
Requirements:
GCSE Grades A to C including Maths and English
Ability to work on own initiative
Good numerical skills
IT literate
Quick learner
Diplomacy
Ability to mutli-task, prioritise workload and work under pressure
Ability to take instruction from colleagues and work as a team