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First American Financial Logo First American Financial · Office Administration

Commercial Title Coordinator

United States, Rochester Employment contract 20.34 - 27.12 USD / Hour · Job Posted July 04, 2026
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Job Description

The Title Coordinator works with multiple parties to coordinate the completion of the title process. Monitors and tracks the workflow from searcher and vendors. Coordinates multi-site project intake and transaction management. Reviews and validates the accuracy of data contained within order requests, production reports, vendor search work, and internal systems. Verifies file completeness, obtains outstanding title documents, and approves completed files. Performs special projects. Assists with title production support services and settlement services preparation.

Job Responsibility

  • Research incoming order requests and provide accurate and detailed ordering instructions
  • Responds to internal customer and vendor requests primarily through email
  • Update file status within company and/or client system(s)
  • Develop strong relationships with vendors and internal stakeholders
  • Proactively communicate file status to appropriate personnel
  • Monitor processes and resolve issues to achieve SLAs
  • Report issues to internal stakeholders as appropriate
  • Escalate complex title issues to manager as needed
  • Facilitates on-boarding vendors
  • Implements best practices, develops performance standards, policies, and procedures, and provides tools necessary for effective and consistent management of vendors
  • Analyze vendor performance and identify performance trends taking corrective action as necessary to improve performance
  • Act as a liaison between vendor partners and Company in resolving service delivery issues
  • Manages a wide range of programs/projects in vendor management including identifying requirements and deliverables, developing project plans, and monitoring delivery schedules

Requirements

  • Bachelor's degree or equivalent combination of education and experience
  • 3+ years of title experience with knowledge related to property title searches, documents, issues, and complexities
  • Demonstrated success establishing, leading and maintaining effective working relationships
  • Proficient MS Office skill set
  • Excellent verbal/written communication skills
  • Strong attention to detail
  • Strong problem solving and organizational skills
  • Always maintain professionalism and a positive service attitude
  • Working knowledge of company and/or client operating systems

What we offer

  • medical
  • dental
  • vision
  • 401k
  • PTO/paid sick leave
  • employee stock purchase plan
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