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Commercial & Office Coordinator

https://www.baxter.com/ Logo

Baxter

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Location:
Vietnam , Ho Chi Minh City

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This position combines administrative tasks, HR coordination, and marketing assistance, making you the primary contact for daily functions and a reliable collaborator for local and global teams.

Job Responsibility:

  • Welcome visitors and ensure daily office operations run seamlessly — from couriers and supplies to meeting rooms and workplace safety
  • Be the friendly IT coordination point for onboarding/offboarding, device setup, and basic troubleshooting
  • Manage office assets (laptops, monitors, phones, accessories), keep inventories updated, and support audits
  • Handle office lease administration, landlord communications, utilities, and service contracts
  • Coordinate vendor processes including quotations, PR/PO creation, invoice checks, and service monitoring
  • Coordinate travel, internal events, training, and meeting logistics
  • Maintain SOPs, documentation, and adherence to Baxter standards and local regulations
  • Support marketing activities and event logistics
  • Collaborate with agencies to modify approved content and materials according to brand and regulatory requirements
  • Track promotional materials and manage inventory levels
  • Assist with documentation processes in systems such as Coupa and Grants
  • Make onboarding a welcoming experience — workspace setup, documentation collection, and first‑day coordination
  • Help schedule interviews and communicate with candidates warmly and professionally
  • Maintain employee files with confidentiality and compliance
  • Support HR communications and engagement activities
  • Provide administrative support to the HR Manager when needed

Requirements:

  • Bachelor’s degree preferred (Business, Marketing, Administration, or related field)
  • Minimum 3 years of experience in office administration, marketing support, or coordination roles
  • Strong organizational abilities, keen attention to detail, and experience managing vendor relationships
  • Proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint)
  • Good English communication skills and high confidentiality awareness

Nice to have:

  • Accountability & ownership
  • Organization & time management
  • Careful attention to detail
  • Collaborator management
  • Problem‑solving & initiative
  • Compliance & ethical judgment
  • Basic data handling/reporting

Additional Information:

Job Posted:
March 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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