Commercial & Office Coordinator Job at Baxter (Ho Chi Minh City)

Commercial & Office Coordinator

This position combines administrative tasks, HR coordination, and marketing assi...

Location

Vietnam , Ho Chi Minh City

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred (Business, Marketing, Administration, or related field)
Minimum 3 years of experience in office administration, marketing support, or coordination roles
Strong organizational abilities, keen attention to detail, and experience managing vendor relationships
Proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint)
Good English communication skills and high confidentiality awareness

Job Responsibility

Welcome visitors and ensure daily office operations run seamlessly — from couriers and supplies to meeting rooms and workplace safety
Be the friendly IT coordination point for onboarding/offboarding, device setup, and basic troubleshooting
Manage office assets (laptops, monitors, phones, accessories), keep inventories updated, and support audits
Handle office lease administration, landlord communications, utilities, and service contracts
Coordinate vendor processes including quotations, PR/PO creation, invoice checks, and service monitoring
Coordinate travel, internal events, training, and meeting logistics
Maintain SOPs, documentation, and adherence to Baxter standards and local regulations
Support marketing activities and event logistics
Collaborate with agencies to modify approved content and materials according to brand and regulatory requirements
Track promotional materials and manage inventory levels

Fulltime

Office Coordinator

Bibby Financial Services are growing, and we’re looking for a Office Coordinator...

Location

United Kingdom , Manchester

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in multi-site operations or medium/large office environments
Exposure to space planning/office moves and minor project coordination
Health & safety exposure within an FM environment
Front-of-house or workplace experience knowledge
Experience dealing with landlords, contractors and suppliers
Strong organisational skills and the confidence to challenge where needed
A commercial mindset when it comes to contracts, budgets and supplier value

Job Responsibility

Lead facilities management, office coordination or workplace operations within the Manchester office
Greet and direct visitors professionally
Maintain accurate visitor logs and follow security procedures
Assist with meeting room booking system queries
Responsible for office security and act as keyholder
Coordinate and oversee all vendor activities within the facility
Manage contractors and suppliers per company standards
Onboarding/inductions & Offboarding: Manage office access and building pass administration
Support equipment maintenance and liaise with suppliers for repairs/servicing

What we offer

25 days' holiday plus bank holidays, increasing with service, with buy/sell options
Performance Bonus
Private healthcare for you and your family
Company pension scheme
Flexible benefits (gym membership, tech, health assessments and more)
Access to an online wellbeing centre
Discounts with a wide range of retailers

Fulltime

Operations Coordinator - Commercial Real Estate

Are you an experienced administrative professional looking for your next challen...

Location

Canada , Montréal

Salary:

70000.00 - 75000.00 USD / Year

Randstad

Expiration Date

July 06, 2026

Requirements

Fluently bilingual, both written and oral
Hold a Diploma of Collegial Studies (DEC - administration)
or hold a Diploma of Vocational Studies (DEP - secretarial) and two (2) years of relevant experience
Experience in commercial real estate is a big asset
Knowledge of the Microsoft Windows operating system and Office softwares including Word and Excel
Knowledge of Adobe (to manage PDFs)
Knowledge of the Angus software is an asset
Knowledge of the Avid software is an asset
Very comfortable with computer software systems
Proactive, solution oriented, and a great energy

Job Responsibility

Transmit clear information/objectives to stakeholders
Receive, dispatch, and follow up on service calls
Prepare and send welcome/tenant/construction manuals
Create, send, and track purchase orders (POs)
Ensure all invoices are paid
Create and manage control sheets/files
Collaborate with suppliers and Internal departments to ensure sufficient insurance coverage
Ensure tenant invoicing (TWO and Angus) is sent to accounting
Maintain a summary table of all contracts (duration, contact info, etc.)
Ensure the team provides access/cards according to building protocol

What we offer

Permanent position, 35 hours/week
Paid indoor parking spot
In office position four days a week and possibility of working remotely one day per week
Summer half-days
Flexible working schedule
Competitive salary and end of year bonus
3 weeks vacation, 6 personal days and 10 sick days
Comprehensive insurance plan paid for by company

Fulltime

Office Coordinator

Bibby Financial Services are growing, and we’re looking for a Office Coordinator...

Location

United Kingdom , Manchester

Salary:

26000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in multi-site operations or medium/large office environments
Exposure to space planning/office moves and minor project coordination
Health & safety exposure within an FM environment
Front-of-house or workplace experience knowledge
Experience dealing with landlords, contractors and suppliers
Strong organisational skills and the confidence to challenge where needed
A commercial mindset when it comes to contracts, budgets and supplier value

Job Responsibility

Lead facilities management, office coordination or workplace operations within the Manchester office
Greet and direct visitors professionally
introduce guests to their contacts promptly
Maintain accurate visitor logs and follow security procedures (issue access badges, signing in, liaise with building/landlord security)
Assist with meeting room booking system queries and flag issues to line manager
Responsible for office security and act as keyholder
Coordinate and with the support of the UK Health and Safety & Facilities Manager oversee all vendor activities within the facility, such as, vending, coffee, copy paper supplies, external storage management (Restore Data Shred)
Manage contractors and suppliers per company standards
Onboarding/inductions & Offboarding: Manage office access and building pass administration, new starter inductions in collaboration with local support where applicable
Support equipment maintenance and liaise with suppliers for repairs/servicing

What we offer

25 days’ holiday plus bank holidays, increasing with service, with buy/sell options
Performance Bonus
Private healthcare for you and your family
Company pension scheme
Flexible benefits (gym membership, tech, health assessments and more)
Access to an online wellbeing centre
Discounts with a wide range of retailers

Fulltime

Commercial Coordinator

The Commercial Coordinator plays a critical role in supporting the operational s...

Location

United States , East Dundee

Salary:

30.00 USD / Hour

ACV Auctions

Expiration Date

Until further notice

Requirements

Ability to read, write, speak and understand English
Associate’s or Bachelor’s degree in Business, Marketing, or related field (or equivalent work experience)
2+ years of experience in sales coordination, account management, or automotive operations preferred
Strong understanding of auto remarketing processes and commercial vehicle lifecycle is a plus
Excellent communication and interpersonal skills
Valid driver’s license and clean driving record
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
experience with inventory management or CRM systems is a plus
Strong attention to detail and ability to multitask in a fast-paced environment
Ability to stand, walk, and move around a vehicle lot

Job Responsibility

Support commercial inventory flow and accuracy within the remarketing center
Review vehicle condition reports and propose appropriate reconditioning recommendations to consignors
Act as the point of contact for commercial representatives regarding account-specific scorecards, performance metrics, and operational updates
Collaborate with the internal Commercial Operations team to deliver consistent, timely, and accurate reporting at the account level
Work closely with sales, operations, and recon departments to align on commercial account objectives and service levels
Overseeing the operation/flow of vehicles from transport assignment, check-in to body, keys, mechanic and detail
Monitor all Fleet Lease/commercial accounts and work with other auction manager/s to ensure compliance with client requirements and objectives
Serve as the AutoIMS and commercial AMS expert for the location
Process and monitor all Fleet/Lease related transactions
Monitor the progress of each vehicle throughout the entire auction process

What we offer

Multiple medical plans including a high deductible, low cost health plan
Company-sponsored (paid) Short-Term Disability, Long-Term Disability, and Life Insurance
Comprehensive optional benefits such as Dental, Vision, Supplemental Life/AD&D, Legal/ID Protection, and Accident and Critical Illness Insurance
Generous paid time off options, including uncapped vacation days
Employee Stock Purchase Program with additional opportunities to earn stock in the Company
Retirement planning through the Company’s 401(k)

Fulltime

Commercial Coordinator

If you are looking for a career at a dynamic company with a people-first mindset...

Location

United States , East Dundee

Salary:

26.00 USD / Hour

ACV Auctions

Expiration Date

Until further notice

Requirements

Ability to read, write, speak and understand English
Associate’s or Bachelor’s degree in Business, Marketing, or related field (or equivalent work experience)
2+ years of experience in sales coordination, account management, or automotive operations preferred
Strong understanding of auto remarketing processes and commercial vehicle lifecycle is a plus
Excellent communication and interpersonal skills
Valid driver’s license and clean driving record
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
experience with inventory management or CRM systems is a plus
Strong attention to detail and ability to multitask in a fast-paced environment
Ability to stand, walk, and move around a vehicle lot

Job Responsibility

Support commercial inventory flow and accuracy within the remarketing center
Review vehicle condition reports and propose appropriate reconditioning recommendations to consignors
Act as the point of contact for commercial representatives regarding account-specific scorecards, performance metrics, and operational updates
Collaborate with the internal Commercial Operations team to deliver consistent, timely, and accurate reporting at the account level
Work closely with sales, operations, and recon departments to align on commercial account objectives and service levels
Overseeing the operation/flow of vehicles from transport assignment, check-in to body, keys, mechanic and detail
Monitor all Fleet Lease/commercial accounts and work with other auction manager/s to ensure compliance with client requirements and objectives
Serve as the AutoIMS and commercial AMS expert for the location
Process and monitor all Fleet/Lease related transactions
Monitor the progress of each vehicle throughout the entire auction process

What we offer

Multiple medical plans including a high deductible, low cost health plan
Company-sponsored (paid) Short-Term Disability, Long-Term Disability, and Life Insurance
Comprehensive optional benefits such as Dental, Vision, Supplemental Life/AD&D, Legal/ID Protection, and Accident and Critical Illness Insurance
Generous paid time off options including uncapped vacation days, paid sick days, paid company holidays, floating holidays, parental leave, bereavement leave, jury duty leave, voting leave
Employee Stock Purchase Program with additional opportunities to earn stock in the Company
Retirement planning through the Company’s 401(k)

Fulltime

Office Coordinator

This is a genuinely hands-on operational role where you’ll have real influence a...

Location

United Kingdom , Manchester

Salary:

30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

2-3 years’ experience within facilities management, office coordination or workplace operations
Health & safety exposure within an FM environment
Front-of-house or workplace experience knowledge
Experience dealing with landlords, contractors and suppliers
Strong organisational skills and the confidence to challenge where needed
A commercial mindset when it comes to contracts, budgets and supplier value

Job Responsibility

Coordinate contractors or review supplier performance
Lead health & safety checks
Support an office move
Look at budgets and spend to drive smarter commercial decisions
Shape workplace standards
Influence supplier relationships
Contribute towards decisions affecting cost, efficiency and employee experience across multiple UK sites

What we offer

Performance Bonus

Fulltime

Office Coordinator

We are seeking a proactive and highly organised Office Coordinator to join a clo...

Location

United Kingdom , Taunton

Salary:

13.50 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong working knowledge of Microsoft Office applications
Excellent verbal and written communication skills
Highly organised with strong multitasking abilities
Professional, team-oriented and commercially aware
Proficient in accounting software and Excel
Strong numerical and analytical skills
Positive, resilient and motivated attitude

Job Responsibility

Manage email inboxes and handle incoming calls with professionalism
Perform accurate data entry and maintain up-to-date records
Assist with clerical duties including filing, photocopying and document organisation
Support project estimates, tenders and pre-qualification questionnaires
Assist with recruitment, onboarding and employee documentation
Ensure compliance with insurance and vehicle fleet requirements
Maintain training records and support HSE compliance
Prepare reports, presentations and meeting documents
Process invoices, manage ledgers and reconcile accounts
Maintain financial records using accounting software

What we offer

Weekly pay
Access to Boost - our exclusive platform with discounts on hundreds of retailers, a wellbeing hub with recipes, an exercise area and a mindfulness section with blogs & videos
Temporary candidate of the month award
Temporary candidate lunches/treats
Online timesheets
A dedicated consultant as an additional layer of support

Fulltime

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Commercial & Office Coordinator

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