Commercial Leasing Administrator Job at Robert Half (Towson)

Lease Administration Manager

We are offering an exciting opportunity for a Lease Administration Manager in Ja...

Location

United States , Jacksonville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Lease Administration, including overseeing lease agreements and lease renewals
Thorough understanding of Lease Accounting principles and practices
Demonstrated experience in Account Reconciliation and Cam Reconciliation
Familiarity with Lease Terms and conditions, and ability to negotiate them effectively
Proficiency in using Oracle for managing lease-related data and transactions
Ability to manage Invoice Processing related to lease agreements
Proven track record of managing lease renewals in a timely and efficient manner
Excellent understanding of the legal aspects of lease agreements
Ability to work collaboratively with other teams to ensure seamless lease administration
Strong analytical skills to oversee and manage lease accounting processes

Job Responsibility

Oversee the administration of leases to ensure compliance with contract terms
Review and process monthly lease payments and operational costs
Supervise a team to ensure accuracy and adherence to regulations and corporate policies
Abstract all commercial lease documents for accurate and efficient documentation
Review and process monthly rent invoices and reconcile annual rent and Common Area Maintenance (CAM) recovery charges
Prepare and compile various reports for internal stakeholders and handle lease-related queries
Review, process and maintain all data related to leased aviation assets
Maintain lease administration software to track lease terms, rent escalations, and other critical dates
Monitor and communicate key dates such as lease expirations, insurance renewals, commencements, and rent increases to internal stakeholders
Be an integral part of the accounting, administrative, and legal requirements associated with a real estate portfolio

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Commercial Property Administrator

We are looking for a skilled Commercial Property Administrator to join our team ...

Location

United States , Belvedere Tiburon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred, though equivalent experience may be considered
1–3 years of experience in property management, real estate, or a related field
Strong verbal and written communication skills
Proficiency in Microsoft Office
experience with property management software like Yardi is advantageous
Excellent customer service skills and a detail-oriented approach
Ability to manage multiple tasks and deadlines effectively
Comfortable working in a fast-paced environment

Job Responsibility

Oversee daily property operations, including tenant communications, maintenance coordination, and vendor management
Respond to tenant inquiries and service requests promptly to ensure high levels of satisfaction
Coordinate property repairs, inspections, and preventive maintenance schedules
Assist with lease administration tasks, such as rent collection and financial reporting
Review invoices, process purchase orders, and support budget tracking efforts
Maintain accurate property records, files, and insurance documentation
Conduct routine site visits to ensure properties are well-maintained and comply with regulations
Collaborate on construction or improvement projects as needed
Provide support to the property manager and asset manager on various projects

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Commercial Property Manager

Manage multiple commercial properties, oversee tenant relations, vendor services...

Location

United States , Matthews

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 3+ years of commercial property management experience
multi-site or retail portfolio experience strongly preferred
Bachelor’s degree in Business, Real Estate, or related field preferred
Strong financial and analytical skills
proven ability to manage budgets and operating expenses
Familiarity with lease administration, CAM reconciliations, and property tax processes
Proficiency in property management software (e.g., Yardi, MRI, AppFolio)
CPM or RPA designation a plus
Ability to travel extensively across North and South Carolina
valid driver’s license required.

Job Responsibility

Manage the day-to-day operations of multiple commercial properties, ensuring optimal functionality, safety, and compliance
Act as the primary liaison for tenants, fostering strong relationships to maximize retention and satisfaction
Coordinate all maintenance, repairs, and vendor services
negotiate and oversee service contracts for janitorial, landscaping, security, and other third-party providers
Develop and manage annual operating budgets, perform CAM reconciliations, and produce accurate monthly financial reports
Ensure timely rent collection, resolve delinquencies, and enforce lease terms
collaborate with leasing teams on renewals, expansions, and tenant build-outs
Conduct regular site inspections and ensure adherence to local regulations, environmental standards, and safety protocols
Plan and execute capital improvement projects, renovations, and oversee competitive bidding processes for contractors
Work closely with ownership and leasing agents to support occupancy goals and long-term asset strategies.

What we offer

Medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan.

Fulltime

Lease Admin Analyst

This role is vital in our real estate portfolio management, with a focus on main...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2 years of lease administration experience preferred
Strong background in commercial real estate, legal, financial, or account management roles may be considered
Proficiency in lease abstraction, financial reconciliation, and lease management systems (e.g., CoStar, Visual Lease, APEX, Harbor Flex, Salesforce)
Familiarity with lease-related terms (e.g., estoppel, critical dates, COI, document execution)
Advanced Excel skills (pivot tables, v-lookups, conditional formatting)
Experience with AP/AR, rent processing, and reconciliations is a plus
Stability in work history preferred
Proficiency in Customer Service
Ability to carry out Reporting tasks effectively
Advanced knowledge of Microsoft Excel

Job Responsibility

Maintain the integrity of real estate portfolio data for assigned clients
Input, manage, and report on lease details, financial transactions, and critical dates within lease management software
Prepare and reconcile AR/AP transactions to ensure lease information remains accurate and up to date
Assist in resolving client inquiries by researching lease terms, payment transactions, and related matters
Draft and review lease abstracts for accuracy and clarity
Provide lease analysis and interpretation for clients
Monitor lease-related payables and receivables
Process client rent rolls and coordinate accounting transactions
Review and reconcile invoices to ensure compliance with lease agreements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Commercial Asset Manager

The ideal candidate has a technical background and at least 3 years of experienc...

Location

Italy , Rome

Salary:

Not provided

Greentalent

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in a similar role
Strong analytical and problem-solving skills
Excellent organizational skills and autonomy
Proficiency in Microsoft Office Suite
Strong communication and interpersonal abilities
Fluent in Italian and English

Job Responsibility

Provide commercial and administrative asset management services
Manage relationship with with TSO and DSO and public administrations
Manage PPA/GO contracts and ensure compliance with reporting requirements
Oversee contractual documentation management
Support commercial negotiations for industrial service contracts
Prepare and update technical-administrative documentation for the relevant facilities
Map insurance policies and related costs
Map land lease costs and contracts, and support the Administration team in managing payments
Calculate contract values using applicable indexation formulas
Prepare internal and external reports

Commercial Property Assistant

We are a well-established and forward-thinking law firm based in Bristol looking...

Location

United Kingdom , Bristol

Salary:

24000.00 - 28000.00 GBP / Month

Douglas Scott

Expiration Date

Until further notice

Requirements

Previous experience as a Legal Assistant in Property either Commercial or Residential in a law firm (minimum 1+ years)
Strong organisational and prioritisation skills
Excellent written and oral communication abilities
Ability to work independently and as part of a collaborative team
Proficiency in IT systems and legal software
experience with LEAP is an advantage
High attention to detail and accuracy
A proactive attitude and effective problem-solving skills

Job Responsibility

Provide professional and courteous assistance to clients, both over the phone and in person, ensuring a high standard of client care
Manage and organise client files related to commercial property transactions, ensuring all documentation is up-to-date and accurately maintained
Draft and prepare legal documents such as contracts, leases, licences, and other documentation relating to commercial property matters
Prepare attendance notes, correspondence, and other documents from dictation or instruction by Fee Earners
Support with the preparation and submission of Land Registry applications and SDLT returns
Handle general file administration and organisation, both electronically and paper-based
Liaise with clients, estate agents, lenders, surveyors, and other external parties as necessary
Prepare bills and assist with managing financial records and matter-related accounts
Provide general administrative support to the Commercial Property department
Ensure compliance with all relevant professional, regulatory, and internal standards

What we offer

Friendly and supportive team
Opportunity to work in a collaborative and professional environment

Fulltime

Retail Leasing Manager

As the Retail Leasing Manager, you will play a key role in supporting Honey Bird...

Location

Australia , Sydney

Salary:

Not provided

Honey Birdette

Expiration Date

Until further notice

Requirements

5+ years’ experience in retail leasing, property administration, centre management support or a similar commercial property role
Experience reviewing lease documentation and supporting lease negotiation processes
Strong understanding of leasing concepts including rent structures, incentives, outgoings and lease obligations
Highly organised with the ability to manage multiple deadlines, documents and stakeholders simultaneously
Excellent attention to detail when working with contracts, financial data and lease records
Clear and confident communicator with strong written and verbal professionalism
Ability to build strong relationships with landlords, agents and internal teams
Experience using lease management systems or property databases
Self-motivated with a proactive mindset and eagerness to grow within the leasing function
Professional presentation aligned with a luxury retail brand

Job Responsibility

Manage all leasing activity across the Australian portfolio including new leases, renewals, relocations, rent reviews and variations
Conduct preliminary lease negotiations with landlords and leasing agents
Prepare commercial recommendations and supporting documentation for leadership approval
Track and manage all critical lease dates to ensure proactive action and no unintentional expiries
Collaborate with Legal to interpret lease terms and coordinate contract execution
Support USA and UK teams by reviewing term sheets and providing commercial insights on leasing opportunities
Assist international teams with data gathering, benchmarking and document preparation
Maintain accurate lease records and an up-to-date property database
Conduct regular audits to ensure lease data integrity and compliance
Prepare reports on portfolio performance, rent changes, upcoming expiries and financial impacts

What we offer

Hybrid Working Arrangements
Birthday, Wellness & Parental Leave
Generous Product Discounts
Self Love Leave
Convenient Sydney CBD Office
Premium Gym Membership

Fulltime

Property Administrator / Lease Administrator

Are you an experienced Property Administrator or Lease Administrator looking for...

Location

Canada , Toronto

Salary:

55000.00 - 75000.00 CAD / Year

Randstad

Expiration Date

March 29, 2026

Requirements

Have 2+ years of experience as a Property Administrator, Leasing Coordinator, or Lease Administrator
Be available to start a new position immediately or within a one-week notice period
Demonstrate proficiency in software such as Yardi, MRI, or specialized property management platforms
Be able to commute to work on-site or in a hybrid capacity within Downtown Toronto
Possess a strong understanding of the Residential Tenancies Act (RTA) or commercial lease structures
Show an eagle eye for detail when reviewing legal documents and managing financial records

Job Responsibility

Support property operations by coordinating with vendors, handling work orders, and managing building maintenance schedules
Abstract key lease information to ensure all critical dates, rent escalations, and renewals are accurately tracked
Act as a primary liaison between tenants, property managers, and owners within the Toronto portfolio
Oversee financial administration including rent collection, accounts payable, and CAM (Common Area Maintenance) reconciliations
Maintain digital lease records and property databases (such as Yardi, MRI, or Property Vista) with high accuracy
Facilitate tenant onboarding by preparing welcome packages, coordinating move-ins, and managing insurance certificates

What we offer

Hear about exclusive roles within Toronto’s premier commercial and residential property firms before they hit the public market
Explore various contract lengths and competitive salary ranges that reflect the 2026 Toronto cost of living
Work with a recruiter who understands the technical difference between building operations and lease documentation
Get real-time market updates on the latest salary trends for Property Administrator and Lease Administrator positions
Gain access to priority-fill roles that often require an immediate start or one-week notice period
Join a specialized network where your real estate expertise is matched with the right portfolio

Fulltime

Commercial Leasing Administrator

Robert Half

Location:
United States , Towson

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 20, 2026

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Job Description:

Job Responsibility:

Requirements:

Nice to have:

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Job Posted:March 20, 2026

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Location:
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Category:
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Contract Type:
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Job Posted:
March 20, 2026