Commercial Escrow Assistant Job at First American Financial (Phoenix)

Escrow & Insurance Assistant

This long-term contract position offers the opportunity to play a key role in ma...

Location

United States , Boston, Massachusetts

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in escrow processing, insurance administration, or a related field
Comprehensive knowledge of commercial real estate and title escrow procedures
Familiarity with property tax, trust and estate tax regulations, and billing processes
Strong understanding of the Real Estate Settlement Procedures Act (RESPA) and compliance requirements
Proficiency in handling loan administration and private insurance tracking
Exceptional attention to detail and ability to meet strict deadlines
Effective communication and collaboration skills for working with internal and external stakeholders
Ability to analyze and reconcile financial data with accuracy

Job Responsibility

Execute quarterly escrow processing and ensure timely completion of annual escrow analysis
Monitor hazard and flood insurance policies, ensuring compliance with regulatory standards and accuracy in billing
Handle insurance tracking, including billing and payments for private insurance and other related policies
Maintain adherence to critical deadlines for escrow and insurance-related tasks
Collaborate with stakeholders to manage property tax billing and payments effectively
Review and process title escrow documents, ensuring all legal and compliance standards are met
Oversee the implementation of Real Estate Settlement Procedures Act (RESPA) guidelines within escrow operations
Support loan administration activities, focusing on commercial real estate transactions
Conduct audits and reconciliations to ensure data accuracy in escrow accounts
Provide guidance and expertise on trust and estate property tax matters

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Residential & Commercial Associate Escrow Officer

Work as part of a collaborative, high-performing team providing best-in-class se...

Location

United States , Joplin

Salary:

26.88 - 35.82 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
5+ years of experience as an Escrow Assistant
Direct experience handling residential and/or commercial escrow transactions strongly preferred
Valid licensing and/or certification as required by applicable state regulations
Currently located in, or willing to relocate to, Northwest Arkansas for an in-office role

Job Responsibility

Order and review title reports for issuing title insurance
identify and resolve title defects, liens, and encumbrances related to residential and commercial transactions
Establish escrow accounts by depositing funds and maintaining complete and accurate records
Prepare transaction and closing documents by completing required forms and statements
collect, review, and verify supporting documentation
Independently handle certain escrow transactions from opening through closing with minimal supervision
Work closely with Escrow, Title, and Underwriting teams to identify, mitigate, and reduce transactional risk
Ensure compliance with all regulatory requirements and company policies, including strict adherence to wire fraud prevention procedures
Maintain a strong working knowledge of Corporate and NCS policies and procedures
Stay current on industry practices through continuing education, professional publications, and networking

What we offer

medical
dental
vision
401k
PTO/paid sick leave
employee stock purchase plan

Fulltime

Commercial Real Estate Paralegal

Our client, a successful full-service law firm, is seeking a Commercial Real Est...

Location

United States , Providence

Salary:

95000.00 - 125000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

10+ years of experience as a Commercial Real Estate Paralegal, preferably within a law firm environment
Demonstrated experience drafting and reviewing a wide range of commercial real estate documents, including leases, purchase and sale agreements, loan documents, and closing materials
Strong written and verbal communication skills, with the ability to communicate effectively with attorneys, clients, lenders, title companies, and other transaction participants
Comprehensive understanding of legal terminology, real estate transactions, title and survey review, due diligence processes, and related legal principles
Exceptional interpersonal skills and a client-service-oriented approach
Strong organizational skills with the ability to manage multiple transactions and competing priorities while maintaining a high level of accuracy and attention to detail
Proven ability to meet deadlines and effectively manage workload in a fast-paced, deadline-driven environment
Excellent analytical, critical thinking, and problem-solving abilities
Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive information with discretion
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Adobe Acrobat

Job Responsibility

Draft, review, and abstract a variety of commercial lease agreements, including office, retail, and ground leases, utilizing established forms and transaction precedents
Conduct comprehensive due diligence for real estate acquisitions, dispositions, development projects, and financing transactions, with a strong focus on accuracy and attention to detail
Review and analyze surveys, title commitments, title exception documents, and related real estate records to identify and address potential issues affecting transactions
Prepare and revise a broad range of real estate, lending, and construction-related documents, including purchase agreements, loan documents, construction contracts, and related transactional materials
Draft ancillary transaction documents such as deeds, easements, escrow instructions, owner affidavits, settlement statements, closing certificates, entitlement documents, and other closing deliverables
Support all phases of real estate, financing, construction, and leasing transactions, from due diligence and document preparation through closing and post-closing matters
Proofread and review legal documents to ensure accuracy, consistency, completeness, and compliance with transaction requirements
Analyze and summarize contracts, zoning ordinances, statutes, regulatory materials, and other legal documents for attorney review and client advisement
Collaborate closely with attorneys and business stakeholders to address day-to-day legal issues, facilitate transaction execution, and support a diverse portfolio of commercial real estate projects and business initiatives
Assist with transaction management, coordination of closing deliverables, and communication among clients, lenders, title companies, consultants, and other transaction participants

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

SSA Development Manager

The mission at Circle K is to make people's lives a little easier every day. Our...

Location

United States of America , Corona

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Finance, Business or related field preferred. Other combinations of job related experience and education that meet the requirements may be substituted.
Three years of experience in General Commercial Brokerage, Development, Finance or Corporate Real Estate Management with emphasis in Commercial/Retail/Fuel/Fast Food/C-Store industries.or more preferred
including minimum of one years of management responsibility.
Experience with MS Outlook, Excel, PowerPoint, Access, Mapping and Demographic software desirable and Word preferred.
Demonstrated ability to purchase and develop retail location.
Knowledge of West Coast Real Estate markets to include California, Washington and Oregon.
Working knowledge of broker networks, market valuations for real property and leasehold investments.
Strong team orientation with excellent interpersonal skills and able to work in a busy environment with multiple changing priorities and deadlines.
Must be willing to adapt to the changing responsibilities of the position.
Self-motivated, self-directed individual with strong organizational skills required.

Job Responsibility

Provides data and guidance for Financial Analyst to run financial models (in coordination with operations management, fuels management and construction management, etc.) to qualify new sites for lease or purchase.
Negotiates Purchase contracts with sellers and leases with Landlords.
Prepares real estate proposals and contracts for management approval.
Provides guidance and support to Real Estate Coordinator on organizing real estate market tours for bulk acquisition projects, periodic market reviews and new to industry projects.
Compiles site ride binders and market summaries.
Assists Real Estate Director to oversee due diligence, entitlement activity, beer and wine applications, escrow closings, including meeting with government officials and public hearings.
Assists in coordinating with architects, engineers, attorneys and other consultants.
Works closely with internal management team to design projects.
Ensures compliance with requirements, policies and regulations.
Performs other duties as necessary.

Fulltime

Commercial Title Processor

We are looking for a detail-focused Commercial Title Processor to support sophis...

Location

United States , Columbia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Two to four years of experience handling commercial title underwriting or title processing within commercial real estate transactions
Demonstrated knowledge of commercial title insurance practices, escrow procedures, underwriting standards, and real estate legal documentation
Ability to review title, survey, and zoning materials with a high level of accuracy and attention to detail
Proficiency with Microsoft Office and familiarity with title production or escrow platforms such as SoftPro Select or Rynoh
Strong organizational, communication, and time-management skills in a deadline-driven setting
Ability to work independently while also collaborating effectively with attorneys and cross-functional stakeholders

Job Responsibility

Assist attorneys with commercial real estate transactions, including matters involving mixed-finance structures, nonprofit organizations, affordable housing initiatives, and tax credit developments
Analyze title searches, surveys, and zoning materials to support underwriting for acquisitions, refinances, leasehold interests, and construction-related transactions
Prepare title commitments, final policies, and endorsements in accordance with applicable jurisdictional requirements and underwriting guidelines
Investigate title exceptions and curative issues, then work with relevant parties to resolve obstacles that could delay or prevent closing
Organize and maintain complete transaction files while tracking open matters, issued policies, and related production or revenue data
Communicate regularly with attorneys, clients, lenders, and other stakeholders to provide updates and obtain information needed to move transactions forward
Contribute to compliance and quality-control efforts by supporting file reviews, monitoring receivables, and following legal and firm standards
Manage competing deadlines effectively and provide administrative support across multiple complex commercial title matters
Participate in overtime work when transaction volume or closing schedules require additional support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Real Estate Paralegal

A respected Chicago-based law firm is seeking an experienced Real Estate Paraleg...

Location

United States , Chicago

Salary:

75000.00 - 90000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree or paralegal certification preferred
3+ years of experience supporting real estate transactions, including exposure to acquisitions, financing, leasing, and development work within a professional services or corporate environment
Notary commission or ability to obtain licensure preferred
Strong analytical and organizational skills with exceptional attention to detail
Ability to manage multiple priorities in a fast-paced environment and adapt to changing deadlines
Demonstrated problem-solving skills and ability to work independently with limited supervision
Professional communication skills, both written and verbal, with the ability to interact effectively with internal teams and external stakeholders
Comfort working with numerical data and transactional calculations
Proficiency in standard business software, including advanced use of word processing and spreadsheet tools, as well as online research platforms
Flexibility to work extended hours as needed to meet transaction deadlines

Job Responsibility

Assist attorneys in reviewing contracts, inspection materials, and due diligence documentation
Facilitate the ordering and review of title commitments, surveys, and related documents
communicate with third-party providers to resolve discrepancies
Track and manage transaction timelines, including critical dates and closing checklists
Coordinate escrow arrangements and facilitate the transfer or deposit of funds with appropriate parties
Support closing processes by preparing conveyance documents, settlement statements, and related transaction materials
Obtain and organize required documentation for closings, such as tax records, insurance certificates, zoning documentation, and payoff statements
Oversee post-closing tasks, including preparation of closing files, binders, and tracking outstanding deliverables
Draft correspondence, memoranda, and preliminary transactional documents for attorney review
Prepare amendments, agreements, lease documents, and supplemental transaction materials (e.g., estoppel certificates)

Fulltime

Re Development Manager

Location

United States , Corona

Salary:

85000.00 - 110000.00 USD / Year

Circle K

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Finance, Business or related field preferred. Other combinations of job related experience and education that meet the requirements may be substituted.
Three years of experience in General Commercial Brokerage, Development, Finance or Corporate Real Estate Management with emphasis in Commercial/Retail/Fuel/Fast Food/C-Store industries.or more preferred
including minimum of one years of management responsibility.
Experience with MS Outlook, Excel, PowerPoint, Access, Mapping and Demographic software desirable and Word preferred.
Demonstrated ability to purchase and develop retail location.
Knowledge of West Coast Real Estate markets to include California, Washington and Oregon.
Working knowledge of broker networks, market valuations for real property and leasehold investments.
Strong team orientation with excellent interpersonal skills and able to work in a busy environment with multiple changing priorities and deadlines.
Must be willing to adapt to the changing responsibilities of the position.
Self-motivated, self-directed individual with strong organizational skills required.

Job Responsibility

Provides data and guidance for Financial Analyst to run financial models (in coordination with operations management, fuels management and construction management, etc.) to qualify new sites for lease or purchase.
Negotiates Purchase contracts with sellers and leases with Landlords.
Prepares real estate proposals and contracts for management approval.
Provides guidance and support to Real Estate Coordinator on organizing real estate market tours for bulk acquisition projects, periodic market reviews and new to industry projects.
Compiles site ride binders and market summaries.
Assists Real Estate Director to oversee due diligence, entitlement activity, beer and wine applications, escrow closings, including meeting with government officials and public hearings.
Assists in coordinating with architects, engineers, attorneys and other consultants.
Works closely with internal management team to design projects.
Ensures compliance with requirements, policies and regulations.
Performs other duties as necessary.

Fulltime

Loan Closing Specialist

We are looking for a detail-oriented Loan Closing Specialist to support agricult...

Location

United States , Louisville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting loan closing, loan administration, loan review, or loan origination activities
Working knowledge of consumer and commercial loan documentation, agreements, and related lending products
Ability to read and interpret legal, financial, and property-related documents with strong attention to detail
Proficiency in data entry, record maintenance, and report preparation within a lending or financial services environment
Strong organizational skills with the ability to manage multiple files, follow up on outstanding items, and meet deadlines
Effective communication skills for coordinating with internal teams, attorneys, title companies, and other external partners
Must be able to pass a soft credit check
student loans, medical bills, and resolved bankruptcy matters may be acceptable based on review

Job Responsibility

Prepare approved loan files for closing and support the process of delivering eligible loans to the secondary market
Review title commitments and work directly with attorneys and title companies to resolve outstanding items before closing
Gather and verify required documentation such as insurance binders, payoff details, flood certifications, lien searches, and debt information
Evaluate appraisal information to confirm collateral details and help determine the appropriate loan securitization approach
Enter and maintain loan, collateral, and closing data with a high level of accuracy and attention to detail
Track recorded documents, final title policies, and other post-closing items to complete each loan file
Coordinate funding, loan booking, and escrow setup to help ensure timely and accurate loan completion
Finalize closed loan packages, image file documentation, and prepare routine status or activity reports for management
Provide administrative support to the Ag Loan Office by assisting with daily operational tasks and documentation review

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Select Country

Commercial Escrow Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?