Commercial & Billing Assistant Job at Trakken GmbH (Hamburg)

Commercial Property Assistant

We are a well-established and forward-thinking law firm based in Bristol looking...

Location

United Kingdom , Bristol

Salary:

24000.00 - 28000.00 GBP / Month

Douglas Scott

Expiration Date

Until further notice

Requirements

Previous experience as a Legal Assistant in Property either Commercial or Residential in a law firm (minimum 1+ years)
Strong organisational and prioritisation skills
Excellent written and oral communication abilities
Ability to work independently and as part of a collaborative team
Proficiency in IT systems and legal software
experience with LEAP is an advantage
High attention to detail and accuracy
A proactive attitude and effective problem-solving skills

Job Responsibility

Provide professional and courteous assistance to clients, both over the phone and in person, ensuring a high standard of client care
Manage and organise client files related to commercial property transactions, ensuring all documentation is up-to-date and accurately maintained
Draft and prepare legal documents such as contracts, leases, licences, and other documentation relating to commercial property matters
Prepare attendance notes, correspondence, and other documents from dictation or instruction by Fee Earners
Support with the preparation and submission of Land Registry applications and SDLT returns
Handle general file administration and organisation, both electronically and paper-based
Liaise with clients, estate agents, lenders, surveyors, and other external parties as necessary
Prepare bills and assist with managing financial records and matter-related accounts
Provide general administrative support to the Commercial Property department
Ensure compliance with all relevant professional, regulatory, and internal standards

What we offer

Friendly and supportive team
Opportunity to work in a collaborative and professional environment

Fulltime

Personal Assistant to Managing Partner

Are you a highly organised and proactive Personal Assistant looking for an excit...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous PA experience in a busy small to medium-sized law firm
Proven experience in marketing and/or billing processes
A history of longevity in previous roles
Well-presented and well-spoken with exceptional legal secretarial skills
Experience with high-net-worth and commercial clients from the Middle East, South Asia, and Africa is preferred

Job Responsibility

Diary Management
Client Engagement
Team Liaison
Marketing Coordination
Document Support
Holiday Cover

What we offer

25 days holiday
private medical

Fulltime

Litigation Legal Assistant

Our client, a very prestigious law firm is looking for a Legal Assistant to join...

Location

United States , Boulder

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years paralegal/legal assistant experience in a law firm
Bachelor’s Degree, Paralegal Certification or relevant work experience
Attention to details
Excellent communication skills and interpersonal skills
ability and willingness to interact and communicate effectively with a variety of personalities
Proven work experience as a Legal Assistant, with at least 3 years in the field
Proficient in Aderant software
Competent in handling various billing functions
Demonstrated ability in calendar management
Excellent client relations skills

Job Responsibility

Legal assistant work on complex litigation cases in tribal, federal, and state trial and appellate courts
Completing and filing quarterly lobbying reports
Ability to work under tight deadlines and prioritize responsibilities
Excellent proofreading skills
Skilled in legal writing with ability to independently prepare initial drafts of discovery requests and responses, declarations, various motions, and other commonly used documents and pleadings
Compile and organize digital files, mediation binders, and trial notebooks and exhibits
Review court rules in numerous courts to determine filing deadlines and courtspecific formatting and filing requirements
File and serve pleadings, motions, and other documents with tribal, federal and state trial and appellate courts
Management of calendar and litigation deadlines in accordance with various jurisdictional Rules
Document management and coordination of documents for production as well as document review, redaction, organization, and summarization for purposes of discovery and depositions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Secretary

A leading regional law firm is seeking a Legal Secretary to join its thriving Co...

Location

United Kingdom , Basingstoke

Salary:

Not provided

Douglas Scott

Expiration Date

Until further notice

Requirements

Previous experience in a commercial property setting as a Legal Secretary, Legal Assistant, or Paralegal
Ideally, a minimum of 3 years’ experience in the legal sector

Job Responsibility

Managing diaries and acting as the first point of contact for clients
Supporting with file opening and closing processes, including issuing engagement letters and handling general administrative tasks
Drafting legal documents and correspondence
Assisting with business development initiatives and working alongside the marketing team
Managing the billing and payments process, including the preparation of invoices, completion statements, and financial summaries
Handling property-related tasks such as ordering official copies and searches, completing SDLT returns, and submitting Land Registry applications

What we offer

26 days holiday plus bank holidays
range of competitive benefits

Fulltime

Commercial Assurance Manager

We are seeking a candidate to join the Business Operations team, working on the ...

Location

United Kingdom

Salary:

Not provided

NEC Software Solutions

Expiration Date

Until further notice

Requirements

Strong use of Microsoft Word, Excel and Sharepoint
Good knowledge of Local Authority invoicing/PO approval processes
Ability to understand and advise on all types of contracts
Working knowledge of contractual frameworks
Ability to effectively interact with and gather information at all business levels
Ensuring the highest levels of customer satisfaction
Ability to adapt to differing levels of interaction dependent upon situation
Previous experience of SAP beneficial
Good business reporting capabilities
Excellent oral and written communication skills

Job Responsibility

Assist with the management of key processes such as monthly billings / forecasts to maximize billing potential
Assist with the management of key third party suppliers, ensuring back to back renewals and timely and accurate payments of invoices
Work closely with the Finance department and other stakeholders in respect of revenue and commercial assurance
Assist with the management of, and maintain, the billing backlog to ensure timely billings and validity of all items
Oversee revenue recognition process for all undefined professional services orders
Oversee processes to remove the barriers which prevent the timely invoicing of commercially sensitive customers
Assist in removing the barriers which prevent the timely invoicing of commercially sensitive customers
Identify and address missed billing opportunities arising from process and departmental errors and oversights
Oversee termination requests, assessing requests received, gathering required contractual information and tracking approvals
managed via the Sharepoint Termination portal

What we offer

Private Medical Cover funded by NEC for Employees (with the option to add family members at an additional cost)
25 days paid holiday with the option to buy/sell (FTE)
4 x basic salary life assurance cover funded by NEC (with the option to increase cover at an additional cost)
A Group Pension Plan with fantastic employer contributions up to a maximum of 8.5%
A selection of flexible benefits to suit your individual needs
All colleagues get free access to LinkedIn Learning. Over 15000 courses covering a huge breadth of subjects

Fulltime

Commercial Assurance Manager

We are seeking a candidate to join the Business Operations team, working on the ...

Location

United Kingdom

Salary:

Not provided

NEC Software Solutions

Expiration Date

Until further notice

Requirements

Strong use of Microsoft Word, Excel and Sharepoint
Good knowledge of Local Authority invoicing/PO approval processes
Ability to understand and advise on all types of contracts
Working knowledge of contractual frameworks
Ability to effectively interact with and gather information at all business levels
Ensuring the highest levels of customer satisfaction
Ability to adapt to differing levels of interaction dependent upon situation
Previous experience of SAP beneficial
Good business reporting capabilities
Excellent oral and written communication skills

Job Responsibility

Assist with the management of key processes such as monthly billings / forecasts to maximize billing potential
Assist with the management of key third party suppliers, ensuring back to back renewals and timely and accurate payments of invoices
Work closely with the Finance department and other stakeholders in respect of revenue and commercial assurance
Assist with the management of, and maintain, the billing backlog to ensure timely billings and validity of all items
Oversee revenue recognition process for all undefined professional services orders
Oversee processes to remove the barriers which prevent the timely invoicing of commercially sensitive customers
Assist in removing the barriers which prevent the timely invoicing of commercially sensitive customers
Identify and address missed billing opportunities arising from process and departmental errors and oversights
Oversee termination requests, assessing requests received, gathering required contractual information and tracking approvals
managed via the Sharepoint Termination portal

What we offer

Private Medical Cover funded by NEC for Employees (with the option to add family members at an additional cost)
25 days paid holiday with the option to buy/sell (FTE)
4 x basic salary life assurance cover funded by NEC (with the option to increase cover at an additional cost)
A Group Pension Plan with fantastic employer contributions up to a maximum of 8.5%
A selection of flexible benefits to suit your individual needs
All colleagues get free access to LinkedIn Learning. Over 15000 courses covering a huge breadth of subjects

Fulltime

Management Information Analyst

Operating as part of the Management Information Team within the Finance function...

Location

Jersey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

Experience of working in a Finance Operations team
Proficiency in the use of Microsoft Office, particularly Excel
An aptitude for data analysis and working with systems
Highly diligent with an organised and timely approach to work
Excellent client service mentality with a ‘can do, will do’ attitude
Ability to work proactively and effectively within a team and with minimal supervision
Analytical and logical approach, with a strong sense of initiative and attention to detail
Awareness of the importance of the wider commercial environment

Job Responsibility

Become an expert on Viewpoint billing processes, to become the first point of contact for billing queries
Take ownership of monitoring our billing controls and work with the wider business to ensure billing is completed in a timely and accurate manner
Work alongside the wider MI Team to improve and implement additional billing controls
Assist with completion of invoice reversal and write off requests
Assist with providing training on billing processes to the wider business
Assist with configuration of Viewpoint and system changes in relation to billing, including creation of new service codes
Assist with annual fee pricing reviews, working with the wider business to ensure billing is in line with market prices
Assist with maintenance of charge out rates and monitoring of time sheet reporting
Use our forecasted income models to assist the wider MI team with preparation of the annual income budget
Assist with ad hoc queries requiring data analysis and reconciliation of billing data

Fulltime

Legal Assistant – Commercial Real Estate

A prestigious New York law firm specializing in multi-million dollar commercial ...

Location

United States , Purchase, New York

Salary:

80000.00 - 100000.00 USD / Year

Goodwin Recruiting

Expiration Date

Until further notice

Requirements

Minimum 7 years of experience as a legal assistant or paralegal in commercial real estate law
Deep understanding of New York real estate practices, closing procedures, and title documentation
Proven ability to manage multiple high-stakes transactions independently
Exceptional attention to detail, communication, and organizational skills
Proficiency in Microsoft Office and legal software platforms

Job Responsibility

Draft, review, and manage legal documents including purchase agreements, leases, financing instruments, and closing binders
Lead coordination of due diligence: title and survey review, zoning compliance, and environmental reports
Serve as a primary liaison with clients, brokers, lenders, and title companies to ensure seamless closings
Maintain transaction timelines, manage calendars, and oversee document checklists
File legal documents with relevant agencies and courts
Provide high-level administrative support including scheduling, billing, and correspondence

What we offer

Overtime paid at time-and-a-half for hours worked beyond 35 per week
Comprehensive benefits package
Professional development and leadership opportunities
Collaborative and fast-paced work environment

Fulltime

Commercial & Billing Assistant

Trakken GmbH

Location:
Germany , Hamburg

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 21, 2026

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