Commercial Administrator Job at Ferns Group (Wrotham)

Technical and Commercial Administrator

Office Angels are recruiting on behalf of a leading name in the construction sec...

Location

United Kingdom , Bathgate

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Experience in construction or property administration
COINS experience is highly desirable
Familiarity with Bluebeam is a bonus
Strong organisational skills and attention to detail
Calm under pressure and confident juggling multiple tasks
Great communication skills and solid Microsoft 365 knowledge

Job Responsibility

Raise purchase orders and process invoices/fees
Maintain and update drawing registers
Manage third-party platforms (e.g. Premier Guarantee)
Track and obtain certifications
Support procurement and fee payments
Attend meetings, take minutes, and update action logs
Handle technical documentation and respond to internal queries
Administer tender processes and subcontractor information
Track insurances and maintain accreditation records
Manage timesheets, expenses, and payment trackers

What we offer

Competitive salary + annual bonus
Private healthcare & life cover
Contributory pension scheme
Access to a brilliant employee perks platform - think high-street discounts, wellbeing support, and more
A genuinely supportive team and a company that values your contribution

Fulltime

Administrative assistant- commercial real estate

Are you an organized, proactive administrative assistant passionate about the dy...

Location

Canada , Montréal

Salary:

26.66 - 30.76 CAD / Hour

Randstad

Expiration Date

January 26, 2026

Requirements

Experience in the real estate field (commercial real estate an asset)
Ability to work in both French and English
Ability to plan work and manage files, set priorities and manage expectations
Ability to meet tight deadlines
Practical experience as an administrative assistant in a fast-paced work environment
High degree of professionalism and ability to work autonomously
Good judgment and discretion, analytical and problem-solving skills
Strong attention to accuracy and detail, ability to adapt to change, management of multiple simultaneous tasks
Knowledge of the Office suite (Word, Excel), Outlook, and Teams

Job Responsibility

Drafting contracts and correspondence
Preparing presentations, reports, and opening files
Updating the dashboard in Excel
Preparing drafts of listings for the marketing department
Coordinating daily conference calls
Compiling information for files
Performing simple translations
Completing transaction sheets in Excel
Maintaining a chronological record of files and deadlines
Managing the marketing process for listings on various websites

What we offer

Benefits after 3 months (medical, dental, life insurance)
50% reimbursement of public transit pass after 3 months
Vacation: 2 to 3 weeks depending on experience

Fulltime

!

Commercial Property Administrator

We are looking for a skilled Commercial Property Administrator to join our team ...

Location

United States , Belvedere Tiburon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred, though equivalent experience may be considered
1–3 years of experience in property management, real estate, or a related field
Strong verbal and written communication skills
Proficiency in Microsoft Office
experience with property management software like Yardi is advantageous
Excellent customer service skills and a detail-oriented approach
Ability to manage multiple tasks and deadlines effectively
Comfortable working in a fast-paced environment

Job Responsibility

Oversee daily property operations, including tenant communications, maintenance coordination, and vendor management
Respond to tenant inquiries and service requests promptly to ensure high levels of satisfaction
Coordinate property repairs, inspections, and preventive maintenance schedules
Assist with lease administration tasks, such as rent collection and financial reporting
Review invoices, process purchase orders, and support budget tracking efforts
Maintain accurate property records, files, and insurance documentation
Conduct routine site visits to ensure properties are well-maintained and comply with regulations
Collaborate on construction or improvement projects as needed
Provide support to the property manager and asset manager on various projects

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Property Administrator

Are you an organised and detail-oriented administrator with commercial property ...

Location

United Kingdom , London

Salary:

29000.00 - 30000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Commercial property experience is essential
proven experience in raising and managing Purchase Orders (POs)
strong organisational skills with excellent attention to detail
confident communicator with the ability to liaise professionally with tenants and contractors
proficiency in Microsoft Office (Word, Excel) and ability to learn internal systems quickly
a team player who thrives in a fast-paced environment

Job Responsibility

Raise and manage Purchase Orders (POs) for commercial property repairs, ensuring accurate processing
act as the first point of contact for tenants and contractors, handling queries professionally
oversee repairs and maintenance, raising job orders and tracking their completion
work closely with the commercial property team, liaising with lettings, residential, and legal departments
manage invoices and liaise with the accounts team to ensure timely payments to contractors
ensure compliance with health & safety regulations, coordinating audits and site visits
maintain key records and organise team schedules for inspections and meetings

What we offer

Location: Central London - Just a 3-minute walk from Angel train station
hours: 8:30 AM - 5:30 PM, Monday - Friday (Fully Office-Based)

Fulltime

Administrator

To provide administrative support and assistance to the Commercial department. T...

Location

United Kingdom , Northampton

Salary:

12.50 - 12.80 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Administrative support experience
Experience processing applications and invoices
Experience preparing reports
Experience with timesheet information and cost allocation
Experience with debtor reports and payment schedules
Experience with staff monitoring and resourcing records
Experience with compliance processes and audits

Job Responsibility

Provide administrative support to Commercial department
Process applications and invoices
Prepare reports for surveyors
Collate timesheet information and cost allocation
Prepare reports for Commercial Director
Prepare debtor reports and payment schedules
Liaise with departments to update and manage resourcing records
Manage compliance process
Issue and collate information
Collate KPI information

Fulltime

Administrative Assistant

This role involves a variety of responsibilities including the management of cli...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Commercial Litigation procedures and protocols
Superior Proofreading skills with high attention to detail
Practical experience in Court Filing and legal document handling
Ability to Coordinate Meetings effectively, including scheduling and communication tasks
Extensive knowledge and experience in providing Administrative Assistance in a detail oriented setting

Job Responsibility

Engage in the management and organization of client files, including opening and closing of files as needed
Oversee the accurate and timely preparation and proofreading of routine documents
Handle court filings and ensure all relevant parties receive the necessary documents
Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines
Communicate effectively with clients and other external parties as part of the job function
Undertake additional administrative tasks as required to support the team and maintain efficient operations

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Property Administrator

Property Administrator - Ongoing. Are you an organised and detail-oriented admin...

Location

United Kingdom , London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Commercial property experience is essential
Proven experience in raising and managing Purchase Orders (POs)
Strong organisational skills with excellent attention to detail
Confident communicator with the ability to liaise professionally with tenants and contractors
Proficiency in Microsoft Office (Word, Excel) and ability to learn internal systems quickly
A team player who thrives in a fast-paced environment

Job Responsibility

Raise and manage Purchase Orders (POs) for commercial property repairs, ensuring accurate processing
Act as the first point of contact for tenants and contractors, handling queries professionally
Oversee repairs and maintenance, raising job orders and tracking their completion
Work closely with the commercial property team, liaising with lettings, residential, and legal departments
Manage invoices and liaise with the accounts team to ensure timely payments to contractors
Ensure compliance with health & safety regulations, coordinating audits and site visits
Maintain key records and organise team schedules for inspections and meetings

Fulltime

Project Administrator

We are seeking a Project Administrator to join our team in our Dallas, Texas off...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years experience in a Project Administration role
Proficiency in Account Reconciliation
Experience with Accounts Payable (AP)
Familiarity with Accounts Receivable (AR)
Proven skills in Billing and Data Entry
Experience in Invoice Processing
Proficiency in Microsoft Excel
Experience with Oracle
Familiarity with QuickBooks
Proficiency in SAP

Job Responsibility

Manage project-related invoicing, ensuring accuracy, timely submission, and adherence to internal policies
Oversee the full lifecycle of contracts, from drafting and review to execution and compliance monitoring
Assist project managers with scheduling, budgeting, and task prioritization to ensure projects stay on track
Act as the primary point of contact for vendors and clients regarding the administrative aspects of projects
Create and maintain organized project files, including financial reports, schedules, and transaction records
Utilize Yardi software to track property management data, contracts, and transaction flows
Provide additional support to project teams as needed, including preparing presentations and coordinating meetings

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Commercial Administrator

Ferns Group

Location:
United Kingdom , Wrotham

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 19, 2026

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Job Description:

Job Responsibility:

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Location:
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Job Posted:
January 19, 2026