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Commercial Administrator

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Service Stream

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Location:
Australia , Melbourne

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are proud to become a new Australian Department of Defence partner, offering career opportunities to support the delivery of Property and Asset Services across South Australia and the Northern Territory. We have newly created roles for Commercial/Contract Administrators to join our Group Commercial division and support with this new, long-term contract. You'll be part of a collaborative team where you can confidently share your ideas, working from our modern Melbourne CBD office located across from Southern Cross Station. You will provide comprehensive administrative support to the Commercial Manager in the management of a state-wide defence contract covering multiple bases. You will be pivotal in ensuring that all commercial activities are conducted efficiently, effectively, and in compliance with contractual obligations and company policies.

Job Responsibility:

  • Preparing, reviewing, and submitting Contract Change Proposals & Survey & Quotes, ensuring all changes are accurately documented, justified, and approved in a timely manner
  • Maintaining and organising all contract-related documentation, including amendments, correspondence, and records of negotiations
  • Ensuring that all contract terms and conditions are adhered to and monitoring compliance with regulatory requirements
  • Assisting in tracking contract-related financials, including budgets, expenditures, and invoicing
  • Preparing regular reports on contract performance, highlighting any issues or areas for improvement
  • Acting as a point of contact for internal and external stakeholders regarding contract-related inquiries and issues
  • Identifying potential risks related to contract execution and proposing mitigation strategies
  • Assisting in the preparation of bids and proposals for new contracts or contract renewals

Requirements:

  • Prior experience in contract administration or a related field, preferably within the defence, construction or similar sector
  • Strong understanding of contract law and commercial terms
  • High level of accuracy and attention to detail in contract documentation and financial tracking
  • Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely
  • Strong analytical skills to interpret contract terms and financial data
  • Tertiary qualification in Business Administration, Commerce, Law, or a related field would be highly desirable however not essential if you have significant demonstrable experience
  • Must be an Australian Citizen and able to obtain and maintain a Defence Security Clearance

Nice to have:

  • Tertiary qualification in Business Administration, Commerce, Law, or a related field
  • Part time or compressed working week may be available for the right candidate
What we offer:
  • Flexibility
  • Career development opportunities
  • Access to online learning system
  • Discounts for hundreds of businesses
  • Access to novated leasing and a share matching program
  • Paid leave - parental, cultural, community service, defence, study, corporate volunteering and purchased leave
  • Culture that values diversity and inclusion and meaningful recognition

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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