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Collaboration Coordinator - Development

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FOUR PAWS International

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Location:
Austria , Vienna

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

42000.00 - 47000.00 EUR / Year
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Job Description:

FOUR PAWS is the global animal welfare organisation for animals under direct human influence, which reveals suffering, rescues animals in need and protects them. Find out more about our sustainable campaigns and projects on https://www.four-paws.org. Would you like to contribute to something meaningful and work with us on our mission? This is your chance. We are looking for dedicated people to enrich our team.

Job Responsibility:

  • Providing administrative, operational and organisational support for the Development Director, including managing the calendar, coordinating travel arrangements, assisting with budget tracking, expense reports as well as any ad-hoc matter allocated by the Development Director
  • Liaising with external vendors and suppliers to ensure timely delivery of services and materials
  • Facilitating collaboration within and across departments by coordinating inter-departmental and cross-departmental meetings according to the FOUR PAWS facilitation framework in alignment with the organisation’s goals
  • Organising team events, workshops, and training sessions, including the booking of venues and preparing materials
  • Accompanying the coordination of project teams, monitoring project progress and budgets as well as preparing project presentations as well as analysing information, researching, and preparing briefs, summaries, reports, and statistics
  • Tracking progress, managing timelines, and ensuring team alignment with project goals
  • Compiling and maintaining project documentation, reports, and status updates for the team
  • Supporting the recruitment and onboarding process for new team members by ensuring they have access to necessary resources and tools
  • Ensuring adherence to organisational policies and procedures within the team’s daily operation
  • Ensuring the department standard documents are tracked and updated, while serving as the first point of contact for their creation and revision

Requirements:

  • Professional experience in Development (Fundraising, Communications, Multimedia) coordination, team coordination, project support
  • Degree in fundraising, communications, multimedia, business administration, or organizational development
  • Excellent English and German skills (written and spoken)
  • MS Office (especially Excel and PPT)
  • Strong organizational and time-management skills, attention to detail, proactive and solution-oriented mindset, ability to manage multiple priorities, collaborative working style with high discretion
  • Passion for animal welfare and FOUR PAWS' vision and mission
What we offer:
  • The opportunity to truly contribute to global animal welfare
  • An international, dynamic work environment
  • Flexible working times with the option of partial remote work
  • A dog-friendly workplace
  • Workplace health and wellbeing initiatives
  • Wiener Linien annual ticket (or partial contribution to Klima Ticket) and pension fund after probationary period
  • PAWSdays: extra days off at the end of the year on top of your 25 days of annual leave
  • Birthday leave: extra day off to use around your birthday

Additional Information:

Job Posted:
May 04, 2026

Expiration:
May 11, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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