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The CLO Deal Administrator helps keep CLO portfolios running smoothly by handling the day‑to‑day operational work behind the scenes. This role supports daily and monthly reporting, tracks cash and par positions, settles trades, funds bank loans, and reconciles accounts to ensure all portfolio activity is accurate and complete. The administrator works with established processes, communicates regularly with internal teams and external clients via email and phone, and helps respond to routine client inquiries. It’s a fast‑paced, detail‑focused role that provides hands‑on exposure to CLO structures while building a strong foundation in financial operations through training and on‑the‑job learning.
Job Responsibility:
Serve as the primary operational contact for assigned CLO clients
Perform frontline administration for CLO portfolios, ensuring accuracy and timeliness
Reconcile cash, positions, and portfolio activity across accounts
Apply and process wires (sending and receiving)
Settle bank loan and bond trades and manage trade lifecycle activity
Read and interpret deal notices and indenture-related documentation
Book cash inflows and outflows and invest excess cash as directed
Track asset attributes including accruals, ratings, and industry classifications
Produce and distribute daily, monthly, and quarterly client and investor reports
Communicate regularly with clients, portfolio managers, middle office teams, agents, and law firms
Manage high volumes of information and email in a fast‑paced environment
Identify, investigate, and resolve exceptions through analysis and problem‑solving
Support analysts with reporting and investor deliverables
Requirements:
Bachelor's degree in finance or related field, or equivalent work experience
Typically less than two years of relevant work experience
Strong organizational skills with exceptional attention to detail
Basic understanding of indenture documentation and analytical skills
Ability to manage multiple priorities, deadlines, and clients simultaneously
Effective written and verbal communication skills
Ability to interpret data and resolve discrepancies
High stress tolerance and resilience in a deadline‑driven environment
Proficiency in Microsoft Excel
Strong computer navigation skills across Microsoft Office applications
What we offer:
Healthcare (medical, dental, vision)
Basic term and optional term life insurance
Short-term and long-term disability
Pregnancy disability and parental leave
401(k) and employer-funded retirement plan
Paid vacation (from two to five weeks depending on salary grade and tenure)
Up to 11 paid holiday opportunities
Adoption assistance
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law