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We are seeking a highly skilled Clinical Lab Inventory & Supply Manager to serve as the operational owner for supply chain and inventory systems within our CLIA-certified laboratory. This role is designed for an experienced, influential individual contributor who leads through expertise, cross-functional collaboration, and operational excellence. You will serve as the primary architect and driver of inventory strategy, change management initiatives, vendor relationships, and continuous improvement efforts. You will collaborate across Lab Operations, Quality, Finance, Program Management, and Leadership to ensure that supply operations are reliable, scalable, and aligned with business priorities. This role is ideal for someone who excels in complex operational environments, thrives on building systems, and leads by driving clarity, alignment, and results across teams.
Job Responsibility:
Own the development, execution and sustainment of inventory and supply chain strategies that support lab throughput, program demand, BOM creation/update and organizational goals
Develop and implement SOPs for inventory quality control related processes, including lab and kit inventory and reagent/consumables management systems
Collaborate with warehouse, fulfillment and facilities to manage space needed for inventory
Forecast supply needs using testing volume data, business forecasts, and operational inputs
Drive continuous improvement efforts to enhance reliability, reduce waste, and streamline workflows
Lead cross-functional operational planning and alignment for supply readiness
Serve as the change champion for supply-related process updates, system implementations, policy changes, and workflow redesigns and kit version control
Manage sample collection kit configuration update & new launch life-cycle, including cross functional collaboration and leadership to ensure documentation meets FDA requirements, update the kit design history file, ensuring changes are compliant with FDA & Color’s requirements
Identify risks, build mitigation plans, and ensure smooth transitions during periods of growth or system evolution
Lead procurement planning, negotiate pricing, and manage vendor performance
Own inventory budget tracking, forecasting, and spend optimization including: Lead month-end physical inventory counts and annual inventory audits. Review/update inventory management SOPs and work with external auditors as needed
Prepare periodic or ad hoc finance/inventory analysis reports that track, monitor and analyze business performance against plans such as BOM, COGS and other relevant production & quality KPIs
Participate in periodic cost account closing by providing inventory analytics to capture all related expenses and variances
Ensure compliance with CLIA/CAP, GLP, safety standards, and internal quality systems
Support audits by providing documentation and expertise on inventory processes
Requirements:
3+ years of experience in clinical lab, biotech, diagnostics, or healthcare operations roles
Demonstrated success leading operational initiatives or programs cross functionally as an IC
Strong change management, process design, and cross-functional influence skills including working closely with finance leads
Exceptional problem-solving, data interpretation, and strategic planning abilities
Strong understanding of lab workflows, reagents, consumables, and supply logistics
Ability to lead through influence, drive alignment, and manage complex operational systems independently
Nice to have:
Experience in scaling operations in high-throughput or rapidly evolving environments
Lean/5S, Six Sigma, or supply chain certifications (APICS, CPIM, CSCP)
Strong vendor negotiation or contract management experience
Experience implementing software or operational transformations
What we offer:
Competitive salary
Comprehensive medical, dental, vision, life, and disability benefits
401k match
Monthly phone and wifi stipend for employees, annual ergonomic stipend
Generous vacation policy, paid holidays and company-wide recharge days
Equal paid parental leave for birthing and non-birthing parents
Free cancer screening and prevention resources for employees and their adult dependents