Clinical Administrative Assistant Job at University Hospitals (Willoughby)

Administrative Assistant II - Surgery

The Department of Surgery at Mount Sinai Health System is seeking a highly organ...

Location

United States , New York

Salary:

23.00 - 36.00 USD / Hour

Mount Sinai Health System

Expiration Date

Until further notice

Requirements

Associates degree or equivalent combination of experience (Bachelors preferred)
4+ years related administrative or business experience
Prior administrative, healthcare, academic, nonprofit, or global health experience preferred
Strong organizational and multitasking skills with high attention to detail
Excellent written and verbal communication skills
Ability to work independently while managing multiple competing priorities
Comfortable interacting with individuals from diverse cultural and professional backgrounds
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms
Experience with travel coordination, reimbursements, or academic administration preferred
Flexibility to occasionally support meetings or communications outside standard business hours due to international collaborations

Job Responsibility

Provide administrative support for the Department’s Global Health Initiative and International Surgical Center collaborations
Coordinate calendars, meetings, conference calls, and virtual sessions across multiple international time zones
Prepare meeting agendas, take minutes, and distribute follow-up action items
Assist with scheduling international visitors, faculty meetings, trainee activities, and educational sessions
Maintain organized records, tracking documents, and program databases
Assist with travel logistics for students, trainees, faculty, and international visitors, including flights, lodging, itineraries, and reimbursement documentation
Support visa-related administrative processes and collection of required documentation
Help coordinate onboarding materials and orientation information for international visitors and trainees
Assist in organizing cultural humility and pre-travel educational sessions for global health participants
Coordinate communications with international partner sites and stakeholders

Fulltime

Senior Provider Administrative Assistant Urology

What You Will Do: The Provider Secretary will be the primary administrative supp...

Location

United States , Cleveland

Salary:

19.40 - 30.34 USD / Hour

University Hospitals

Expiration Date

Until further notice

Requirements

High School Equivalent / GED (Required)
3+ years secretarial experience (preferably with at least 1 year previous administrative/secretarial support of a provider or provider practice) (Required)
Experience with demonstrated problem solving ability (Required)
Medical terminology (Required proficiency)
Proven ability to successfully manage multiple tasks simultaneously (Required proficiency)
Computer skills in a Windows environment (Required proficiency)
Demonstrate proficient verbal and written communication skills (Required proficiency)
Ability to organize and prioritize workload to achieve expected outcomes (Required proficiency)
Intermediate knowledge of office equipment (Required proficiency)
Intermediate computer skills in Windows environment (Required proficiency)

Job Responsibility

The Provider Secretary will be the primary administrative support to assigned providers
Assesses customer’s needs, meets quality standard for services and evaluates customer satisfaction
Demonstrates excellent communication skills. Provides quality customer service by answering and making telephone calls
Coordinates various clinical and nonclinical administrative activities of provider’s including schedules, lab coats, id badge, etc
Schedules office visits, surgical procedures and ancillary testing according to practice/organization guidelines
Ensure completion and/or coordination of activities related to patient financial clearance prior to service being rendered including insurance eligibility, medical necessity, and prior authorization activities
Ensures materials are provided for meetings/interviews as necessary in a timely manner and follow up is completed as assigned
Handles a variety of administrative issues with regard to phone calls, always following through to assure all request/complaints/communications are handled in the manner appropriate
Types, transcribes and process correspondence, documents, grant papers and publications
Coordinates timely submission of grant papers and publications

What we offer

healthcare
dental
vision
retirement plan options
additional offerings
Click here to view complete wellness and benefits details

Fulltime

Administrative Assistant II

The Administrative Assistant is an important part of the business and is the fir...

Location

United States , Alpharetta

Salary:

Not provided

Avanos

Expiration Date

Until further notice

Requirements

5+ years of experience as an administrative assistant supporting multiple teams or functions
Highly collaborative, team-oriented professional with strong relationship-building skills and the ability to influence and coordinate across departments
Demonstrated ability to work both independently and proactively, showing initiative, sound judgment, and problem-solving skills
Strong organizational, time management, and multitasking abilities, with attention to detail and accuracy in record keeping and proofreading
Excellent written and verbal communication skills
Ability to manage multiple priorities effectively in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and related tools (e.g., Adobe Pro) and virtual meeting/teleconferencing tools
Familiarity with project coordination, process improvement, or operational support activities
Hybrid work arrangement requiring at least three days (Tuesday – Thursday) per week onsite in the Alpharetta office
additional onsite presence may be required based on business needs (e.g., audits, shipping requirements, etc.)

Job Responsibility

Build strong relationships across teams while working both collaboratively and independently to ensure efficient operations
Provide administrative support across departments, including expense processing, purchase orders, vendor setup, and supply ordering/shipping
Maintain and organize documentation, including SharePoint administration, document control, and reporting of key initiatives
Coordinate and manage meetings, and logistics for Quality, Regulatory, Clinical, and Professional Education teams, including preparation of agendas, materials, and meeting minutes
Plan and support internal and external events (e.g., Town Halls, business reviews, advisory boards), including venue coordination, catering, materials, and on-site execution
Support clinical and professional education activities, including event logistics, asset tracking, shipping, and management (eg., synthetics), and study-related administrative tasks (e.g., invoice reconciliation, enrollment tracking)
Support the Laboratory Services group in the coordination of shipping and tracking samples for outside testing
Provide on-site support for Quality and Regulatory for both announced and unannounced audits
Prepare and assist with documentation for regulatory submissions (publishing support)
Assist with budget tracking, forecasting inputs, and report compilation

What we offer

401(k) employer match of 100% of each pretax dollar you contribute on the first 4% and 50% of the next 2% of pay contributed with immediate vesting
benefits on day 1
free onsite gym
onsite cafeteria

Fulltime

Educational Leadership Clinical Assistant Professor

The Department of Educational Leadership and Workforce Development at Old Domini...

Location

United States , Norfolk

Salary:

Not provided

Old Dominion University

Expiration Date

Until further notice

Requirements

Ph.D. or Ed.D. in educational leadership, administration, or closely related field
Significant practical experience in school or district leadership roles, with a strong understanding of licensure requirements in Virginia
Proven ability to teach online or hybrid courses effectively
Excellent interpersonal, organizational, and communication skills
Ability to work collaboratively in a diverse academic community.

Job Responsibility

Support the administrative and teaching functions of the MSED/EDS in K12 Educational Leadership program
Contribute to student success
Program development
Community engagement through innovative, equity-centered approaches
Building partnerships with school districts to develop and maintain cohorts.

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable operational...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative support experience, preferably within healthcare, care management, or a similar regulated environment
Demonstrated ability to perform receptionist duties, including greeting visitors, managing front-desk activity, and handling inbound calls professionally
Strong data entry skills with the ability to maintain accurate records across paper files and electronic systems
Experience working with confidential information and following privacy standards when handling personal or clinical documentation
Proficiency with general office tasks such as filing, scanning, mailing, inventory tracking, and document organization
Ability to manage multiple priorities, stay organized, and maintain attention to detail in a fast-paced setting
Comfortable using computer-based record systems and administrative software to update, review, and maintain client information

Job Responsibility

Organize, update, and maintain client files, including creating new records, archiving closed charts, tracking stored files, and keeping the file room orderly and accessible
Process paperwork by filing hard-copy documents, scanning records, and uploading materials into designated electronic systems with accuracy and timeliness
Manage routine correspondence by preparing and sending client letters and other program-related mailings as requested
Welcome clients, visitors, and other contacts in a courteous manner while maintaining a clean, organized, and inviting reception area
Handle incoming and outgoing phone calls efficiently, directing calls appropriately and providing responsive, service-oriented communication
Enter and update client information in electronic health record platforms, including demographic details, assignments, and progress-related documentation
Review records for completeness and accuracy, ensuring required forms, releases, eligibility support, and insurance information are properly documented
Verify Medicaid coverage, complete daily encounter log audits and submissions, and support ongoing program tracking and reporting needs
Monitor office and program supplies, coordinate routine operational needs such as postage and shredding services, and assist with department keys and vehicle usage records
Communicate urgent client matters, facility concerns, and other operational issues to leadership or supervisors, and participate in required meetings, trainings, and occasional after-hours support when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for an organized and service-focused Administrative Assistant to ...

Location

United States , Media

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, front desk, or office support role
Previous experience in a healthcare, therapy, or medical office environment is strongly preferred
Strong ability to manage inbound calls, scheduling tasks, and receptionist responsibilities with professionalism
Comfortable performing detailed data entry and maintaining accurate administrative records
Working knowledge of Microsoft Office Suite, including Excel
Ability to multitask effectively and stay organized in a high-volume onsite clinic setting
Strong communication skills and a patient-focused approach to customer service

Job Responsibility

Coordinate front office activities, including appointment scheduling, patient check-in and check-out, and overall flow throughout the clinic day
Guide and support front desk team members by assisting with training, coverage planning, and day-to-day performance oversight
Handle incoming calls, respond to routine inquiries, and ensure patients receive timely and attentive assistance
Review insurance information, support authorization processing, and help resolve billing-related questions or administrative issues
Maintain accurate patient records and complete data entry tasks within paper-based medical documentation systems and office files
Provide administrative support to clinic leadership and care staff through report preparation, payroll input assistance, supply tracking, and vendor communication
Monitor office procedures to promote regulatory compliance, organized workflows, and dependable clinic operations
Use Microsoft Office applications, including Excel, to manage documents, track information, and support routine administrative reporting

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to support patient registration a...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
an associate degree is preferred
Previous experience in patient registration, administrative support, or a customer-facing healthcare setting is preferred
Ability to type at least 30 words per minute and work efficiently across several computer applications at the same time
Strong verbal and written communication skills with a detail-oriented, patient-centered approach to service
Working knowledge of insurance verification, co-pay or deductible collection, and handling legal or privacy-related documents
Ability to stay organized, prioritize effectively, and produce accurate work with limited supervision
Comfortable working in both stationary and mobile work environments while maintaining attention to detail under high-volume conditions

Job Responsibility

Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate
Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards
Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process
Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible
Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed
Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay
Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas
Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Administrative Assistant

Robert Half is partnering with a local healthcare organization to identify a rel...

Location

United States , Bethlehem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Knowledge of substance use disorder and the population served preferred
Excellent verbal, written, and interpersonal communication skills
Strong customer service mindset with a compassionate and professional demeanor
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities in a high-volume, fast-paced environment
Proficient in Microsoft Office Suite and competent in using electronic medical records (EMR) systems
Ability to operate multi-line phone systems and standard office equipment
Ability to respond to audible emergency alarms and safety signals

Job Responsibility

Answer and direct all incoming phone calls and greet visitors promptly and professionally
Log into and manage the outpatient intake phone queue daily
Provide clerical and administrative support to the Program Manager and clinical staff
Serve as a frontline resource for individuals seeking or engaged in treatment, providing information and appropriate referrals
Complete patient intakes both over the phone and in person
Schedule assessments, send appointment reminders, and follow up with no-show patients
Complete admissions by gathering required information, securing signed documentation, and accurately entering data into the EMR
Verify patient insurance coverage and document all required eligibility and benefit information
Educate patients on financial responsibilities, collect and record copayments, and assist with setting up payment plans
Perform insurance benefit re-verifications twice monthly and maintain documentation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

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