Clinic Scheduler Job at Aria Care Partners (Overland Park)

Clinic Registrar Scheduler

The Clinic Registrar Scheduler is expected to perform duties in alignment with t...

Location

United States , Glendale

Salary:

25.25 - 35.67 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

1-2 years clerical experience with heavy public contact within a medical office or hospital with registration & scheduling preferred
Bilingual skills (English/Spanish, English/Armenian)
High School Graduate or Equivalent
Prefer knowledge of medical terminology
Keyboarding/computer skills

Job Responsibility

Perform duties in alignment with the mission and policies of the organization
Perform duties in support of and in compliance with the performance improvement plan, Joint Commission and other licensing, accrediting and regulatory agencies
Arrange for the efficient and orderly scheduling and registration of clinic patients
Schedule and coordinate clinic patient tests and procedures
Insure that accurate information is collected and required paperwork is completed
Work closely with physicians, nurse and clinical personnel

What we offer

Medical
prescription drug
dental
vision plans
life insurance
paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually)
tuition reimbursement
retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Clinical Care Coordinator

Clinical Care Coordinators are responsible for ensuring facilities are scheduled...

Location

United States , Overland Park

Salary:

Not provided

Aria Care Partners

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree preferred – equivalent work experience accepted
Problem solving—the individual identifies and resolves problems in a timely manner
Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently
Quality control/Attention to detail—the individual demonstrates accuracy and thoroughness
monitors own work to ensure quality and applies feedback to improve performance
Adaptability—the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays, or unexpected events
Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance
Computer skills – considerable knowledge of computer systems/programs including Excel
Ability to quickly learn, adapt, and navigate new or complex software systems
Ability to work in and utilize multiple systems concurrently

Job Responsibility

Track provider availability and create and communicate monthly schedules for providers
Prepare patient lists for scheduled visits using available reports, create notifications and send to Customer Support Specialist 2 weeks prior to scheduled visit date
Maximize use of clinical days and schedule work efficiently
Manage requests from Customer Support Specialist to ensure residents are seen at upcoming visits in a timely manner and according to clinical need
Remain accessible to Providers throughout day to provide support while providers are in clinic
Use metrics provided to increase efficiency in clinical day and service delivery
Perform other duties as necessary.

What we offer

PTO and Paid Holidays for FT Employees
401k Retirement Plan with a Company Match
Insurance programs including medical, dental, vision, company match for your HSA, FSA, company-paid EAP, and life and disability insurance, and more.

Fulltime

Physician Support Rep III

As a community, the University of Rochester is defined by a deep commitment to M...

Location

United States of America , Rochester

Salary:

19.62 - 26.49 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

High School Diploma required
Minimum of 2 years of relevant experience required
or an equivalent combination of education and experience
Medical Terminology, experiences with surgical/appointment scheduling software (such as Flowcast), and electronic medical records, preferred
Demonstrated customer relations skills

Job Responsibility

Performs complex secretarial and administrative duties, in a fast-paced environment with minimal direction and considerable latitude for independent judgment in support of the Pulmonary Clinic
Serves as primary contact for providers, manages calendar when applicable, manages providers clinic schedule based on provider templates and preferences for the Pulmonary Procedure Team
Reviews the clinical schedules on a continuous basis to identify for optimizing the time and effort of the providers
Anticipates needs of insurance companies by gathering all necessary information for referrals and prior authorizations
Researches patient medical record for information requested by physicians, insurance companies and attorneys
Edits and completes incoming form requests for provider signature
Manages and edits provider procedure calendars
Receives incoming patient telephone calls for attending (s), fellow (s) and nurse practitioner(s) via eRecord or Access Center transfer call, managing and/or resolving various scheduling/coordination issues and answering questions as needed
Reviews electronic chart work queues, in baskets and pools for continual management and triaging
Schedules outgoing referral requests, which are time sensitive

Fulltime

Department Coordinator IV

The Department Coordinator IV serves as the operational and administrative backb...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate’s degree preferred
Equivalent combination of education and administrative experience required
Demonstrated ability to maintain confidentiality in a clinical or sensitive service environment required
Strong organizational and time‑management skills with the ability to manage multiple priorities in a fast‑paced clinic setting required
Clear, professional verbal and written communication skills required
Ability to work collaboratively as part of an interdisciplinary healthcare team and interact respectfully with individuals from diverse backgrounds required
Proficiency in Microsoft Office and scheduling systems
ability to learn clinic‑specific applications required
Demonstrated reliability, attention to detail, and accountability for assigned responsibilities required

Job Responsibility

Serve as the primary coordinator for Family Planning patient intake workflows, ensuring accurate distribution, tracking, and processing of all required documentation
Monitor documentation completeness and timeliness to support patient access, confidentiality requirements, and clinic efficiency
Act as a reliable point of contact for patients and clinical staff regarding intake status, scheduling questions, and administrative follow‑up
Maintain strict confidentiality standards when handling sensitive patient information
Maintain and optimize QGenda, Outlook calendars, and clinic scheduling templates for Family Planning providers and Generalists
Coordinate daily and future clinic schedules to balance patient demand, provider availability, and space constraints
Book and manage operating room (OR) cases for Family Planning procedures, including terminations and birth control services, ensuring accuracy, timeliness, and coordination with surgical services
Anticipate scheduling conflicts or capacity issues and proactively communicate adjustments to providers, surgical teams, and leadership
Ensure clinic and OR schedules, templates, and case bookings remain accurate, current, and aligned with operational priorities
Serve as the central hub for Family Planning educational logistics, supporting a mix of learners including residents, fellows, students, and advanced practice trainees

Fulltime

Outpatient Access Representative III

Coordinates activities of Outpatient Access employees. Acts as a resource to sta...

Location

United States of America , Rochester

Salary:

18.71 - 25.27 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

High School diploma and 2 years' experience in an administrative capacity or customer service field required
Medical terminology experience required
Demonstrated customer relations skills preferred

Job Responsibility

Coordinates activities of Outpatient Access employees
Acts as a resource to staff performing those functions in a clinic setting
Monitors and ensures that all functions are completed in an accurate, efficient, and customer friendly manner
Coordinates all staff training activities
Assists clinic leadership through various aspects of operational support
Performs duties of Outpatient Access as required by departmental needs
Sets the standard for customer service, accuracy, and efficiency in the Outpatient Access work areas
May take on one or more specialized functions, as assigned, including Human Resources, Prior Authorizations, Referral Coordinator, or Direct Provider Support
Identifies, implements and monitors operational changes to improve clinic functioning
Updates and creates new policies and procedures

Fulltime

Outpatient Access Representative III

Coordinates activities of Outpatient Access employees. Acts as a resource to sta...

Location

United States of America , Rochester

Salary:

19.08 - 25.77 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

High School diploma and 2 years' experience in an administrative capacity or customer service field required
Medical terminology experience required
Demonstrated customer relations skills preferred

Job Responsibility

Coordinates activities of Outpatient Access employees
Acts as a resource to staff performing functions in a clinic setting
Monitors and ensures all functions are completed accurately, efficiently, and in a customer friendly manner
Coordinates all staff training activities
Assists clinic leadership through various aspects of operational support
May assist with lead duties such as personnel related matters, including performance evaluations
May be the front office eRecord superuser
Assist with workflow design and implementation
Serve as the front office expert supporting referral coordination, prior authorizations
Be assigned as main provider support

Fulltime

Campus Director, Clinical Education - Physician Assistant

The Campus Director of Clinical Education, Physician Assistant is a key member o...

Location

United States , Ontario

Salary:

138230.12 - 200406.07 USD / Year

American Career College

Expiration Date

Until further notice

Requirements

For PA and Physician Candidates: Minimum of three (3) years of teaching, research, or clinical experience in a PA program/Medical School, or equivalent*** experience in health professions education, healthcare delivery, or related fields that directly support PA student learning and curricular outcomes.
For Non-Clinician Scientist candidates: Minimum of one (1) year of full-time experience in PA education, academic support, or curriculum development in alignment with program needs.
Demonstrated the ability to develop clinical and didactic curriculum, program evaluation and student assessment.
Leadership knowledge in the program field to cultivate a learner-centered environment and to foster excellence.
Knowledge and evidence of strong supervisory and management skills as applicable to specialized program area.
Knowledge of state, federal and local laws/regulations relating to programs, governmental compliance and other regulatory standards such as Title IV, WSCUC, and ARC-PA and other accreditation standards.
Physician Assistant/Associate (PA) Candidates: Graduation from an ARC-PA accredited PA program.
Master’s degree in education or a related health- or social-science discipline.
Current National Commission on Certification of Physician Assistants (NCCPA) certification or eligibility* to sit for the PANCE (initial certification) or PANRE (recertification) at the time of hire.
State PA licensure or eligibility* for licensure in state of campus location.

Job Responsibility

Collaborate as a member of the programmatic leadership team, which may consist of the MPA Dean/Program Director, Medical Director, Director of Academic Education, and Director of Student Success to achieve a shared vision for the program.
Collaborate with the MPA Dean/Program Director, Medical Director, and the WCU Clinical Operations team to develop, evaluate, and maintain clinical sites and preceptors sufficient in number and quality to meet ARC-PA Standards.
Communicate with MPA Dean/Program Director ongoing new site development and needed support to facilitate Program/Preceptor relationships, including support from the Medical Director.
Contacts, develops new and maintains established clinical affiliations, assuring all clinical sites meet the program’s prescribed learning outcomes, and securing appropriate contact and specific contractual agreement information including identified preceptors, number and types of placements, renewals, insurance and liability matters, and other pertinent issues important to seamless transition of students to clinical sites.
Prepares and submits to MPA Dean/Program Director annual program clinical calendar, individual student clinical placement schedule, and oversees preparation and formal distribution of student clinical placement assignments with detailed site, setting, and discipline-related information on timeline set by MPA Dean/Program Director.
Provide leadership, oversight, and performance evaluation for the clinical phase team, as assigned.
Develops, maintains, and conducts a schedule for clinical site visitation and presents a written copy to the MPA Dean/Program Director at a specified time each year with updated list of new and renewed affiliation agreements.
Develops, implements, stores, and updates as needed Clinical Site Visit Forms to ensure rapid retrieval and MPA Dean/Program Director and faculty access to documented site visits and/or phone calls.
Conduct clinical site visits and monitor student performance in Supervised Clinical Practice Experiences (SCPEs).
Lead the design, development, implementation, coordination and ongoing evaluation of an innovative clinical curriculum to ensure alignment with ARC-PA Standards, PAEA’s End-of-Rotation Exams, the NCCPA blueprint, and degree requirements.

What we offer

medical
dental
vision
flexible spending accounts
401(k) match
paid time off
holidays
parental leave
tuition reimbursement
adoption assistance

Fulltime

Physician Support Representative III

As a community, the University of Rochester is defined by a deep commitment to M...

Location

United States of America , Rochester

Salary:

19.62 - 26.49 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

High School Diploma and a minimum of 2 years of relevant experience or equivalent combination of education and experience
Medical Terminology, experiences with surgical/appointment scheduling software (such as Flowcast), and electronic medical records preferred
Demonstrated customer service skills required

Job Responsibility

Performs secretarial and administrative duties in support of the clinical for the Vascular Surgery Division
Responsible for all clinic preparation, including but not limited to, activities associated with provider calendaring, patient scheduling, coordinating patient care and the flow of patient information for the optimization of patient outcomes
Monitors and ensures all functions in the ambulatory setting are completed in an accurate, efficient, and customer friendly manner
Assists the Practice Manager and Division Administrator operationally working as a team with all providers and staff
Schedules appointments, tests, coordinating appointments, tests and consults in preparation for surgery or further clinical work-up
Examines clinic schedules for opportunities to optimize time and effort to improve the patient experience and increase productivity
Researches eRecord and other databases and/or files for accurate patient scheduling information, ensuring all relevant appointments are scheduled and diagnostic imaging results scheduled and received
Using independent judgment, researches and responds to incoming phone calls, routing calls when appropriate and/or taking detailed messages for providers, practice manager and/or division administrator
Conducts follow up phone calls to patients on behalf of the providers, APPs and practice manager
and reschedules no shows and bumped patients

Fulltime

Clinic Scheduler

Aria Care Partners

Location:
United States , Overland Park

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 15, 2026

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