Client Services Secretary Job at Robert Half (Woodbridge)

Private Client Secretary

Join a leading legal firm known for its bespoke legal advice to high net worth i...

Location

United Kingdom , London

Salary:

45000.00 - 48500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Well-organised and intelligent with keen attention to detail
Excellent IT skills in Word and Excel
Capable of working under pressure and meeting tight deadlines
Able to handle confidential information with discretion
Proactive team player who enjoys variety and thrives in dynamic environments
Exceptional client service focus
Strong communication skills with excellent telephone manner
Experience in Private Client legal work
Fast and accurate typing speed
Advanced Microsoft Office skills with proven business writing abilities

Job Responsibility

Liaise with clients face-to-face and over the phone
Prepare and bind deeds and Wills
Support file opening and compliance efforts
Assist with electronic billing
Provide support to solicitors, accountants, and other fee earners
Manage diaries and documents efficiently
Maintain effective filing systems
Perform audio/copy typing including digital dictation
Assist with electronic bibles

What we offer

4x Life Assurance
Medical Insurance (post-probation)
Medicash Cashplan (post-probation)
BUPA Health Assessment (post-probation)
Auto-enrolment in the Group Personal Pension Scheme
Interest-free season ticket loan (after 3 months)
Cycle to Work Scheme
Wellbeing Programme
Gymflex (after 3 months)
Holiday Purchase

Fulltime

Personal Assistant (French Speaking)

Are you an organised, proactive individual with a passion for PA work? Do you th...

Location

United Kingdom , City Of London, Greater London

Salary:

45000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Personal Assistant
Must be fluent in both English and French
Exceptional organisational skills and the ability to manage multiple priorities effectively
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
A proactive approach to problem-solving and the ability to think on your feet
A passion for delivering outstanding service and support to our executives and clients

Job Responsibility

Managing calendars and scheduling meetings with precision and professionalism
Secretarial and administrative support to the CEO and Senior Stakeholders
Preparing reports, presentations, and correspondence that are clear and concise
Coordinating travel arrangements
Acting as a liaison between executives and clients, in English & French language
Handling confidential information with the utmost discretion and integrity
Assisting with various administrative tasks to keep our office running smoothly and efficiently

What we offer

Opportunities for professional growth and development within the financial sector
Competitive salary and benefits package that rewards your hard work and dedication
A modern office environment in the heart of London, offering hybrid working
Opportunities to travel to London and Paris

Fulltime

Company Secretarial Services Associate

Location

United Kingdom , Newport

Salary:

Not provided

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong organisation and time-management
Clear, confident communication
Previous Administration experience
Knowledge of Word, Excel and outlook
High accuracy and attention to detail
Positive, proactive attitude
GCSE qualifications

Job Responsibility

Prepare and file Confirmation Statements
Submit Financial Statements to Companies House
Process director changes
Manage registered office and company name changes
Prepare dividend documentation
Set up new clients and onboarding paperwork
Maintain accurate client records
Liaise with clients to gather outstanding information
Produce management reports and statistics
Support general administrative tasks across the team

What we offer

Supportive, collaborative team environment
Exposure to a wide range of clients and industries
Opportunities to develop specialist company secretarial skills
A varied role where no two days feel the same

Fulltime

Legal Secretary

Location

United Kingdom , Manchester

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Experience of working in a legal or professional services environment
An aptitude for managing multiple priorities, producing documents and client communications of the highest standard
Advanced knowledge of Microsoft Office
Advanced knowledge of document management/case management systems
An effective communicator with an excellent customer and client service approach
Customer/client service focused
Proven experience of managing client facing tasks and priorities, with a hands-on, practical approach
Effective at investigating issues and seeing a problem through to conclusion
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

Job Responsibility

Handle outgoing correspondence including electronic communications and encryption of documents using secure data transmission methods in line with client requirements
Manage/General knowledge of external Client's case management system including adding outgoing correspondence and associated documentation on behalf of fee earners
Collate enclosures for outgoing correspondence, instructions to Counsel, experts etc using electronic bundling and encryption software
General knowledge of case management system including running ad hoc documents
Liaise with external parties regarding enclosures/encryption/discs/assisting with use of secure systems and supply passwords
Email management – filing, saving, locating, deleting, responding where applicable and referring incoming mail to others as necessary and managing Inbox on behalf of colleagues as and when required
Print, file, photocopy, scan, fax and archive documents as and when required
Ensure that client contact information is kept up to date
Update document bundles for fee earners
Keep case files organised and logical

Fulltime

Litigation Paralegal

Our maritime law firm client is seeking a Litigation Paralegal to provide immedi...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Paralegal certificate from an ABA-approved program or otherwise qualified under California Business & Professions Code requirements
3+ years of litigation paralegal, legal secretary, or litigation support experience within a law firm environment
Strong experience with calendaring, docketing, deadline management, and court filings
Experience supporting litigation matters through discovery, motion practice, hearings, and trial preparation
Proficiency with Clio or comparable legal practice management software
Experience with California state and federal court filing procedures
Strong document formatting, proofreading, and organizational skills
Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Ability to manage multiple priorities and deadlines with minimal supervision
Excellent written and verbal communication skills

Job Responsibility

Manage attorney calendars, court deadlines, and litigation docketing activities
Coordinate and maintain case calendars, ensuring compliance with federal, state, and local court deadlines
Prepare, proofread, format, and finalize pleadings, motions, discovery, correspondence, exhibits, and other legal documents
Perform electronic filing with California state and federal courts and coordinate service of process
Assist with discovery management, including document review, organization, production, and tracking of discovery deadlines
Support attorneys with motion practice, legal research, drafting, and case preparation
Organize and maintain electronic and physical case files
Prepare exhibits, hearing binders, deposition materials, and trial notebooks
Coordinate depositions, hearings, mediations, meetings, and other litigation-related events
Communicate professionally with clients, courts, opposing counsel, vendors, and third parties

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Senior Associate – Corporate Secretarial Services

The Senior Associate – Corporate Secretarial Services (COE) will be an integral ...

Location

Luxembourg , Senningerberg

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

You (preferably) hold a degree in Business or Law or equivalent experience with a focus on company secretarial services
You have a minimum of 4 years of experience in company secretarial roles
Completed your ILA qualification or will be working towards the qualification or equivalent qualification
You have a strong knowledge of Luxembourg corporate and fund regulations
You are highly organised, proactive, accurate and have a sense of responsibility and priority management
You are able to work independently in an environment under pressure and with tight deadlines
You are fluent in English (written and spoken)
You are proficient in MS Office (Word, Excel, Outlook, and Teams).

Job Responsibility

Manage a complex portfolio of underlying clients, within a single client relationship
Manage operations for that portfolio, ensuring delivery within the team’s specified timeframes and procedures
Compile management information, team performance and KPI tracking for management
Maintain and update client files and corporate records in accordance with regulatory and internal standards
Provide guidance, training and mentorship to team members and members of the wider Corporate Secretarial Services team, if required
Manage administrative tasks including regulatory filings, RBE register updates, RCS deposits, document execution and safekeeping and legalisation processes
Support company lifecycle events such as formations, dissolutions and annual obligations (AGMs, EGM) as well as ad-hoc corporate secretarial matters (e.g., changes to directors, registered office and share capital)
Take full ownership of delegated tasks and contribute actively to team success
Demonstrate deep knowledge of fund corporate governance and regulatory filing requirements, staying informed of relevant changes
Draft, finalise, manage and/ or review resolutions and other corporate documentation

Fulltime

Legal Secretary

We are looking for an experienced Legal Secretary to support a busy law firm in ...

Location

United States , Troy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a Legal Secretary role, preferably within a litigation-focused practice
Demonstrated background supporting civil litigation matters and assisting with court-related processes
Proficiency with case management software and the ability to work efficiently with legal documentation systems
Experience handling billing functions, calendar coordination, and general legal administrative support
Strong client relations skills with a detail-oriented and service-oriented communication style
Excellent proofreading, organization, and multitasking abilities in a deadline-driven environment
Knowledge of filing procedures for both federal and state courts
High level of discretion and reliability when working with confidential legal information

Job Responsibility

Draft, format, and finalize legal materials such as pleadings, notices, summonses, and related court documents with close attention to detail
Prepare routine written communications and ensure correspondence is completed accurately and distributed in a timely manner
Submit filings to state and federal courts while following applicable rules, deadlines, and procedural requirements
Track service activity and maintain organized records to support timely follow-up with process servers and other external parties
Review legal paperwork for grammar, formatting, consistency, and completeness before submission or distribution
Coordinate administrative support activities including copying, mail handling, file maintenance, and document organization
Use legal terminology appropriately in daily work while supporting litigation-related tasks and court proceeding preparation
Manage competing deadlines, calendars, and workflow priorities while maintaining strict confidentiality of sensitive client and case information

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Vice President – Corporate Secretarial Services (COE)

Reporting to the Associate Director – Corporate Secretarial Services (COE), the ...

Location

Ireland , Dublin

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

A Bachelor's degree
An excellent command of the English language
At least four years of relevant, funds related, work experience
The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary
Excellent interpersonal and communication skills.

Job Responsibility

Build a relationship with the stakeholders of funds
Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter
Assist with changes to funds’ Boards of directors, service providers etc. and the necessary notifications and documents relating thereto
Ensure that all actions taken, and agreements entered into by funds, are duly considered and authorised by the Board of directors
Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments
Provide reporting to the management of the team
Update client records
Assist with project work, as directed by the management of the team
Produce and/ or review draft resolutions, as required
Liaise with registered offices in respect of requisite filings to be made for each fund and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund

Fulltime

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