Client Services Secretary Job at Robert Half (Woodbridge)

Private Client Secretary

Join a leading legal firm known for its bespoke legal advice to high net worth i...

Location

United Kingdom , London

Salary:

45000.00 - 48500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Well-organised and intelligent with keen attention to detail
Excellent IT skills in Word and Excel
Capable of working under pressure and meeting tight deadlines
Able to handle confidential information with discretion
Proactive team player who enjoys variety and thrives in dynamic environments
Exceptional client service focus
Strong communication skills with excellent telephone manner
Experience in Private Client legal work
Fast and accurate typing speed
Advanced Microsoft Office skills with proven business writing abilities

Job Responsibility

Liaise with clients face-to-face and over the phone
Prepare and bind deeds and Wills
Support file opening and compliance efforts
Assist with electronic billing
Provide support to solicitors, accountants, and other fee earners
Manage diaries and documents efficiently
Maintain effective filing systems
Perform audio/copy typing including digital dictation
Assist with electronic bibles

What we offer

4x Life Assurance
Medical Insurance (post-probation)
Medicash Cashplan (post-probation)
BUPA Health Assessment (post-probation)
Auto-enrolment in the Group Personal Pension Scheme
Interest-free season ticket loan (after 3 months)
Cycle to Work Scheme
Wellbeing Programme
Gymflex (after 3 months)
Holiday Purchase

Fulltime

Legal Secretary

We're looking for an experienced and highly organised Legal Secretary to become ...

Location

United Kingdom , Burton-On-Trent

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Client-focused with excellent customer service skills
Meticulous, well-organised, and able to manage multiple tasks
A team player who also works confidently on their own initiative
An excellent communicator-both written and verbal
Proficient in MS Office, particularly Outlook and Excel
Ambitious, driven, and eager to contribute to a growing team
Able to manage general administration duties effectively

Job Responsibility

Providing comprehensive office support including filing, scanning, photocopying, and document management
Assisting solicitors with active cases and client matters
Transcribing digital dictation
Answering and directing telephone calls professionally
Drafting invoices and managing billing documentation
Creating and maintaining client case files
Conducting legal research as needed
Preparing and issuing quotations

What we offer

Flexible working hours around school times
Inclusive work environment
Equal opportunity employment

Fulltime

Legal Secretary

Join a prestigious firm known for providing bespoke legal advice to high net wor...

Location

United Kingdom , London

Salary:

35000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Legal secretarial experience, preferably in Private Client
Excellent IT skills in Word and Excel
Strong attention to detail and ability to meet deadlines
Professional demeanour and exceptional telephone manner
Initiative and ability to work well within a team
Strong client service focus
Ability to handle confidential information discreetly
Fast and accurate typing speed (65 WPM)
Proficiency in Microsoft Office
Familiarity with SOS Connect, Diktamen, and iManage is a plus

Job Responsibility

Liaise with clients face-to-face and over the phone
Prepare and bind deeds and wills
Support file opening and compliance
Assist with electronic billing and document management
Manage diaries and maintain filing systems
Perform audio and copy typing, including digital dictation
Provide administrative support to solicitors, accountants, and fee earners

What we offer

25 days holiday + holiday purchase option
4x Life Assurance
Medical Insurance (after probation)
BUPA Health Assessment (after probation)
Wellbeing Programme
Auto enrolment in Group Personal Pension Scheme
Interest-free season ticket loan (after 3 months)
Cycle to Work Scheme
Gymflex (after 3 months)

Fulltime

Legal Secretary

Our client is a well-established and highly respected law firm in Surrey, known ...

Location

United Kingdom , Cranleigh

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a Legal Secretary or in a legal support role
Strong typing and audio transcription skills
Excellent attention to detail and organisational skills
Confident communication and a professional, friendly manner
Proficiency in Microsoft Word, Excel, Outlook, and digital audio software
Familiarity with case management systems

Job Responsibility

Supporting three fee earners with secretarial and administrative tasks
Producing accurate documents and correspondence via audio dictation
Maintaining well-organised client files and records
Assisting with reception duties including greeting clients and managing meeting room bookings
Liaising with clients and third parties by phone and in person, delivering excellent service

What we offer

25 days holiday plus BH & Birthday
pension
medical insurance
life insurance
free parking

Fulltime

Office Administrator/Receptionist

This is a pivotal role in the support and development of our business. Working c...

Location

United Kingdom , Colchester

Salary:

Not provided

Larking Gowen

Expiration Date

Until further notice

Requirements

A minimum of English and Mathematics GCSEs (minimum grade C/4) or equivalent academic accreditation
Working in a client facing role and motivated to provide an excellent experience to clients, potential clients and other stakeholders
Experience of office administration
The ability to work both independently using own initiative and as a key member of a wider team
Dealing with internal and external client matters
Reporting to and working with a management team
Microsoft packages, including Excel, internet, email and computerised packages and ability to pick up internal systems quickly
Able to work well as part of a team
Adaptable and flexible: able to work on a range of different tasks, work under pressure and meet deadlines, work without supervision
Strong attention to detail and work to a high level of accuracy

Job Responsibility

Managing and maintaining a professional and welcoming environment, organising meetings and hospitality, maintaining records, setting up new clients on our systems and running compliance procedures such as anti-money laundering
Managing client documentation using a variety of bespoke software packages
Helping to manage the client cycle from set-up of new clients to submission of final accounts to Companies House and HMRC
Working with portfolio holders and completing all client procedures and related company secretarial services, management of client critical deadlines
Company secretarial services performed for our clients include filing of company confirmation statements, dividend vouchers, company details changes and directorship changes
Copying, scanning, binding, electronic document filing, compiling standard letters for Companies House and bound accounts to clients
Providing secretarial support including, receiving and sorting incoming mail and managing all outgoing post and packages utilising the most appropriate means including scanning documents into our electronic document management system
Electronic filing of accounts and tax returns
Responsible for arranging internal and external meetings
Assisting the billing process by sending invoices

What we offer

Pension scheme (salary exchange)
Paid professional subscriptions
Rewards for client referrals
Social responsibility and charity support
Social and sports activities
Suggestion scheme and Innovation Fund
Paid holiday and option to purchase additional holiday through salary exchange
Corporate membership providing discounts on theatre and arts
Market Leading MediCash Programme
Employee Assistance Programme

Fulltime

Conveyancing Assistant

A highly regarded, multi-service law firm in Congleton is seeking a Conveyancing...

Location

United Kingdom , Macclesfield

Salary:

Not provided

Douglas Scott

Expiration Date

Until further notice

Requirements

Legal administration or legal secretarial background
Ideally with conveyancing experience
Ability to liaise effectively with clients and third parties
High degree of self-management and initiative
General administrative support skills

Job Responsibility

Liaising effectively with clients and third parties over the phone, in writing, and occasionally face-to-face, providing advice and assistance
Chasing various documentation, including ID, mortgage offers, and searches
Keeping the case management system and any third-party websites up to date in real time
Preparing documentation required throughout the conveyancing process
Preparing completion packs for the accounts department, including completion statements and invoices
Handling post-exchange matters as directed by the team manager
Overseeing completions on the day of completion
Ensuring clients and introducers receive the best possible service at all times
General administrative support

What we offer

24 days holiday plus bank holidays
3 days paid leave for Christmas plus Birthday day off
Employee assistance programme
Enhanced sick pay
Life cover (4 x annual salary)
Company pension
Discounted legal services
Christmas bonus
Social events
Enhanced maternity and paternity pay

Fulltime

Legal Secretary

Working as part of a team, you will be required to provide an excellent standard...

Location

United Kingdom , Manchester

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Experience of working in a legal or professional services environment
An aptitude for managing multiple priorities, producing documents and client communications of the highest standard
Advanced knowledge of Microsoft Office
Advanced knowledge of document management/case management systems
Intermediate knowledge of Excel
An effective communicator with an excellent customer and client service approach
Customer/client service focused
Proven experience of managing client facing tasks and priorities, with a hands-on, practical approach
Effective at investigating issues and seeing a problem through to conclusion
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality

Job Responsibility

Client Relationship Management: Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring
Administrative: Handle outgoing correspondence including electronic communications and encryption of documents using secure data transmission methods in line with client requirements
Manage/General knowledge of external Client's case management system including adding outgoing correspondence and associated documentation on behalf of fee earners
Collate enclosures for outgoing correspondence, instructions to Counsel, experts etc using electronic bundling and encryption software
General knowledge of case management system including running ad hoc documents
Liaise with external parties regarding enclosures/encryption/discs/assisting with use of secure systems and supply passwords
Email management – filing, saving, locating, deleting, responding where applicable and referring incoming mail to others as necessary and managing Inbox on behalf of colleagues as and when required
Print, file, photocopy, scan, fax and archive documents as and when required
Ensure that client contact information is kept up to date
Update document bundles for fee earners

What we offer

Flexible working (Flex Forward scheme).

Fulltime

Head of company secretary

Leading the Company Secretary Operational Services teams across Asia Pacific (AP...

Location

Hong Kong , Central District

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant degree (e.g. Law, Business etc.) and/or professional qualification (ICSA/CGI etc.)
Have extensive (excess of 8 years) experience managing corporate structures and strong company secretarial knowledge
Solid management skills and ability to delegate work and supervise team
Having a general understanding of other areas such tax, accounting, regulatory, data protection and AML requirements
Have good knowledge of ACRA is significant plus
Proven capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Demonstrated effective communication across regions, timezones and culture
Fluency in English is mandatory
Ability to work under pressure, prioritise and handle multiple projects simultaneously
Demonstrated commitment to deliver excellent client service

Job Responsibility

Act as the leader for the Company Secretarial function in APAC and work closely with the Cosec teams of the other APAC offices and Central Operations in Client Delivery Centers
Lead and manage the Company Secretary Operational Services team, ensuring that the team is properly resourced and trained to be deliver high-quality services to clients and in a timely manner
Lead by example and upholding workplace morale by fostering a positive atmosphere and collaborative environment with an inclusive management style
Oversee the delivery by your team of day-to-day company secretarial operations of the client entities managed by Alter Domus and the various transactions
Serve as a key point of contact for our client boards of directors, representing Alter Domus at the highest levels
Oversee the setup and/or on-boarding of client structures, and the Cosec aspects of complex international structures
Build and maintain strong client relationships, and ensuring that their expectations are met or exceeded
Build and maintaining strong internal relationships with key stakeholders e.g. accounting teams, senior leadership, relationship managers etc.
Provide guidance and support to your team, including mentoring, coaching team members
Keep up to date with legal and regulatory developments relating to corporate governance and ensuring that your team and any other relevant parties are aware of any changes that may affect the clients

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Client Services Secretary

Robert Half

Location:
United States , Woodbridge

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 04, 2026

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