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Our client is seeking a highly organized and professional Client-Facing B2B Office Assistant to support daily administrative operations and maintain strong communication with business clients and vendors. This role is ideal for someone who enjoys working in a collaborative office environment while also serving as a key point of contact for external partners. The Office Assistant will handle administrative coordination, client communications, document management, and general office support to ensure smooth day-to-day operations.
Job Responsibility:
Serve as a professional first point of contact for business clients, vendors, and partners via phone, email, and in-person interactions
Respond to inquiries, route requests to the appropriate team members, and ensure timely follow-up
Assist with coordinating client meetings, appointments, and communications
Maintain positive relationships with B2B partners by providing responsive and detail-oriented support
Provide general office support including document preparation, filing, data entry, and record management
Maintain organized electronic and physical records for client files and internal documentation
Assist with preparing reports, presentations, and correspondence using Microsoft Office or similar tools
Support scheduling and calendar coordination for team members as needed
Track client requests, orders, or service needs and communicate updates internally
Assist with processing invoices, purchase orders, or client documentation when applicable
Coordinate office supplies and assist with maintaining an organized office environment
Support special projects and administrative initiatives as assigned
Requirements:
2+ years of administrative, office support, or client service experience, preferably in a B2B environment
Strong written and verbal communication skills with a professional client-facing demeanor
Proficiency with Microsoft Office (Word, Excel, Outlook) and general office software
Excellent organizational skills with strong attention to detail
Ability to manage multiple priorities and maintain accuracy in a fast-paced environment
Comfortable interacting with clients, vendors, and internal team members