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Client-facing b2b office assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Inglewood

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our client is seeking a highly organized and professional Client-Facing B2B Office Assistant to support daily administrative operations and maintain strong communication with business clients and vendors. This role is ideal for someone who enjoys working in a collaborative office environment while also serving as a key point of contact for external partners. The Office Assistant will handle administrative coordination, client communications, document management, and general office support to ensure smooth day-to-day operations.

Job Responsibility:

  • Serve as a professional first point of contact for business clients, vendors, and partners via phone, email, and in-person interactions
  • Respond to inquiries, route requests to the appropriate team members, and ensure timely follow-up
  • Assist with coordinating client meetings, appointments, and communications
  • Maintain positive relationships with B2B partners by providing responsive and detail-oriented support
  • Provide general office support including document preparation, filing, data entry, and record management
  • Maintain organized electronic and physical records for client files and internal documentation
  • Assist with preparing reports, presentations, and correspondence using Microsoft Office or similar tools
  • Support scheduling and calendar coordination for team members as needed
  • Track client requests, orders, or service needs and communicate updates internally
  • Assist with processing invoices, purchase orders, or client documentation when applicable
  • Coordinate office supplies and assist with maintaining an organized office environment
  • Support special projects and administrative initiatives as assigned

Requirements:

  • 2+ years of administrative, office support, or client service experience, preferably in a B2B environment
  • Strong written and verbal communication skills with a professional client-facing demeanor
  • Proficiency with Microsoft Office (Word, Excel, Outlook) and general office software
  • Excellent organizational skills with strong attention to detail
  • Ability to manage multiple priorities and maintain accuracy in a fast-paced environment
  • Comfortable interacting with clients, vendors, and internal team members
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 19, 2026

Employment Type:
Parttime
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