Clerk, Purchasing and Installations Job at Randstad (Montreal)

Job Description

Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career prospects? Our client, a major firm in the legal field, is looking to hire a Clerk, purchasing and installations for their downtown Montreal office. The person in this role should be a highly organized professional with a service-first mindset and a positive, collaborative attitude to act as a key liaison between the Montreal team, legal staff, and external vendors. If this is you, we want to hear from you!

Job Responsibility

Inventory Management: Maintain an up-to-date inventory of office supplies and assets (on-site and in storage)
manage orders and distribute supplies and printing paper as required
Service Coordination: Submit service requests to external suppliers, meticulously following up until full completion to ensure all requirements are met
Office Logistics: Actively contribute to office relocations and oversee the preparation of workspaces for new firm members, ensuring adherence to established procedures
Procurement & Storage: Coordinate the delivery, supply, and organized storage of office equipment and furniture
Facility Availability: Respond to building-related service calls, including occasional availability outside of standard operating hours
Maintenance & Compliance: Regularly inspect facilities to coordinate maintenance needs for premises and equipment, ensuring strict compliance with applicable ISO standards and protocols
Vendor Supervision: Accompany and supervise the interventions of external technicians and service providers to ensure quality of work
Team Support: Provide cross-functional support by replacing absent members of the reception and room services teams as needed
Administrative Assistance: Contribute to general administrative tasks and provide ad-hoc support to the management team
Stakeholder Relations: Develop and maintain excellent relationships with all building management stakeholders to foster a harmonious and collaborative environment

Requirements

Physical Requirements: The candidate must be able to move heavy objects and perform other physical tasks
College diploma or equivalent
Minimum two (2) years of relevant experience
Good knowledge of the Microsoft Office suite (Word, Excel, Outlook and PowerPoint)
Excellent verbal and written communication skills, in French and English, both oral and written
Ability to communicate effectively with other members of the office and to respond to client needs in a professional and courteous manner
Ability to work alone and in a team
Reliability, versatility, team spirit and discretion
Excellent initiative, sense of responsibility, resourcefulness and flexibility
Excellent organizational and time management skills and ability to prioritize
Ability to manage stress professionally and meet deadlines
Ability to share knowledge with team members and to work collaboratively with both colleagues and superiors

What we offer

Group insurance from Day 1, paid for by company
Employee assistance program, including a wellness management program
Group RRSP with employer participation
3 weeks of vacation

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Clerk, Purchasing and Installations

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