Clerical specialist

• Operates a computer, photocopier, shredder, printer, calculator, facsimile machine, typewriter, microfiche, pager or intercom system, NCIC/FCIC Teletype machine, or cash register
• Responds to telephone or radio inquiries
• greets the general public, contractors, and vendors
• provides information and directs callers
• acts as a receptionist
• Maintains filing systems of correspondence, forms, cards, receipts, permits, plans, reports, and records
• maintains log books, ledgers or other audit and tracking records
• Opens, sorts, and distributes correspondence
• inventories, and requisitions supplies and equipment
• issues and processes permits
• Acts as a liaison between superiors, other City employees, and the general public
• Generates statistics
• requests additional information as needed
• researches, collects, and compiles data
• verifies reports for accuracy
• collates reports
• Responds to or directs inquiries to appropriate personnel or department
• Types and proofreads correspondence, reports, forms, permits, bids, applications, invoices, press releases, records, memoranda, and letters from notes, copy or rough draft
• records minutes of meetings
• Processes employee payroll records
• updates accounts payable records and vendor’s lists
• maintains appointment calendar
• schedules meetings and activities
• Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
• Must maintain effective and professional relationships with work colleagues, supervisors and managers
• Performs related as required for this position description only

• High School Diploma or GED equivalent
• supplemented by one (1) year of responsible experience including use of computers and standard software applications such as MS Word
• or an equivalent combination of training and experience
• Demonstrated ability to type thirty (30) corrected words per minute

Associate’s Degree

• low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans
• 4-Day Work Week
• Award Winning Wellness Program
• generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
• Federal Student Loan Forgiveness Program