Clerical officer Job at Brook-St Hiredonline (Usk)

Job Description

HMP - Clerical Officer. Brook Street have a great opportunity to work with HMP in Prescoed as a clerical officer on a temporary basis currently until 22/06/2026. Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. This is a non-operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.

Job Responsibility

Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Co-ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDIs)
Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Requirements

All candidates are subject to security and identity checks prior to taking up post
All external candidates are subject to 6 months probation
All staff are required to declare whether they are a member of a group or organisation which HMPPS considers to be racist
Job holders must complete specific training in their specialism once they take up post
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh

What we offer

Guaranteed interview for veterans or spouses/partners of military personnel who meet all the essential criteria
Guaranteed interview with a PSR Sourcer for candidates with a disability and/or as a veteran or spouse/partner of military personnel who meet all the essential criteria

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