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The Community House · Education

Classes & Camps Manager

United States, Birmingham · Job Posted January 20, 2026
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Job Description

Responsible for daily for classes and camps registrations that are of interest to adult and youth community members. Interfaces with the booking software (currently ASAP), instructors (independent, 1099 contractors) and seasonal camp staff.

Job Responsibility

  • Oversees implementation and execution of all classes and camps
  • Researching and planning new classes and camps
  • Scheduling class terms as well as dates, times and instructors
  • Scheduling classes and camps in Caterease software
  • Ensuring room set-ups, food & beverage, and other requirements are requested and executed
  • Developing monthly listings of Classes & Camps for Constant Contact emails and input into President’s monthly DOWNTOWN Newsmagazine column
  • Overseeing student registration and database operations (ASAP)
  • Maintains ASAP software
  • Oversees administration and required training of 1099 instructors
  • Maintains class and instructor files
  • prepares and executes instructor contracts, hiring paperwork and background checks
  • Prepares and submits monthly compensation for 1099 instructors to Accounting
  • Sends out surveys after classes
  • Functions as liaison with other departments
  • Attends and observes minimum of two unique classes per term
  • Prepares weekly Friday report for weekly 1:1s with President
  • Assists in the updating of class flyers and procedure manuals
  • Coordinates volunteers for classes and camps as required
  • Works with Sr. Director of Marketing Communications to develops effective marketing plan
  • Performs related duties as assigned
  • Attends general Management Team staff meetings
  • Supports the mission of The Community House
  • Builds relationships with 1099 instructors (Independent Contractors)

Requirements

  • College graduate preferred
  • Strong oral and written communication skills
  • Excellent phone and interpersonal skills
  • Well organized
  • Excellent organization and planning skills
  • Ability to work under pressure and meet required deadlines
  • Excellent computer skills including being proficient in working with Microsoft Word, Excel, and Outlook
  • Ability to learn internal software programs
  • Strong proofreading skills and great attention to detail
  • Desire and ability to meet new people and be involved in new situations
  • Self-starter
  • Able to define problems and recommend appropriate solutions
  • Able to keep the necessary proprietary information confidential
  • Able to deal with dissatisfied and irate parents, class participants, or teachers and resolve their basic concerns
  • Must be able to operate computer, phone, copier and other office equipment
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